Salary: $3,446.00 – $4,509.00 Monthly
Job Type: Full Time – Permanent
Closing: 9/19/2021 11:59 PM Pacific

See full details at https://www.governmentjobs.com/careers/washington/jobs/3206410/fiscal-analyst-2

Description

Due to the COVID-19 pandemic, telework is expected for all employees. As the Partnership begins to allow for staff re-entry into the workplace, the incumbent of this position will be expected to report to a Partnership facility or field office once a week. All newly hired employees will have work for a day in the office for on-boarding. At this time, the Partnership is requiring masks regardless of being fully vaccinated and social distancing based on CDC recommendations for any work taking place in the office. Following Stay Home, Stay Healthy, employees will be expected to come into one of the Partnership’s office locations at least once per week. Partnership offices are in Tacoma, Olympia, and Seattle.
 
As the Puget Sound Partnership’s Fiscal Analyst 2, you will be an integral part of the Internal Operations Program and contribute to our mission by helping the Finance Division provide sound financial direction, ensure systems are in place and that funds are appropriately managed and recorded. You’ll also spend a lot of your time assisting in accounts payable, accounts receivable and travel-related transactions. 
 
A little bit about the Partnership
The Puget Sound Partnership is the state agency leading the region’s collective effort to restore and protect Puget Sound. We are also one of the 24 Executive Cabinet agencies under Governor Inslee’s Office. The Partnership brings together hundreds of partners to mobilize action around a common agenda, advance Sound investments, and advance priority actions by supporting partners. We endeavor to be a workplace where we are valued for sharing our authentic identities and recognizing that each of us need different things to thrive. The Partnership is on a journey and working to transform a vision into a place where each of us is heard, seen and valued.
 
 We are proud to offer a suite of “Employer of Choice” initiatives, including:

  • A healthy/work balance by offering flexible schedules and telework options
  • Professional development allowances
  • Active and engaging equity and inclusion employee group, including an affinity group
  • Comprehensive benefits package
  • A Commute Trip Reduction program
  • Fully vested in modern workplace practices and design
  • An Infant at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
For more information, visit our website: www.psp.wa.gov.

A little bit about the Internal Operations Team
The Internal Operations Team supports the core functions of the agency by providing Fiscal, Human Resources, Administrative, and IT services. Additionally, it is the central point for all Environmental Protection Agency (EPA) program management and agency-wide work planning. This team consists of the Chief Operating Officer, five to six (5-6) employees in the Finance Division, three (3) IT staff, two (2) Administrative Assistants and one (1) Agency Work Planning and EPA Grant Coordinator. 

What you will be doing
You’ll help analyze documents to determine amounts owed to or by the agency. This may mean contacting vendors and customers to explain or resolve issues. Your sound judgement will be used to determine the appropriate account coding for payment documents and creating invoices to bill other agencies. Monitoring of agency contract budgets and collecting and reconciling timesheets will be recurring tasks that make up more than half of your time. There will also be some general administrative responsibilities, such as checking inventory of office supplies, ordering building business cards and name badges, completing meeting request forms for light refreshments and meals and processing travel reimbursements for our board members.  
 
Who we are looking for

We are looking for someone who has exceptional attention to detail and can prioritize tasks by importance and deadlines. This person strongly believes in good stewardship of state funds and follows accounting rules and regulations but is open to exploring appropriate and effective new processes. The ideal candidate will continuously bring ideas to the table that help the team and agency function more productively and can effectively communicate with others. If you’re excellent at record keeping and enjoy analyzing and reconciling complex fiscal data, you’ll thrive in this position. The abilities to value others and diversity of thought, promote brave spaces for learning, and strive for equity are essential.

