Salary: $54,492.00 – $73,260.00 Annually
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-06945
Department: Dept. of Agriculture
Division: Commodity Inspection – Administration
Opening Date: 05/26/2023
Closing Date: Continuous

The Commodity Inspection Division (CID) Administration team provides high level customer service, financial and human resource oversight and project management to the five programs within the division. Our team ensures agency and division policies, and procedures are implemented consistently and accurately. CID Administration oversees division-wide initiatives such as rulemaking and budget allotments.  

Within the Grain Program and Seed Program, the Budget Analyst 3 is responsible for generating and reconciling invoices and statements using the designated program and agency financial software. This position is the main point of contact for customers regarding billing and fees. Additionally, this position is responsible for maintaining and establishing customer accounts within the program designated financial software and is the central point of contact for coordination regarding access or maintenance needs both program’s designated financial systems. Specifically for Grain, this position is also the central point of contact for and has high-level permissions for AgTrax to make delegated coding changes to the system. If you are knowledgeable and skilled in financial management and statistics, this is an excellent opportunity for you!

Position and Salary Information
WSDA is recruiting for a full-time permanent Budget Analyst 3 position within the Commodity Inspection Division. This position will report to a WSDA regional office located in Olympia, Pasco, Yakima, or Spokane, Washington. This is a non-represented position.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience. The typical starting salary range for this position is: $ 54,492.00 – $ 71,520.00 annually. 

Some of what you will be doing:

  • Coordinates all accounts payable and accounts receivable, ensures program staff are in compliance with federal and state accounting policies and best practices reconciles payments received in Olympia on a monthly basis, audits program activities to ensure expenditures are in line with expectations.
  • Processes all billing documents for the grain & seed programs, creates monthly invoices, statements and aging reports utilizing designated program financial software, agency designated software, grain & seed program’s laws, rules and fee schedules.
  • Responsible for maintaining the petty cash fund and documenting dispersements made and monthly reconciliation of the petty cash fund.
  • Works with WSDA and USDA staff to ensure grain & seed program’s billing processes follow federal directives and guidelines.
  • Provides research and analysis to ensure program funds are properly utilized and allocated, to include ensuring all fees schedules are being applied properly, and that incoming payments are applied to the correct PI codes, reconciling discrepancies on monthly expenditure reports and customer invoices and provides program financial information and data for strategic and long-range planning for new Great Plains (GP) financial system.
  • Audits program activities to ensure expenditures are in line with expectations.
  • Provides direction and/or advises other administrative staff in the program regarding correcting and voiding grain certificates, changing factors, billing, fee schedule changes, IDW errors, DEC, ship logs, corrects/verifies certification procedures.
  • Establishes and maintains customer accounts. Works directly with customers on user issues that arise.
  • This position authorizes individual user access, set/resets/inactivates passwords, controls the system security level assigned to each user, makes changes to the AgTrax system without system programmers for coding changes such as changing or adding grading factors and fee schedule changes. 
  • Assists with inquiries regarding inspection fees, workflow processes, standards and procedures.
  • Enters, monitors, manages, tests and verifies Domestic Export Counts (DEC) reports for discrepancies from federal and state inspection standards.
  • Serves as a backup to the seed’s program travel coordinator for travel reimbursement requests. Interprets and enforces Office of Financial Management (OFM) and agency travel policies for program staff. Trains program staff on travel policies and procedures while performing the travel functions. As a backup, will also at times schedule and prepare travel authorization requests and other travel related documentation.

Who should apply?
Professionals with:
Bachelor’s degree in business, public administration, accounting, economics, or statistics.
Two or more years of professional experience in budgets, management, or program analysis.
Two or more years of experience in agriculture related field.
High school graduation or GED.
Five or more years of relevant accounting, auditing, bookkeeping, reconciling, budgeting experience or general administrative work.
Two or more years of experience in agriculture related field.
Special Requirements:

  • Must be able to acquire and maintain a valid WA State Driver’s License to operate state motor pool or agency vehicle.
  • Must be able to pass a federal background check to obtain a USDA E-Authentication (FGIS database).

In addition to the above qualifications, the following desired knowledge, skills, and abilities would make your application more competitive:  

  • Ability to obtain a TWIC card but not required.
  • Prefer demonstrated proficiency and skill with the following systems:
    • Travel and Expense Management System (TEMS).
    • Solomon.
    • Washington State Department of Enterprise Services (DES) Expenditure Portal, as well as the Accounts Receivable System Portal.
    • AgTrax, Pure Harvest and PISCES.
    • Agency-designated software (Great Plains) and similar systems.

How to apply
You must complete your profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:

· Current resume detailing experience and education

· A cover letter describing how you meet the specific qualifications for this position

· Three professional references 

For more information and to apply:

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