Opening Date: March 2, 2023
Open Until Filled Review Date: March 16, 2023
Monthly Salary: $4,626-$5,631
JOB SUMMARY (Full position description available at Human Resources, contact info. below)
This position performs fiscally related duties in support of the Court’s budgeting, accounting, cashiering, purchasing, grant writing and monitoring, and payroll. The work involves data input for the maintenance of records, examination, and verification of various fiscal documents. This position is required to assist in the preparation and interpretation of financial reports produced by automated and manual accounting systems. This position assists the Chief Superior Court Administrator in creating and monitoring the annual budget for the Superior Court, Juvenile Probation, Juvenile Detention, and Therapeutic Courts.
EXAMPLES OF DUTIES (any one position may not include all for the duties listed nor do the listed examples include all tasks which may be found in positions in the class)
- Collaborates with the Chief Superior Court Administrator on financial and budgeting processes for Superior Court operations.
- Preparing vouchers for payment of invoices and allocating expenses to the proper accounts in accordance with the Activity Based Cost System and the State of Washington Budgeting, Accounting and Reporting numbering system (BARS).
- Maintains time sheets, supplies and materials.
- Coding time sheets with appropriate BARS and Activity Based Cost System numbering.
- Compile information and process Inter- Departmental billing for vehicle and material usage, phones, computer rental and copier charges.
- Coordinate all aspects of competitive grant writing and award process.
- Draft contracts with grantees or sub-awardees, monitor contracts for compliance and ensure disbursement of grant funds.
- Operate a telephone station, computer, postage meter, fax machine and other office machines, as needed.
- Assist employees and the public in researching record information and provide copies as requested.
- Regular, reliable and punctual attendance. Shows initiative in performing job functions. Performs related work as required.
EDUCATION AND EXPERIENCE
Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job.
- Associate’s Degree in Accounting, or two (2) years of accounting experience, preferably in public sector.
APPLICATION AND SELECTION PROCESS
Applicants are required to submit a Mason County Application to the Human Resources Department. The completed application may include additional pages of employment history using the application format, and a resume may be attached. The completed application will be used as the primary document to determine if minimum qualifications are met for this recruitment. Misrepresentation, incomplete, or inaccurate entries may be the cause of application rejection, removal from the employment list, or discharge from county service. Applicants will be screened based upon education and experience, and the top candidates will be scheduled for interviews. Selection factors will include demonstrated knowledge and abilities for the particular position. Only those candidates chosen for interviews will receive notice of the final selection decision. Please read the reverse side for additional information. This selection process may be subject to change.
Carefully read the posting and note the minimum qualifications and the selection process. Please indicate all relevant education and experience on the application. A County application is always required and is utilized as the primary document to determine if the applicant meets the minimum qualifications.
Resumes can be included as a supplement but cannot be used in lieu of completing the application. Applications must be entirely completed, and “see resume” will not be acceptable. Applicants applying for more than one position must complete a separate application for each position. Applications must be signed and dated, and returned to the Human Resources Department on or before the closing date.
Completed applications should be submitted via regular mail to: Mason County Human Resources, 411 North Fifth Street, Shelton, WA 98584, Dropped off at our Human Resources Building #9 – 423 N 5th Street, Shelton, WA 98584, E-mailed: firstname.lastname@example.org or faxed to 360-427-8439. Mailed applications must be postmarked no later than the closing date. Applicants should keep a copy of their completed application and any supplemental pages.
Applicant Qualifications – All candidates must meet minimum requirements. Often, the most competitive applicants will possess qualifications far exceeding the required minimum. If a large number of applications are received, only the most qualified applicants will be involved in the selection process.
Authorization to Work – Successful candidates must present documentation proving authorization to work in the United States (as required by federal law).
Work Environment – Mason County maintains a drug-free work environment and prohibits smoking in all County buildings. “At-will” Positions – Some positions are considered “at-will” or at the pleasure of the employer. Therefore, the County does not need to establish “just cause” or “cause” to terminate the employment relationship. Selection to at-will position does not create or constitute an employment contract or agreement.
Affirmative Action/Equal Employment Opportunity – Mason County is an equal opportunity employer, committed to fair employment practices and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other bias prohibited by federal, state or local law.
Accommodation – Applicants with a disability requiring accommodation during the selection process should notify the Human Resources Department at (360) 427-9670 Ext. 290.
Health Insurance – Regular full-time employees and their qualifying dependents are eligible for medical, dental, vision, and life insurance coverage. Some regular part-time employees may receive the same coverage. Employees may partially contribute premiums depending upon the type of coverage selected.
Paid Leave – Sick leave, holidays, and vacation are provided in accordance with the County policy or union contracts. Vacation accrual rates increase at regular intervals based on length of service with the County.
Retirement Plan – All regular Mason County employees are enrolled in the Washington State Public Employee’s Retirement System (PERS, PSERS or LEOFF). The County and employees contribute jointly to the plans.