 

Duties

Some of the duties include:

  • Assist in Management of Accounts Payables, Leave Accounting and Receivables:
    • Make policy and process recommendations to management that comply with state and federal requirements
    • Receive and analyze documentation to determine amounts owed to or by the agency
    • Contact vendors or customers to explain and resolve issues
    • Determine the appropriate account coding for payment documents
    • Create invoices needed to bill other agencies
    • Process payments for operating and contract invoices
    • Audit and reconcile payment register with A45 batches
    • Analyze expenditures, request necessary corrections by programs, contractors and vendors
    • Review and verify financial records
    • Perform reviews to ensure accuracy of expenditure requests
    • Review, monitor, prepay and pay invoices
  • Fiscal Monitoring of Agency Contract Budgets:
    • Determine negotiated budget and billing terms and conditions
    • Review contractor invoices for completeness and compliance
    • Record contract payment information
    • Assist contractors and contract managers to resolve budget and billing issues 
  • Monitoring and Close Out Activities:
    • Assist with Year-End Process related to agency payables and receivables
    • Monitor, analyze and report monthly fiscal data
  • Timesheets:
    • Collect and reconcile timesheets 
    • Collect and distribute hourly staff timesheets
    • Audit timesheets using payroll reports
    • Monitor, analyze and report monthly fiscal data
  • Analyze and/or Prepare Complex Fiscal Data Sets:
    • Prepare monthly fiscal statements and reports 
    • Prepare and process accounting adjustments and Journal Vouchers
    • Research and gather documents to support assigned work
    • Identify anomalies in accounting data and determine resolution
    • Prepare and distribute a monthly fiscal contract status report 
    • Analyze federal expenditures and revenue drawn-to-date 
  • Assist in Management of the Travel Processes for the Agency:
    • Make policy and process recommendations to management that comply with state and federal requirements
    • Develop an orientation to new employees on the agency travel policies and procedures
    • Work with staff to explain and resolve issues related to agency travel
    • Serve as primary contact for staff travel request assistance
    • Serve as the back-up for the Fiscal Analyst 3 in reviewing all agency travel reimbursement requests for accuracy and compliance
    • Serve as the back-up TEMS Administrator for the agency
  • Assist in Management of the Purchase Card Processes:
    • Serve as the back-up for the Fiscal Analyst 3 and provide surge capacity when needed for purchase card-related issues
    • Make policy and process recommendations to management 
    • Develop an orientation and training to agency staff authorized to use purchase cards
    • Serve as back-up Purchase Card Custodian for the agency
    • Serve as primary contact for agency purchase requests
    • Check inventory of office supplies and orders from Office Depot
    • Order building access cards, business cards and name badges for new employees
    • Complete Agency Sponsored Meeting Request Forms for light refreshments and meals
    • Assists in purchasing light refreshments for the Boards when needed

 Other duties include:

  • Conduct special projects or research as needed to analyze or resolve fiscal issues
  • Cross-train with other members of finance team to provide coverage when necessary
  • Maintain knowledge of state and federal policies, and accounting and budget tools

 

Qualifications

Success in this position requires that one be a team player, defined as possessing initiative and a driving passion for the work, having humility and practicing curiosity in interactions with others, and valuing the whole human in each of us.  
 
We are committed to achieving our mission of accelerating and advancing the recovery of Puget Sound. To ensure our success, we are equally committed to running our agency in a high-performance manner that focuses on high-quality products and processes and a collaborative approach. We achieve high performance by:

  • Valuing one another, our diversity, and our contribution to the agency and the mission
  • Embracing shared leadership, and empowering all staff, as critical thinkers, to make timely evidence-based decisions in a collaborative manner
  • Promoting learning–and implementing what we learn–by using the adaptive management cycle for both programs and internal operations
  • Optimizing our human and financial resources

Required Experience, Competencies and Technical Skills:

  • 9 quarter or 6 semester credit hours of college-level course work in accounting, auditing, or budgeting
  • A minimum of two (2) years of professional level accounting experience or finance experience as a Fiscal Analyst 1 or 2, or equivalent
  • Demonstrated experience using MS Outlook to create, modify, and respond to emails and calendar appointments
  • Demonstrated experience using MS Word to create, modify, format and edit documents
  • Demonstrated experience using MS Excel to create, modify, format and print spreadsheets, and find and replace data, and work with basic formulas and functions
  • Ability to effectively communicate orally and in writing
  • Ability to analyze and reconcile complex fiscal data
  • Ability to work independently and as part of a team
  • Ability to prioritize tasks by importance and deadline
  • Commitment to advancing justice, equity and inclusion efforts 

