JOB POSTING: Volunteer Engagement Coordinator

May 25, 2021

The Kubota Garden Foundation (KGF) is a non-profit organization, founded in 1988, “to support, enhance and perpetuate the Kubota Garden within the spirit of Fujitaro Kubota and his son Tom Kubota”. KGF has worked successfully in partnership with the City of Seattle to publicize, maintain, fund and complete projects and run programs at the Garden for 33 years. KGF is a vibrant and active organization that has a membership, collects donations, runs plant sales, provides public tours, organizes volunteers, applies for and manages grants, and handles publicity and capital project resources for Kubota Garden (

The KGF has an opening for a full-time, salaried Volunteer Engagement Coordinator, generally working Tuesday through Saturday. This position is responsible for coordinating the volunteer recruiting and staffing efforts of the Kubota Garden Foundation and managing new and existing volunteer programs.

Responsibilities include: Coordinating the volunteer cycle which includes: recruitment, orientation, retention, interviewing, selection, placement, training, scheduling, supervision, performance evaluation, recognition, job descriptions, program development and evaluation.

Working cooperatively with the Office Administrator, garden staff, and KGF board, assisting with the management of all volunteer programs aligned with the Foundation and Garden’s mission and outcomes.

Completing volunteer program monthly administrative tasks (including compiling and reporting volunteer hours from on-line system, maintaining confidential volunteer database, years/hours of service recognition, paperwork renewals, etc.).

Management of the volunteer program annual budget.

Desired skills and qualifications:

  • Two years’ experience working directly with and coordinating volunteers
  • Experience with volunteer management database software; knowledge of Volunteer Impact system is a plus
  • Two to three years’ experience in landscape, cultural, and/or historical organization
  • Interest and expertise plants, landscape, culture, history and/or conservation
  • Self-directed, independent project management
  • Excellent written and verbal communication skills
  • Ability to work effectively with people of diverse backgrounds
  • Proficiency in Microsoft Office programs and other office software applications
  • Washington driver’s license (or eligibility to obtain one upon arrival)
  • Flexible schedule and ability to work evenings, some holidays, and weekends
  • BA/BS degree preferred or equivalent combination of education and experience

Salary: Up to $43,000/year depending on experience

How to apply: Please send a one-page letter of interest and résumé to

Deadline: June 14, 2021