Recast | Summer Class Lists and Tracking Forms

From: Bartlett, Tara <bartlett@evergreen.edu>
Date: Sunday, June 20, 2021 at 5:30 PM

Good Afternoon,

Your Full and First Summer Session Class Lists and Week 1 Tracking Lists are available through your my.evergreen account! This process offers you the opportunity to generate a class list at your convenience and to have real-time data about your students’ registration status. In addition, we have revised the class list format to show you students’ chosen first names (which may differ from their legal first name), if they asked us to have their chosen first name on their record. The chosen first name will appear in parentheses next to the legal first name, the same convention that is used when writing evaluations for students who use first names different from their legal first name.

How do I get my class list to track week 1 attendance?

You will have access to multiple class list reports. For next week, please choose the “Week 1 Tracking” option for the first day of class. All faculty teaching in a program (not just program coordinators) or course may generate class lists. Go to my.evergreen.edu, select the Class Lists and Evaluations from your Faculty menu, find and click on the name of your program or course, then go to the Class List tab and select the term for the list you want. If you run into an issue, go to our help wiki for further support http://helpwiki.evergreen.edu/wiki/index.php/Class_Lists_for_Faculty.

There are options for you to filter the list by Course Reference Number (CRN) or by faculty member, if you wish. These filters are intended to help you with your work inside the program or course. When creating your Week 1 Tracking list, please use the complete (i.e. non-filtered) option for reporting your registration updates to our office. Print the Week 1 Tracking list as close to the start of your class as possible in order to have the most up to date list.

Why should I do this?

Returning your Week 1 Tracking form is very important to our work and to students’ finances. Because of the sensitive nature of the information on the list, the faculty must turn it in. If you indicate on the form that a student’s registration should be dropped because they are not attending, you will not need to enter a no credit for them at the end of the quarter or need to help them with a petition to drop the registration later. In addition, the student will not be in a potential position of owing thousands of dollars for something they never participated in. You can also indicate on the form which students you are giving permission to join your program or course so we can help support them with getting registered. You may still give students overrides in my.evergreen.edu/faculty class information or on a registration form. Indicating your permission on the form does not supplant those options; it is merely another method for you to communicate your consent to us. A reminder: giving your permission does not finalize registration for the student. They must still follow through by completing their registration online via my.evergreen.edu or through our office by 4 pm on Friday of week 1.

What do I do with the list?

Please return your Week 1 Tracking form for Full and First Session to us by Friday of Week 1. You may return your class list tracking form in multiple ways:

·       Scan your completed form and attach it to an email to registration@evergreen.edu

• Fill in the form using Adobe Acrobat and attach it to an email to registration@evergreen.edu

I hope you find the process and format beneficial to your work. I welcome your feedback on how it is working for you. Please send your comments and ideas to us via help.evergreen.edu so we may consider them in future iterations of this new class list feature.

Sincerely,

Lori Klatt

Registrar

The Evergreen State College

Olympia, WA  98505

360-867-5195