PREFERRED:

  • Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting AND at least one (1) year of relevant professional
  • Two (2) or more years of working knowledge of governmental accounting
  • Knowledge of the State Accounting and Administrative Manual (SAAM), Revised Code of Washington (RCW), Washington Administrative Code (WAC)
  • Knowledge of federal grant requirements such as 2 CFR 200
  • Knowledge of state travel rules and regulations (SAAM Chapter 10)
  • Knowledge of state purchasing and procurement laws
  • Knowledge of state financial systems and databases (e.g., Travel and Expense Management Systems (TEMS), Enterprise Reporting, WEB Intelligence and Enterprise Reporting (ER) Training, Human Resource Management System (HRMS), Agency Financial Reporting System (AFRS) Training, AFRS Basics and Financial Toolbox, AFRS Selecting Transaction Codes, AFRS Consolidated Annual Financial Report)
  • Demonstrated experience working independently under general supervision
  • Demonstrated experience applying and adopting accounting methods to a variety of accounting transactions
  • Excellent communication skills and demonstrated experience working effectively with staff at all levels

CONDITIONS OF THE WORKING ENVIRONMENT:
With or without an accommodation, I am willing and able to:

  • Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions at least once a week
  • Due to COVID-19 restrictions: Work indoors, at a desk/workstation the majority of a workday in a home-based environment either full-time or part-time up to four days a week
  • Work in a tobacco-free, drug-free, and alcohol-free environment
  • Work a 40-hour work week (A flexible work schedule may be considered upon request and supervisory approval, after an initial review period)
  • Occasionally travel throughout the state, which may include overnight stays, as required, while performing the duties of this position
  • Work in a fast-paced environment with multiple priorities and competing deadlines
  • Maintain confidentiality regarding information accessed or discussed while performing the duties of the position
  • Interact and work with partners and staff in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency
  • Ability to work alternatively between Tacoma and Olympia when duties or projects require it

 

Supplemental Information

Intrigued?  We’d love to hear from you. Click on “Apply” to submit your detailed application profile. 

 
Please attach the following documents in order to be considered, failure to do so may result in you not being considered for the position:

  • letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position; 
  • Current resume, detailing experience, and education.
  • copy of your transcripts, listing your completed courses and credits.

** You will want to ensure you have a current list of at least three (3) professional references with current contact information attached or available to provide at the time of interview. Please include at least one supervisor, peer and (if you have supervised staff) a subordinate.
Please to do NOT include your salary history. 

And that’s it!
  

Please Note:  A resume will not substitute for completing the “duties summary” section of the application.  Please do not refer to resume for detail, or your application may be disqualified.  By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.   

Do not attach transcripts or other documents that are not requested in the application process, or that are password protected. These type of documents cause errors when downloading application materials and will not be forwarded to the hiring supervisor.

Due to the COVID-19 pandemic, interviews will be conducted using a ZOOM or Microsoft Teams videoconferencing platform. A telephone option is available as an alternative if videoconferencing is not possible. 

Conditions of Employment: 

  • COVID Vaccination Requirement: Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully vaccinated no later than October 18, 2021, as a condition of employment. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. If you are a selected candidate, you will be required to provide proof of vaccination. You may request an accommodation if you are unable to meet the requirement due to a medical or religious necessity.  

The Puget Sound Partnership (PSP) is an equal opportunity employer.  PSP strives to create a working environment that is inclusive and respectful.  It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of our workforce. Persons with a disability who need assistance with their application or that need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.

Should you have any questions regarding this position or the online application, contact Angie Anderson at (360) 407-8446 or jobs@des.wa.gov.