Salary: $42,696.00 – $57,324.00 Annually
Location: Skagit County – Sedro Woolley, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Department: Dept. of Natural Resources
Job Number: 2023-4-A002-04904
Closing: 5/7/2023 11:59 PM Pacific
The Department of Natural Resources (DNR) has an exciting opportunity within our Northwest Region. Are you a team player who is detail oriented and enjoys working with numbers in a fast paced environment? Would you enjoy being part of maintaining and protecting Washington’s public lands and water ways to ensure Washington remains a great place to live? Washington State Department of Natural Resources (DNR) is looking for a Fiscal Analyst 2, Fire Fiscal Analyst, to help in our Northwest Region Office located in Sedro Woolley, WA. Under the direction of the Region’s Fiscal Analyst 4, and following the guidance provided by the Wildland Fire Management Division’s Incident Business Manager, this position assembles, monitors, and creates fiscal reports related to fire suppression and provides timely projections regarding Northwest Region’s total cost of fire suppression activities to Region Management and Wildfire Division.
Analyze Fire Suppression Expenditures
- Analyze Northwest Region’s fire suppression expenditures to provide Wildfire Division with accurate cost projections.
- Responds to Wildfire Division’s questions regarding compliance with fiscal and federal requirements in payments to local, private, and federal partners.
- Provides training in financial methods and procedures as they relate to fire suppression.
- Analyzes complex fire suppression financial and statistical data to determine their significance and coordinate information with Wildfire Division.
- Develop and maintain processes to obtain fiscal data from all region fires on a daily basis and report to Wildfire Division. Coordinate that information with all cooperators, Incident Management Teams, Regional, and Division staff.
- Analyze, interpret, and explain Northwest Region’s monthly expenditures for programs related to Reacting to Fire Potential and Seasonal Suppression Cost.
- Prepare Monthly Fire Suppression Reports and narratives for region management and wildfire division.
Audit Complex Cost Reports
- Processes the yearly interagency cost reimbursement.
- Reviews complex cost reports from Region incidents to verify accuracy and completeness
- Calculates costs on all type fires, create and maintains fiscal portion of the Northwest Region Firebook, manage files and tracking system data for incidents.
- Interprets and assesses interagency reimbursements with other agencies’ designees to ensure all reimbursable fires are accounted for.
- Acquire preliminary costs to assist Wildfire Division.
- Reviews non-cost recovery/cost reimbursement fire costs to ensure consistent application of block cost in FIReS database.
- Main point of contact for all FMAG coordination with Wildfire Division regarding reimbursement claim.
Determine Fire Cost Recovery/Expenditure
- Researches, analyzes, interprets, and assembles documentation related to fire cost recovery/expenditure.
- Analyzes and compares cost reports from Data Mart to resource order cards to ensure all costs of incident have been accounted for in the recovery bill.
- Ensures the cost recovery process is done timely and accurately according to policy and procedure. This process, includes calculating fire cost recovery amount, creating billing paperwork, tracking outstanding invoices and payments received, and following up as needed on unpaid invoices.
- Follows approved procedure to determine which fires are reimbursable between other Federal and State agencies.
Analyze & Coordinate Fire District Payments and Payroll
- Analyze invoices received by fire districts to verify compliance, accuracy and required documentation.
- Code invoice for payment processing according to agency chart of accounts.
- Track outstanding fire district invoices and prepare encumbrances and accruals.
- Audit paperwork and payment documentation for volunteer firefighters that were hired and coordinate with Human Resources regarding hiring process.
- Analyze and interpret payroll documents for compliance and entries needed regarding schedule changes, regular and overtime hours, and leave taken.
- Assist with data entry and twice monthly payroll processing.
Fire Records Retention
- Ensure all fire related finance records are maintained, archived, or destroyed in compliance with appropriate policies and procedures.
- Knowledge and experience interpreting and communicating fiscal policies and procedures.
- Minimum of three (3) years of professional experience (or a combination of education and experience) in accounting or a related field; and applicable lead experience.
- Knowledge of accounting rules, regulations, policies, and laws and practices.
- Experience performing a variety of advanced and complex accounting and financial tasks.
- Experience using word processing, spreadsheet and applications of financial management-related software programs.
- Experience and/or ability to prepare financial reports and statements.
- Experience working both independently or as part of a team on assigned tasks.
- Experience to effectively convey ideas and information in writing using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader.
- Experience organizing and prioritizing work with inflexible and conflicting deadlines.
- Position Specific Competencies:
- Analytical and mathematical skills
- Data analysis
- Mathematical reasoning
- Record Keeping
- Fiscal Accountability
- DNR Core Competencies:
- Personal Accountability
- Value Others
- Compassionate Communication
- Inspire Others
- Commitment to Excellence
Special Requirements and Conditions of Employment:
- Position’s assigned duty station is the Northwest Region Office. Work is performed in
an office setting (95%) with some evening and weekend work to complete projects, with prior approval. May be required to move 25 to 30 pounds. Position requires a limited amount of travel (5%) of time.
- Employees of the Department of Natural Resources (DNR) are required to complete their primary series of COVID-19 vaccines (be fully vaccinated against COVID-19) or be approved for a medical or religious accommodation as a condition of employment. Please note, any offer of employment is contingent and no start date will be approved until you have either verified your vaccine status or have an approved accommodation. “Fully vaccinated” means the following: An employee is fully vaccinated against COVID-19 two weeks after they have received the second dose in a two-dose series of a COVID-19 vaccine (e.g., Pfizer-BioNTech, Moderna, Novavax) or a single-dose COVID-19 vaccine (e.g., Johnson & Johnson (J&J)/Janssen) authorized for emergency use, licensed, or otherwise approved by the FDA or listed for emergency use, or otherwise approved by the World Health Organization.
- Bachelor’s degree in Accounting or a related field, which includes at least 18 quarter or 12 semester hours of accounting, auditing, or budgeting. Professional experience may substitute for education, but not usually for the credit hours.
- A minimum of two (2) years lead experience in accounting or a related field.
- Finance Qualification in Incident Command System – Preferably INBA, COST, FSC, PROC.
- To be considered you must apply online at www.careers.wa.gov. You must complete the entire online application to be considered for the position.
- Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired and special requirements.
- Attach a resume describing your experience and qualifications.
- Provide three to five professional references – you may attach a document, use the References text field in the online application, or include with resume.
- Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
- Complete all supplemental questions.
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.
For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/3993268/fiscal-analyst-2-fire-fiscal-analyst