- Accepting applications
The modern era is defined by exponential leaps in scientific understanding and technological breakthroughs. But the potential impacts of these breakthroughs are not always clear. We analyze and translate how emerging technologies will impact international relations. The Science and Technology Innovation Program equips decision-makers and the public with the tools to help understand advancements in science and technology, making science policy accessible to everyone.
Learn more about this agency
This job is open to
Federal employees – Excepted service
Current excepted service federal employees.
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Open to all qualified candidates eligible to work in the United States.
The Program Assistant serves as the principal clerical and administrative assistant for the Science and Technology Innovation Program and is responsible for planning, executing and closing out the Program’s events, workshops, conferences, seminars, and meetings.
Duties may include but are not limited to:
- Organizes, maintains and regularly updates electronic files on events, meetings, contacts, and ongoing projects.
- Prepares a variety of financial forms, correspondence, and reports via the Wilson Center’s Priority system, and coordinates across staff and the Financial Management department to ensure necessary financial documentation is processed effectively.
- Assists the Program Director in overseeing the program’s financial management processes and preparation of budget projections.
- Gathers narrative and statistical data to prepare financial reports to funding organizations.
- Assists the Program Director in preparing purchase orders and contracts.
- Arranges travel and accommodations for staff members and visitors.
- Conducts outreach to contacts in science and technology policy, and maintains database records of program contacts and subscribers.
- Contributes to the planning and execution of public and private events, including identifying and contacting appropriate speakers.
- Drafts, sends, and tracks invitations for meetings and events via email, books rooms and prepares all materials for meetings and events.
- Coordinates the audio visual requirements and other logistics with the Wilson Center External Relations department.
- Assists with the recruitment, orientation, supervision, and out-processing of interns.
- Supports research related to program activities and event topics related to science, technology, and public policy.
- Assists with the production and review of publications, grant applications, concept notes, and other communications.
- Performs other duties as assigned.
Conditions of Employment
- May be required to serve a one-year probationary period
- Pre- appointment background investigation
- Must participate in Direct Deposit/Electronic Funds for salary payment
- Must meet Selective Service Registration Act requirement for males.
MINIMUM QUALIFICATIONS: Applicant must have at least 12 months of specialized experience, equivalent to at least the IS-06 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the IS grade indicated. This experience must include activities such as:
– Providing event planning, logistical, and administrative support functions;
– Using a variety of software packages such as Microsoft products, Asana, Basecamp, Airtable, Google Docs and database software to perform office and communications activities;
– Possessing a basic understanding of accounting, grant management, and budgetary skills.
In addition to the minimum qualifications, the ideal candidate will also possess the following attributes:
– Possess a 4 year degree in relation to policy, science, or technology.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
For more information on the qualifications for this position, link to OPM Qualification Standards
Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as “varies”.
This job does not have an education qualification requirement.
- The Wilson Center does not pay relocation expenses
- The Wilson Center embraces diversity and equal employment opportunity
Work is performed in a typical office setting that is adequately lighted, heated and ventilated.
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
EEO Statement: https://www.usajobs.gov/Help/equal-employment-opportunity/
Reasonable Accommodation Statement: https://www.usajobs.gov/Help/reasonable-accommodation/
Selective Service: https://www.usajobs.gov/Help
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Applications are evaluated and rated under Category Rating and Selection procedures. Category rating combines the applicant’s total experience and/or education/training into a single category. Your application will be rated based on the following competencies:
- Event planning and logistics
- Oral communication
- Written communication
- Travel coordination and logistics
- Using office automation software
Qualifying applications will be placed into one of the following categories:
1. Gold (Best Qualified)
Applications in the Best Qualified category will be evaluated to ensure that the Specialized Experience and other eligibility requirements are met and supported/verified by the résumé and supplemental documents submitted.
Note: Additional assessment/s may be included as part of the application, which may include, but not limited to, providing a writing sample, a timed writing assessment and/or an interview.
You may preview questions for this vacancy.
Your application package must include the following documents:
– Detailed resume
Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials – you must remove your image from any badges, licenses, etc.
Failure to provide all required documents may result in the applicant being found ineligible for consideration.
How to Apply
Click on the “Apply Online” button on the upper right side of the page. Please Note:
- You must apply for this position online through the ‘Apply Online’ button
- Clicking the “DONE” tab does not submit your application. The “DONE” tab allows you to exit the system and save your information for completion at a later time. To submit your application, click the “FINISH” tab
- The complete application package, including any required documents and responses to all questions, is due on the closing date of the announcement by 11:59 PM Eastern Time.
Agency contact information
Wilson Center HR
Woodrow Wilson International Center for Scholars
1300 Pennsylvania Ave. NW
Washington, District of Columbia 20004
You will receive an e-mail to acknowledge that your application has been received. Please be aware that the confirmation e-mail could reside in your “junk” or “bulk” mail folder depending on your filters. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab “My USAJOBS;” or by contacting the Office of Human Resources Representative listed.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.