Salary: $42,528.00 – $56,652.00 Annually
Location: King County – Shoreline, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-WR3593-07605
Department: Dept. of Ecology
Division: Water Resources
Opening Date: 06/14/2023
Closing Date: Continuous

The Water Resources (WR) program within the Department of Ecology is looking to fill an Administrative Assistant 3 position. This position will be located in our Northwest Region Office (NWRO) in Shoreline, WA. Upon hire, you must live within a commutable distance from the duty station.

In this position, you will have the opportunity to learn about and implement state water law and policy, and you will engage with a dynamic and friendly cohort of environmental professionals. If interested, there are opportunities for growth, including engagement with our technical staff in-office and occasionally in the field.

Agency Mission: Ecology’s mission is to protect, preserve and enhance Washington’s environment and to promote the wise management of our air, land and water for the benefit of current and future generations.

Program Mission: The mission of the Water Resources Program is to is to support sustainable water resources management to meet the present and future water needs of people and the natural environment, in partnership with Washington communities.

Tele-work options for this position: After initial training, this position will be eligible for up to a 40% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and is subject to change.

Application Timeline: This position will remain open until filled, we will review applications on June 28, 2023. In order to be considered, please submit an application on or before June 27, 2023. If your application isn’t received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.

The Northwest Region Water Resources section is a dynamic, fast-paced setting where we manage water rights, well drilling, and the enforcement/compliance thereof in the busiest part of the state. In this role, you will wear many hats, balance numerous roles, and serve as a key member of our supportive and hard-working team.

What you will do:

  • Serve as the principal assistant to the Water Resources Section Manager and assists the Technical Unit Supervisor and all professional staff within the section.
  • Administratively review, edit, and process water right decisions, well variances, enforcement and compliance documents, and other section correspondence and forms.
  • Use independent judgment to evaluate, track, and move forward time-sensitive work, including discovery and public records requests, personnel-related forms, and purchase requests.
  • Use a variety of databases and platforms to manage records, data, and information consistent with state requirements and Program standards. 

Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:

  • 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
  • 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent

Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.

A total of Four (4) years of experience and/or education as described below: 

  • Professional Level Experience in clerical, secretarial, bookkeeping, accounting, or general administrative office work experience.
  • Education: High School Diploma or GED or College credits towards a degree in business administration, public administration, or closely allied field. See chart below for a list of ways to qualify for this position:
Possible Combinations College credit hours or degree – as listed above. Years of required experience – as listed above.
Combination 1 No college credit hours or degree (a minimum of High school graduation or GED is required). 4 years of experience.
Combination 2 30-59 semester or 45-89 quarter credits. 3 years of experience.
Combination 3 60-89 semester or 90-134 quarter credits (AA degree). 2 years of experience.
Combination 4 90-119 semester or 135-179 quarter credits. 1 year of experience.
Combination 5  A bachelor’s degree or higher. No experience required.

One (1) year of experience as an Administrative Assistant 2, at the Department of Ecology.

Special Requirements/Conditions of Employment:
Must possess and maintain a valid driver’s license.

Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

  • Proficient in the use of computers and software, including Adobe Acrobat, Outlook Calendar, Microsoft Word, SharePoint, Excel, Access and Power Point to organize work and create, format, and edit a variety of products and presentations.
  • Ability to be discreet and maintain confidentiality, including the management of confidential information.
  • Maintain high degree of accuracy in multiple forms of communication.

Application Instructions
It’s in the applicant’s best interest to submit all of the documents listed below. Applications without these documents may be declined.

  • A cover letter describing why you are interested in this position.
  • A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
  • A list of three professional references.

For more information and to apply:

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