Covid Policy Statement for your Syllabi

From: Academic Deans <>
Date: Thursday, September 16, 2021 at 1:32 PM

Dear Faculty Colleagues:

Below is a Covid policy statement​ that you can include in your syllabi, Community Agreements and/or Canvas sites. We want the messaging to be consistent with our broader Covid messaging. Please post this visibly, go over it carefully, and potentially repeat it regularly. 

Covid Policy Statement for Syllabi

Health and Well-Being are central to student success, and at Evergreen we are committed to creating and maintaining a learning and working environment that is healthy, accessible, and equitable. Evergreen has adopted a vaccination requirement and a masking requirement to ensure maximum opportunities are available on campus as conditions allow. 

Vaccine Requirement. All students, faculty, and staff who come to campus are required to be vaccinated (or have an approved medical or religious exemption on file). Students and employees with an approved exemption and accommodation must always follow the guidelines of that accommodation. 

Mask Requirement. Students, faculty and staff are currently required to wear masks in all buildings regardless of vaccination status. This includes all public and common areas such as lobbies, hallways, stairways, restrooms, elevators, and in shared vehicles. If you do not have a mask, dispensers are available at building entrances. For the purposes of this policy, a face covering must:  

  • Fit snugly against the sides of the face  
  • Completely cover the nose and mouth  
  • Be secured with ties, ear loops, elastic bands, or other equally effective methods  
  • Include at least two layers of material  
  • Allow for breathing without restriction 
  • Be a disposable medical mask, N95 or KN95 mask, or capable of being laundered and machine dried without damage or change to shape (if made with fabric)  
  • Be free of holes, tears or valves that have the potential to release respiratory droplets. 

Students are required to follow this policy at all times when onsite or when participating in in-person activity, including following any posted requirements in specific buildings and spaces. If a student refuses to comply with the policy, the student will be asked to leave the space and a report will be submitted to the Evergreen COVID-19 health and safety team, which will work with Evergreen’s compliance team. The compliance team has the authority to take immediate action to reduce risk to others on campus. Anyone not complying is not to return to campus until they have successfully engaged with the compliance team and are permitted to return.

Safety Training. All faculty, staff, and students are required to complete Evergreen’s safety training by October 1, 2021. It may be found at  

Any program/class member who feels ill (with headache, excessive fatigue, fever, coughing, congestion, or other symptoms) should stay home, notify the faculty, and submit a Health Verification Form (in my.evergreen). Faculty will provide you with guidance on continuing your academic work and the College’s COVID team will provide direction on managing your health risks.  

If you have questions or concerns please contact your faculty. If you wish to report a covid safety issue, contact: 

Thank you for all you are doing to prepare for a safe and successful fall quarter!

Your Academic Deans. 

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