Salary: $3,246.00 – $4,324.00 Monthly
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-07870
Department: Dept. of Fish and Wildlife
Opening Date: 06/15/2023
Closing Date: 6/29/2023 11:59 PM Pacific

This entry-level position performs time-sensitive financial duties that affect all WDFW programs and staff statewide. This position is primarily responsible for the timely review and distribution of purchase card (p-card) transactions in compliance with internal and statewide accounting rules and the management of the Fiscal Office Inbox.

This is an opportunity to perform time-sensitive financial duties that affect all WDFW programs and staff statewide.

In this dynamic role, you will be responsible for the timely review and distribution of purchase card (p-card) transactions in compliance with internal and statewide accounting rules.

With your experience, you will ensure purchases are in compliance with Fiscal Office, Agency and Statewide accounting policy and procedures.

Duties
Here is some of what you will be doing:
Timely and accurate distribution of agency purchase card (p-card) transactions: 

• Ensure completeness of p-card log/statement against receipts by reviewing, correcting, and troubleshooting documents including but not limited to:
  • Vendor name on receipts matches name in AFRS, appropriate signature authority, active and current MI is listed on form, and license plate is listed on p-card log when appropriate.  
  • Contact employee/vendor to obtain receipt and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags being assigned.  
  • Mask sure all applicable sales taxes are paid on purchases.  When applicable, apply use tax.
• Complete, batch and process p-card log for payment:
  • Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code.
  • Assign batch numbers and document numbers.
  • Enter payment data from p-card log into the AFRS Financial Toolbox template.
  • Upload spreadsheet to AFRS via the AFRS Financial Toolbox.
  • Verify upload for accuracy of data entry.

Responsible for the daily audit, review, and management of all incoming electronic fiscal documents: 

• Research, troubleshoot, and work to resolve complex fiscal questions and/or concerns coming through Fiscal Office Inbox.
• Determine which unit documentation or communication go to.
• Track all moving parts of the p-card transaction logs to ensure the needed approvals, documents, and forms are provided by each cardholder every month.
• Assist with tracking and reconciliation of all outstanding P-Card logs.

WORKING CONDITIONS:

• Work Setting, including hazards:
  • Position has a requirement of 40% in-person with a possibility of an allowance of 60% telework as determined after initial training is complete.
  • Position is in an office setting. Office hazards include working under fluorescent light, repetitively entering data into computer, and looking at a computer monitor for long periods of time.
• Schedule:
  • This position normally works 8:00 am – 5:00 pm, Monday-Friday.  A flex schedule may be approved after the training period is complete.
  • Occasional overtime might be required to meet deadlines during peak periods.
  • Between July and September, limited leave may be approved due to fiscal/biennial closeout.
• Travel Requirements:
  • May require limited amounts of travel.
• Tools and Equipment:
  • Computer hardware and software.
• Customer Interactions:
  • Large amount of communication with field and office staff via phone, e-mail, and in person. Timely responses to inquiries are expected.
  • Staff may encounter disgruntled employees/vendors on occasion when requesting information with regarding payments or non-payments.

Qualifications
REQUIRED QUALIFICATIONS:

Or

Or

Please note: Professional experience or volunteer work may substitute for education.

PREFERRED QUALIFICATIONS:
Experience with:

• Microsoft Office, including intermediate level knowledge of Microsoft Outlook, Word, and Excel.

Knowledge of:

• State and WDFW financial systems including AFRS, Enterprise Reporting, and Financial Toolbox. 
• Effective communication processes with internal and external customers. 

Ability to:

• Consistently follow applicable fiscal guidelines, regulations, principles, and standards. 
• Multi-task with frequent interruptions in a fast-paced office while still meeting deadlines.
• Handle the public’s money when processing financial transactions responsibly and accurately.
• Work in a team environment, including collaborative problem solving, maintaining open communication among staff, and allowing flexibility for creative input from others.
• Prioritize a workload to produce timely and accurate work products that fully satisfy the demands of the assignment.
• Exhibit integrity, honesty, and to maintain confidentiality.
• Be punctual with regular work performance and to use leave balances appropriately.

How to Apply
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume. 
• Three professional references. 

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/4084050/purchase-card-p-card-processor-fiscal-analyst-1-permanent-07870-23