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RECAST | Important Winter Academic Fair Information: Please read!

by · November 12, 2020

From: Academic Deans <deans@evergreen.edu>
Sent: Tuesday, November 10, 2020 2:56 PM

Hello Faculty,  

Academic Fair for winter quarter is coming up quicker than you might realize!  Please make sure you have Wednesday, December 2nd from 4 to 6 pm on your calendars and plan to attend this important event.  

As you probably anticipated, the Academic Fair will once again be held in a virtual/online/Zoom environment.  At the request of the Agenda Committee we are trying a different format this quarter.  

Faculty will set up their own zoom meetings for the fair. Our friends in academic technologies have been nice enough to put together a guide to help you quickly set up your meetings with the settings that are most appropriate for this type of event. See:  Schedule a Zoom Meeting via the Web Portal 

Those zoom links, as well as your fair handouts, will be provided to students on a webpage. Links will also be available to the other offices and support services students are accustomed to finding at the fair.  

Academic Technologies will also be providing training sessions- details, including time and content, will be sent out via email in the coming weeks.  

Faculty need to take steps 1-3 on the list below by Wednesday, November 25th (the day before Thanksgiving) in order to have everything in place before the fair the following week. We know that one week ahead of time might seem like a lot, but in reality, it is only 2.5 working days due to the holiday.  

  1. Create your fair handout 
  2. Create your Zoom link. See:  Schedule a Zoom Meeting via the Web Portal 
  3. Complete this form for each offering you want to display in the online fair guide (if you have more than one in winter please make sure to fill it out for each offering).  
  4. OPTIONAL: Come to a fair practice session or help session provided by our technology support colleagues- details coming soon 
  5. Show up to your zoom meeting and help students! 

We do want to highlight with this change to a decentralized zoom format there will be limited ability for technology support in zoom meetings on the day of. There will be support to troubleshoot widespread zoom issues, but this change does put the meeting management on the individual faculty.  If you do encounter a zoom issue on the day of that makes your meeting unable to continue, please go to the registration zoom meeting and let them know.  

We will send another reminder and any additional details closer to the event! 

The Academic Fair Team 

The Curriculum Team 

Registration & Records 

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