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Spring Week 5 | Resources and Reminders from the Deans

by · May 2, 2025

At the midpoint of spring quarter, Spring itself is finally here. We hope you and your students are enjoying the season. In this Resources and Reminders message you’ll find information on:  
  • Mid-Quarter Reminders (Week 5 check-ins, No Credit reports) 
  • Student Support (Academic Fair, Registration Week, Academic Statement, Commencement) 

  • Summer and Fall (Catalog checks, Course and Program Planning, Summer Institutes) 

MID-QUARTER REMINDERS 
Week 5 Check-Ins: It’s Week 5, and time for mid-quarter check-ins with students. Please ensure that you contact all students who may face the possibility of not earning all credits so far this quarter, by Friday, May 2. Let students who may not be earning full credit know what they need to do to earn full credit, with a schedule for completing the work, if possible. Please consider that for students who are on track towards earning no credits at all, advising them to drop the course may be a good course of action (This could prevent a Required Leave of Absence down the line). When you communicate with students, we encourage use of supportive language such as “academic concern” or “academic progress” rather than “warning” or “in danger of losing credit.” Please encourage students to visit an academic advisor, and/or resources like the Writing Center or the QuaSR Center.  For students you are concerned about (e.g., they have missed a lot of class or aren’t responding to your outreach) consider filing a CARE (Campus Assessment, Response & Evaluation) report to help connect the student with additional support. Here is a handy set of resources for mid-quarter feedback, from the Learning and Teaching Commons. 
Processing No Credit Reports: Do you have students who have dropped your program but still appear on the roll? If it’s appropriate, and if you haven’t already done so, it may be useful to fill out a no-credit report on my.evergreen.edu under the “class lists and evaluations” link, indicating the last date of attendance. By filling this out before the end of the quarter, the student will get notices regarding financial aid reimbursement and other registration actions much earlier than they otherwise would.   
 
STUDENT SUPPORT   
Academic Fair is May 14th (for Summer and Fall 2025) and will be held both in-person and online depending on your class time and modality. Faculty registration and additional details were sent to the All Faculty DL on April 23rd from the Deans Inbox. Please make sure to register for the fair and remind your students to attend.   
Registration week for summer and fall quarters will begin on May 19, 2025. 
Academic Statement: Annual Academic Statements are due on May 15; for seniors graduating in spring, the final transcript-ready version is due June 13. Please remind your students of these important deadlines! For more information, please see: https://www.evergreen.edu/academicstatement/requirements-and-deadlines . For students who have not turned in their Annual Academic Statement, there will be a registration hold blocking them from Summer/Fall registration. Please help your students understand the importance of this deadline!  
  • There will be a Path Advising + Academic Statement Workshop event for students from the CAT/Path leaders on Wed., May 7th 1-3pm in Purce Hall 7.   
  • The Writing Center is available to provide support for students as they draft, revise, and edit their statements. In addition to in-person and virtual appointments, we also have resources on our website including A Guide to Writing Your Academic Statement. Physical copies can be found outside of the Writing Center and are available for check out from the Library.  https://www.evergreen.edu/writingcenter/academic-statement-guide 
Commencement: Evergreen will be hosting an in-person commencement ceremony on Friday, June 13 to honor the class of 2025. The Paths Graduation Party will take place in Purce Hall Lobby from 11 am-12 pm. Come celebrate with students and their families, snacks and refreshments provided! Commencement starts at 1pm. (More information is on the Evergreen Graduation web page: https://www.evergreen.edu/graduation.) Additional ceremonies and celebrations (all at the House of Welcome except the Tacoma graduation) include: 
  • BLISS Graduation: Tuesday June 10 at 4:00 PM 
  • MES: Thursday, June 12 from 5:30 pm-8:30 pm 
  • MPA: Wednesday June 11 from 6:30pm-8pm 
  • MIT: Friday June 13 from 10am-12pm, and 

  • Tacoma: Saturday June 14 

SUMMER AND FALL 
Catalog checks: Faculty, please check your summer and fall offering(s) in the catalog. Please check the description, class fees, schedule (including field trips), and the CRNs. If you would like a variable credit CRN, the earlier it can be requested, the better! More information about checking and updating your offerings can be found on the intranet at https://evergreen0.sharepoint.com/sites/ie-Curriculum/SitePages/Editing.aspx. 
Course and Program Planning: We are providing you with updated links for how to request items for your FALL programs and courses – such as books, student workers, program budgets, media, honorariums, etc. Please make note to continue to check out our Faculty Resource index (Faculty Resources) the section Course/Program Planning to content curated just for you!  
Summer institutes: A reminder that the Learning and Teaching Commons will soon open registration for 2025 Summer Institutes.  Registration is open from May 2-June 2. Please register soon, as space is limited. 
 
Please let us know how we can support you! 
 
Best, 
The Academic Deans | 360.867.6810 
Steff Beck | Marcia Tate-Arunga | Doreen Swetkis| Lori Blewett | Abir Biswas | John Caraher | Kristina Ackley 

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