Program Assistant Position Description

Master of Environmental Studies Program

Reports To: MES Assistant Director

Hours: 15-19 hours per week

Duration: This position lasts for as long as the student is enrolled at Evergreen and up to 3 months after graduation. 

Compensation: $15.00-$17.00/hour depending on class standing; must be a work study eligible student.

Start Date: Negotiable. Ideal start is early November 2022.

Qualifications:

• Must be an admitted or current Evergreen student who plans to be enrolled for at least 2 credits in fall, winter and spring 2022-2023.

• Excellent communication skills – phone, email and in-person

• Comfortable talking with all types of people – both incoming and current students, alumni, staff, and faculty by phone, by email, through zoom, or in person

• Organized and detail-oriented
• Flexible and able to work with minimal direction, yet able to ask questions to clarify the task at hand

• General office skills – including Microsoft Office, printers, and copy machines
• Problem solver; takes initiative, fast learner
• Comfortable learning new software – can self-teach
• Confidentiality and integrity a must
• Event or project planning or assistance experience is beneficial to the duties of this position, but not required
• Willingness to collaborate in a team-oriented environment

Job Duties:

• MES Thesis support
  • Printed thesis: intake, binding, recording, deliver to library
• Maintain paper and electronic files of MES students and graduates
• Aid Assistant Director with recruiting prospective students
  • Enter inquiries into database
  • Send promotional materials to inquiries and recruitment contacts
  • Answer prospective student questions
  • Attend outreach events as needed
• Maintain MES Weekly jobs/internship blog
• Update MES website in partnership with Assistant Director
• Check general MES email inbox
• Assist MES Director with projects throughout the year
• Faculty support – room reservations, scheduling, syllabi, bios
• Primary contact for 3^rd Floor Fishbowl room reservations (with MPA Program Assistant)
• Event support (Graduation, Orientation, Admitted Student Day, and smaller events throughout year)
• Assist Assistant Director in virtual speaker and workshop event coordination
• General office support (copies, deliveries, etc.)
• Attend outreach and recruitment events with Assistant Director and Program Assistant: Graduate Fairs, Conferences, etc. when needed.

• Responsible for maintaining MES Blog using Drupal, which requires writing monthly posts, interviewing people, asking students for contributions
• Work with MES Assistant Director to update Facebook, Twitter, Instagram and LinkedIn accounts with relevant MES content, and content from community partners
• Communicate with prospective students through phone, zoom, and email

• Other duties as assigned
• *This position has the flexibility to work fully remote, in-person, or hybrid. The working conditions may vary depending on Program Assistant and MES Program’s needs within the restrictions of the pandemic’s evolving conditions.
  • For all potential in-person activities, the Program Assistant will need to be able to comply with The Evergreen State College COVID-19 safety protocols.

How to apply:

Submit a resume and cover letter with your interest to Averi Azar, MES Assistant Director by 11:59pm, PT on Friday, October 14^th.  Please email application materials to averi.a.azar@evergreen.edu. Interviews may be held via zoom or in-person during the weeks of October 24^th through October 28^th, 2022.