Recast | Academic Fair: Winter held remotely on December 1st 4-6pm

From: Academic Deans <>
Date: Monday, November 8, 2021 at 8:47 AM

*This email pertains to undergraduate offerings. If you are teaching graduate offerings please connect with your program director or assistant director about academic fair*​

Hello Faculty, 

Academic Fair for Winter quarter is coming up quicker than you might realize!  Please make sure you have Wednesday, December 1st from 4 to 6 pm on your calendars.  

As you probably anticipated, the Academic Fair will once again be held in a virtual/online/Zoom environment.  We are following the same setup as the last several quarters.  

Faculty will set up their own zoom meetings for the fair. Our friends in academic technologies have been nice enough to put together a guide to help you quickly set up your meetings with the settings that are most appropriate for this type of event. Faculty should not set up a meeting using Canvas– this meeting type does not work for public events. If you need direction on how to set it up outside of Canvas, please see:  Schedule a Zoom Meeting via the Web Portal 

Those zoom links, as well as your fair handouts, will be provided to students on this page. Links will also be available to the other offices and support services students are accustomed to finding at the fair.  

Faculty need you to take steps 1-3 on the list below by Wednesday, November 24th  in order to have everything in place before the fair the following week.   

  1. Create a fair handout for each of your offerings 
  2. Create your Zoom link. See:  Schedule a Zoom Meeting via the Web Portal
  3. Complete this form for each offering you want to display in the online fair guide (if you have more than one the form gives you the option to add additional entries).  
  4. Show up to your zoom meeting and help students! 

*We have heard from some faculty that individual rooms can be lonely when there aren’t many students stopping in. Please know that you are welcome to arrange with your colleagues to share a zoom room and move in to break out rooms to have discussions with students. We can’t offer any additional room management support if you do this, but it is an option. Just make sure everyone puts the same zoom link on the form. Please do not leave the room you have on the form to visit colleagues in other rooms! 

If this is your first academic fair and you have questions, please feel free to reply to this email and we will make sure it gets directed to the right person for the questions you have. 

We will send another reminder and any additional details closer to the event,  

The Academic Fair Team 

The Curriculum Team 

Registration & Records 

Academic Technologies 

The Evergreen State College is open; find updated information at www.evergreen.eduWe are working remotely in order to reduce the spread of COVID-19.  
In addition, the following academic administration offices will be working reduced hours on Fridays due to lower staffing levels. Our available hours are Monday through Thursday from 8-12/1-5 and on Friday from 8-12:

Deans Area
Institutional Research
Academic Budget Office
Provost’s Office

We are checking our individual and office emails during these hours and our office phone messages daily. We apologize for any delays in responding.

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