RECAST | Resources and Reminders: Week 1

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From: Academic Deans <>
Date: Mar 31, 2020, 7:50 AM -0700

Resources and Reminders 

Spring 2020, Week 1

Welcome back to an unprecedented spring quarter, everyone! We want to extend a huge thank you to each and every one of you for working so hard to pivot radically from in-person to remote teaching. And a special huge thanks to Julia Metzker and everyone else at the Learning and Teaching Commons who have provided tools, training and spaces to shepherd this remarkable process along. 

Please continue to consult–and invite students to keep checking–the COVID19 information site. It is updated regularly.

Key Dates and Deadlines

Classes will start on Thursday, April 2, 2020. This delay is meant to provide time for faculty and students to get geared up for the remote environment. 

Submission of Alternate Instruction Plans and Syllabi: After discussion with the UFE, we have extended the deadline to April 10 for submission of spring quarter alternate instruction plans, syllabi, and community agreements. 

Other upcoming deadlines and events: In a typical first week of the quarter we provide a number of upcoming deadlines. Given our shifting landscape, these are not yet determined. Please stay tuned as we work to confirm: Curriculum Planning Days, Academic Statement deadlines, upcoming catalog descriptions, budget requests for next year’s offerings, spring Academic Fair, and textbook order deadlines for summer and fall. 

You Should Know

The Keep Teaching team at the Learning and Teaching Commons is supporting all faculty to get launched remotely. If you have missed some of the initial workshops, you can review videos here. Ongoing workshops and consultation times are available as you continue to develop your teaching plan. The Keep Teaching Canvas site is a central repository of the latest information.

Tracking Attendance: Faculty should email their attendance tracking forms to The deadline for submitting Week One attendance has moved from Friday of Week 1 to Thursday of Week 2 (April 9, 2020), thus maintaining a full week of instruction for faculty to make their determination on whether the student is “attending.” It’s important to land students adding and dropping as soon as possible, so students can get immediate access to Canvas, WordPress and so on. (Friday evening of Week 2 will still be the time when student’s enrollment is locked for financial aid and other purposes). For additional important information about the registration process, please consult their Registration for Spring 2020 website.

Participation: In a typical teaching environment, faculty tend to think about credit-bearing participation in terms of in-class time. We encourage you to think creatively about what active participation in your course or program looks like, since 16 synchronous contact hours (for a full-time program) may not provide the best learning experience in all situations. You can track participation in Canvas by clicking on the “People” tab in the main menu. 

Student Assessment: We want to engage in a discussion with you all about how to best support students in a learning experience they didn’t necessarily sign up for! We encourage you to extend flexibility to students in terms of awarding all credits, to keep your learning outcomes in mind, and to be open to the possibility that there may be multiple ways of achieving those outcomes. Please consider anchoring credit in terms of work submitted rather than time spent. If there is a loss of credit, please remember that if students earn less than 75% of credit attempted, there can be serious financial aid consequences for them. If a student becomes ill or is caring for someone who is ill, please advise them carefully about their options, including provisions for make-up work, and, if appropriate, inform them about the campus leave of absence option. 

Community Agreements: For guidance in developing your Community Agreement, please see resources on the Keep Teaching Canvas site. This is also a space for all of you to share your Community Agreement best practices in this new environment with one another.

Summer Institutes: Thanks to all of you who submitted amazing proposals for 2020 Summer Institutes! At this point, we plan to move forward with a robust slate of professional development opportunities, although the emphasis may need to shift somewhat to support the changes in our instructional environment. Please stay tuned!

We are here to support you. Let us know how.

The Academic Deans | 360.867.6810

Kathleen Eamon | Larry Geri | Karen Gaul | Trevor Speller | Greg Mullins |Elizabeth Williamson | Marcia Tate-Arunga

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