Salary: $45,852.00 – $61,632.00 Annually ($3,821.00 – $5,136.00 Monthly) 
Location: Skagit County – Sedro Woolley, WA
Job Type: Full Time – Permanent
Department: Dept. of Natural Resources
Job Number: 2023-3-3972-03919
Closing: 3/30/2023 11:59 PM Pacific

This is a key position that is the initial point of contact for all timber sales related document and financial records within the region timber sales program of the assigned district(s). This position works with a Natural Resource Specialist 4 (Presales Forester), another Contract Specialist 1, and Management Forester in the timber sales program to prepare timber sales for approval by the State Lands Assistant Region Manager, Region Manager, Forest Practices, and Board of Natural Resources. This position also provides contract administrative support during timber sale compliance and manages timber sale finances for agency management and trust beneficiaries.

This position is responsible for timely submission of complete and detailed invoices/receipts for purchases made on behalf of the Department, to include at a minimum: legible name, program to be charged, (and if pertains to vehicle) vehicle number. Invoices/receipts will include vender name and phone number.


  • Prepares and processes timber sale review documents and advertising materials. Demonstrates knowledge of timber sale contract concepts, structure, authority and processes. Reviews and analyzes contracts and other associated documents for completeness.
  • Independently ensures accurate and complete timber sale finance account management. This is accomplished by analyzing timber sale data and ensuring complete and accurate system entries in the Land Resource Manager system, the Presales System and the NaturE system (the DNR revenue system) for timber sale volume reporting, trust calculations, and invoicing.
  • Responsible for monthly invoicing and processing of payments for all timber sales within the assigned district(s) according to state and agency procedures. Responsible for accurate and timely timber sale finance flow associated with all timber sale payments and securities.
  • Responsible for log and load accountability for all scale and contract harvest sales within the assigned district(s). This requires being the point of contact for and coordinating with external log scaling bureaus, scale facilities, timber sale purchasers and region contract administrators to resolve log accountability issues. Facilitates all aspects of the contract process; creates documents, obtains signatures and maintains records for contract modifications, contract term extensions, and contract terminations with timber sale contract administrators, purchasers, region management, and division staff according to agency and state procedures. Identifies areas of non-compliance in the process and advises contract administrators in contract compliance processes.
  • Manages and tracks all timber sale files within assigned district(s), prior to auction and after auction. Maintains current and complete file records on the agency’s Timber Sale Document Center (TSDC) SharePoint site for each timber sale, which are public records.
  • Perform record specialist duties for state lands timber sales program to ensure documents sent to Olympia for retention follow proper procedures and retention schedule.

Required Qualifications: 

  • Bachelor’s degree in natural resource, business administration or public administration and one year of related experience.
    OR an equivalent combination of education and/or experience.
  • Experience with contract development and terminology.
  • Advanced level experience in the use of a computer, Microsoft Office, including Excel spreadsheets, and Adobe Products.
  • Experience organizing, prioritizing, and working within tight schedules and timelines with attention to detail.
  • Strong oral, written and interpersonal communication skills.
  • Excellent customer service skills.
  • DNR Core Competencies: 
    • Personal Accountability 
    • Value Others 
    • Compassionate Communication 
    • Inspire Others 
    • Commitment to Excellence 

Special Requirements and Conditions of Employment:

  • Employees of the Department of Natural Resources (DNR) are required to complete their primary series of COVID-19 vaccines (be fully vaccinated against COVID-19) or be approved for a medical or religious accommodation as a condition of employment. Please note, any offer of employment is contingent and no start date will be approved until you have either verified your vaccine status or have an approved accommodation. “Fully vaccinated” means the following: An employee is fully vaccinated against COVID-19 two weeks after they have received the second dose in a two-dose series of a COVID-19 vaccine (e.g., Pfizer-BioNTech, Moderna, Novavax) or a single-dose COVID-19 vaccine (e.g., Johnson & Johnson (J&J)/Janssen) authorized for emergency use, licensed, or otherwise approved by the FDA or listed for emergency use, or otherwise approved by the World Health Organization. 

Desired Qualifications: 

  • Knowledge of State laws and regulations governing contracts and agreements.
  • Demonstrated ability to work creatively with others to effectively solve problems.
  • Knowledge and proficiency with Department of Natural Resources programs, operations, and software including: NatureE, PreSales System, ATB, TSDC, and SharePoint.
  • Competency in ArcGIS, including editing.
  • Ability to multi-task in a fast-paced environment.
  • General knowledge of timber sale layout and required associated documents.
  • Ability to work effectively within a team.

Application Requirements

  • To be considered you must apply online at You must complete the entire online application to be considered for the position.
  • Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired and special requirements.
  • Attach a resume describing your experience and qualifications.
  • Provide three to five professional references – you may attach a document, use the References text field in the online application, or include with resume.
  • Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
  • Complete all supplemental questions.

For more information and to apply:

Additional Information
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22 or other verification of military service. Please black out your social security number prior to attaching.  We thank you and are grateful for your service!

The Department of Natural Resources is an Equal Opportunity Employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation during the screening process or this announcement in an alternative format may contact DNR Recruiting staff at (360) 522-2500 or (360) 522-0143 or by email at  Those with a hearing impairment in need of accommodation are encouraged to contact the Washington State Telecommunications Relay Service (TRS) at 1-800-833-6388 or
Questions?  Please contact Theresa Klepl at, 360-854-2840 or e-mail us at

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855)524-5627 or email

For more information and to apply:

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