As our community responds to the public health emergency, the Department of Ecology’s priority is to keep our staff, candidates and the public safe. We are experiencing some delays as we transition to a virtual recruitment process. Thank you for your patience and we will be in touch as soon as we are able. We encourage you to apply to open postings.  

Keeping Washington Clean and Evergreen

Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We have a culture that is invested in making a difference. If you want to join a team that is highly effective, collaborative, has leadership that embraces the value of people, Ecology is a good fit.

The Shorelands and Environmental Assistance (SEA) program within the Department of Ecology is looking to fill a WCC Office Assistant (Office Assistant 3) position. This position is located in our Headquarters Office in Lacey, WA.
 
Please Note: This recruitment is open to current Department of Ecology employees only. This includes employees working on temporary and project assignments at the Department of Ecology.
 
This position is responsible for completing payroll, inputting necessary information in the WCC and AmeriCorps data bases, filing and scheduling, and assisting the file operations of the program.

As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism and accountability.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.

Local efforts… Diverse people… Statewide impacts

The Shorelands and Environmental Assistance (SEA) program helps communities manage shorelands and wetlands. Our primary focus is on state and local responsibilities for administering Washington state and federally-delegated laws. Our mission is to work in partnership with communities to support healthy watersheds and promote statewide environmental interests.

Ecology’s Washington Conservation Corps (WCC) improves our environment while providing career enhancement opportunities for a diverse group of young adults and U.S. military veterans. As an AmeriCorps program, we create future leaders through community involvement and mentorship. WCC has over 350 members and experienced staff statewide who restore habitat, build trails and respond to local and national disasters.

Some of the key work activities of the WCC Office Assistant position are:

• Typing various correspondence and memos. Maintaining paperwork and records.
• Assists in scheduling, coordination and the logistics of meetings.
• Assists administrative staff, crew supervisors, and corps members with various requests and is a member of the SEA Program’s administrative reception team.
• Sorts and distributes incoming mail.
• Prepares or assists in the preparation, compilation, and coordination of reports such as financial payroll, equipment usage, purchasing, inventory, personnel, scheduling, registration, and testing.
• Performs time accounting entry for assigned crews.
• Is responsible for collecting, inputting, updating, and generating reports on various production and personnel databases to ensure accurate reporting.
• This position requires occasional travel to and from meetings outside of the Ecology Lacey Building

 
This positions provides you with an opportunity to:

• Further develop your administrative skills in a fast paced, quickly evolving program.
• Interact with many different levels of staff.
• Learn new skills and provides you opportunities to volunteer and participate on internal committees.

Please Note: This is a project position that is funded until September 30, 2022.

Please note: During Stay Home, Stay Healthy, staff are working a combination of in-office and/or telework based on position and business need. This position is expected to work in the office 5 days a week.

Ecology is maintaining less than maximum building occupancy, and is requiring masks, health screening questions before entry, and social distancing.

Please Note: This recruitment is open to current Department of Ecology employees only. This includes employees working on temporary and project assignments at the Department of Ecology.

Required Qualifications:
High school graduation or equivalent and two (2) years of clerical experience.

Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.

Note: Having some (or all) of the desired experience may make your application more competitive in a highly competitive applicant pool.

The ability to effectively:

• Organize multiple assignments involving completing priorities to produce work products that are accurate, thorough, and on-time.
• Handle highly stressful situations, making good decisions, working accurately, and able to communicate effectively.
• Coordinate activities, services, and schedules to ensure smooth and efficient operations of work.

Special Requirements/Conditions of Employment:

• Must possess a Driver’s license.
• Must not be registered, or required to register, with the National Sex Offender Public Registry.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Why work for Ecology?

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State’s environment.

A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping the health and financial security of you and your family a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to work/life balance.

Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan  Forgiveness, TuitionWaiver,  Long Term Disability & Life Insurance, Deferred Compensation  Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement  (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund  Drive, SmartHealth

Student debt and how working for Ecology can help
Employees may be eligible for the Public Service Loan Forgiveness (PSLF) Program, which forgives the  remaining balance on your Direct Loans after you have made 120 qualifying monthly payments       under  a qualifying repayment plan while working full-time for a qualifying employer. See   https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service for more details.

*See the Benefits tab in this announcement for more information

Application Instructions:

Please complete the short on-line application, supplemental questions and upload:

• Your current chronological resume.
• A cover letter explaining how you fit the requirements of the position.
• Please to do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
• Please complete the applicant profile when applying for this position. Or, you may paste the text of your resume within the profile’s resume text field.
• Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume,” may disqualify you from further consideration.

 
Important Note: When attaching documents to your application (Resume, Cover Letter, Transcripts, DD-214, etc.):

• Please be sure to remove private information such as your social security number, date of birth, etc.
• Do not attach documents that are password protected as these documents may not be reviewed and may cause errors within your application when downloaded.

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It is in the candidate’s best interest to submit all of the documents requested above. Applications without these documents may be declined.

Department of Ecology employees, please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

If you are reading this announcement in print format, please visit www.careers.wa.gov to access the online recruitment system. Click on “Look for Jobs” and select Dept. of Ecology under the “Department” search list. Click “Apply Search.”

Other Information:

If you need assistance applying for this job, please e-mail careers@ecy.wa.gov. Please do not send an email to this address to follow-up the status of your application. You can view the latest status of your application on your profile’s main page.

If you have specific questions about the position, please email Toyah Myhre  at: toro461@ecy.wa.gov. Please do not contact Toyah to inquire about the status of your application.

The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

This position is included in the Washington Federation of State Employees (WFSE) union bargaining unit for the Department of Ecology.

This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.