Salary: $24.86 – $32.32 Hourly
Location: Clark County – Vancouver, WA
Job Type: Full Time – Permanent
Department: Clark Conservation District
Job Number: 2023-CCD FOT
Closing: Continuous
About the Clark Conservation District
Clark Conservation District was established in 1942 and is a legal sub-division of state government that administers programs to conserve natural resources. The Clark Conservation District is a non-regulatory agency created to bridge the gap between local landowners and state and federal government. We work to conserve the natural resources of Clark County. Our work improves both rural and urban communities to benefit the health and well-being of our residents.
Position Summary
The Finance and Operations Technician will provide technical and professional support to the Financial and Administrative Operations of the District by ensuring that financial and operational processes and procedures are completed accurately, efficiently, and on time. Duties will include, but are not limited to: posting deposits, bank statement reconciliation, invoicing/grant voucher preparation, check processing/electronic payments, semi-monthly payroll processing, financial reporting, maintenance and reconciliation of grant budgets, assistance with audit preparation, employee benefit enrollment and reporting
Duties
Accounting and Reporting – 65% of Time
- Produce semi-monthly in-house payroll
- Reporting and payment of all payroll tax liabilities
- Process annual W-2s
- Maintain employee leave accruals
- Preparation of grant vouchers/payment requests
- Maintain physical grant and administrative files in accordance with the record retention requirements of the Washington Secretary of State Disposition Authority
- Assist with preparation of monthly Treasurer’s Report and other board reporting
- Assist with internal audit process
- Assist with SAO audit process
- Assist with Annual Report preparation
- Prepare deposits/banking
- Process checks (accounts payable, cost share payments, employee reimbursements, etc.)
- Maintain vendor list and Forms W-9
- Process annual 1099s
- Assist in the preparation of state sales/excise tax returns
Administrative and Operations Responsibilities – 15% of Time
- New employee payroll forms and set up
- Complete WSCC employee composite rate forms as needed
- Maintain and reconcile petty cash as needed
- Maintain office supply inventory/order supplies
- Oversight and coordination of office neatness/presentation.
Human Resources – 10% of Time
- Employee benefit enrollment and reporting
- Assist with annual Open Enrollment process
- Assist new hires with health benefits enrollment and submit enrollment forms to Health Care Authority
- Assist with enrolling new hires (after 6 months) in Simple IRA
- Report new hires to DSHS
Other – 10% of Time
- Distribute/scan mail
- Maintain copier supplies and call for copier service when needed
- Office Management, oversight of telephone system and misc. filing
- Other duties as assigned
Qualifications
Required Qualifications
The education, experience, and skills necessary to perform adequately in the position.
- Associate’s Degree in Accounting, Finance, Business, Public Administration, or a related field
- 2 years of relevant bookkeeping or accounting experience
- Understanding of basic accounting principles
- Proficiency with computer accounting software. (e.g. QuickBooks, Springbrook Express, Sage, etc.)
- Proficiency in using computer and standard office programs, including Microsoft Office Suite
Preferred Qualifications
The education, experience, and skills preferred but not necessary to perform in the position.
- Bachelor’s Degree in Accounting, Finance, Business, Public Administration or a related field
- 3+ years of full-charge bookkeeping or accounting experience
- Basic understanding of GAAP/GASB
- Knowledge of grant reporting
- Experience with QuickBooks or SBX software
- Proficiency with Smartsheet or other project management software for collaboration and work management
- Basic understanding of WA BARS accounting system
- Knowledge of policies and practices of conservation districts, special districts, or other government agencies
Knowledge, Skills, Abilities, or Competencies
- Knowledge of federal, state, and local payroll tax laws and reporting requirements.
- Knowledge of state and local sales tax reporting requirements.
- Knowledge of federal, state, and local grant reporting requirements.
- Ability to perform routine mathematical equations with the use of Excel, Quickbooks, or other tools.
- Ability to work both independently and collaboratively.
- Detail-oriented, with strong organizational skills.
- Ability to understand the priorities of the organization and to effectively prioritize workload and meet deadlines.
- Demonstrated interpersonal communication and strong customer service skills.
- Ability to establish and maintain effective and cooperative working relationships within the District, with outside agencies, and other organizations.
- Ability to communicate accounting and financial information to a variety of audiences in a clear and concise manner.
- Ability to operate with integrity and discretion and appropriately handle confidential information
- Adherence to District policies and board governance.
- Ability to employ flexibility and adapt to frequent interruptions and changing priorities.
- Demonstrated ability to effectively operated standard office equipment including computers, phone, and electronic messaging.
- Demonstrated computer software skills, including the ability to use Microsoft Office, databases, spreadsheets, word processing.
- Strong team attitude and approach – the ability and willingness to share ideas, to be open to the ideas of others, and work toward organizational goals and interests.
Physical Requirements
- Lift/Carry frequently up to 40 lbs.
- Push/Pull frequently up to 40 lbs.
- Occasionally
- Bend
- Twist
- Squat
- Climb
- Kneel/Crawl
- Reach/Reach Overhead
- Drive
- Frequently
- Finger Dexterity/Fine Manipulation
- Site
- Basic life functions – hear, see, speak, stand, walk
Work Setting
Office environment; occasional telework
Other Working Conditions
Occasional weekend or after-hours work may be required. Short overnight travel is occasionally required, 1-2 times per year.
Equipment Utilized
Desktop computer literacy, to include Microsoft Office applications (Outlook, Word, Excel, PowerPoint), Internet and various other software applications used within the District for accounting, operations, and administration. Basic office equipment including telephone, computer, printer, copier, etc.
Please Note: The employee must demonstrate the ability to perform the essential functions of the position with or without accommodation.
To Apply
For instructions, visit www.clarkcd.org/employment. Submit a PDF packet to the email below that includes: a resume, a letter of interest addressing the minimum and preferred qualifications, and three references. Note: We will not contact references until after interviews.
Contact Information
Shelley Scott, Finance and Operations Manager sscott@clarkcd.org
This posting will remain open until the position is filled. Applications will be reviewed as they are received.
For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/3991896/finance-and-operations-technician