Job Type: Permanent
Salary Details: $2,874 – $4,172
Deadline: Aug 29, 2023

You will provide general administrative and office support for the Life Cycle Programs team within the Materials Management Program, including, but not limited to:

  • providing logistical planning support and coordination for various internal and external meetings, trainings, and committees, both in-person and virtual;
  • attending meetings and taking notes;
  • coordinating staff travel and event registration;
  • maintaining manager and staff calendars and regular scheduling;
  • ordering, tracking, and reconciling purchases of services and supplies;
  • greeting and assisting the public, other State employees and our partners by phone, e-mail, and in-person;
  • managing data, developing spreadsheets, and gathering, reviewing, analyzing, and preparing reports;
  • providing general office support as needed, including copying, mailing, and scanning;
  • drafting, proofreading, editing, and formatting documents;
  • conducting research and analysis to support Materials Management projects;
  • participating in department environmental justice and diversity, equity and inclusion efforts;
  • managing records and coordinating public records requests;
  • and providing support to managers and staff on various software, computer, and other equipment.

What are we looking for?

Minimum Qualifications: 2 years of general clerical experience that included keyboarding, word processing, and generating documents, OR an Associate’s degree.

Candidates who are most competitive will also reflect the following:

  • Demonstrated understanding of the historical impacts for marginalized and underrepresented communities; ability to take personal responsibility for increasing knowledge of environmental justice and diversity, equity, inclusion, and belonging.
  • Familiarity with Microsoft 365 and Office products: Word, Excel, Outlook, OneNote, Teams, and Access.
  • Familiarity with business connectivity software such as Microsoft Teams, Zoom or other similar software.
  • Experience using standard office equipment such as desktop and laptop computers, printers, copiers, scanners, video equipment, IT ticketing systems, etc.
  • Demonstrated customer service skills; ability to act professionally and courteously and build relationships with internal and external individuals, including coworkers, managers, other staff, contractors, and community partners in-person, via e-mail, and via phone.
  • Exceptional problem-solving skills and self-starter approach; ability to work independently using ingenuity and available resources to find solutions and generate answers to open-ended questions or complex requests for support.
  • Strong organizational and time management skills with an ability to switch priorities or projects seamlessly; ability to manage multiple competing deadlines; high aptitude for learning new things and an ability to pay attention to detail.
  • Excellent verbal and written communication skills, as well as interpersonal skills.
  • Experience researching, analyzing, and interpreting data, laws, policies, and procedures.

Working Conditions:

DEQ believes in a diverse and inclusive work environment. All employees are expected to contribute to a work environment that collectively values and benefits from respecting its diversity and promotes a culture of inclusiveness.

This position will be based out of DEQ’s Headquarters’ office in Portland, however, the successful candidate may be eligible for hybrid work. Required in-office work time will be approximately once per month.

The logistics of hybrid work will need to be worked out with the Hiring Manager prior to your hire and may be changed at any time given specific job duties and business needs. DEQ will provide necessary hardware (laptop, monitor, keyboard, mouse, and cell phone) for an employee to successfully work from home. At DEQ sites, you will have access to a workspace, however, it may be shared with other employees.

This position may require occasional travel for meetings, trainings, conferences, career fairs, and workshops, some of which may include evening work, weekend work, and/or overnight stays. This job involves occasional lifting of objects which weigh up to 25 pounds.