Salary: $54,492.00 – $73,260.00 Annually
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Department: Dept. of Agriculture
Job Number: 2023-04562
Closing: Continuous

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.

We are hiring a Division Operations Analyst (MA3) in our Commodity Inspection Division!
The Washington State Department of Agriculture’s Commodity Inspection Division provides unbiased third-party inspections for a wide variety of Washington State agricultural products and assists agricultural companies in the movement and exporting of their products. The division is made up of roughly 365 FTEs through five statewide programs: Fruit and Vegetable lnspection, Grain Inspection, Grain Warehouse Audit, Hemp Program and Seed lnspection and Certification.

The Commodity Inspection Division (CID) administration team provides high level customer service, financial and human resource oversight and project management to the five programs within the division. Our team ensures agency and division policies and procedures are implemented consistently and accurately. CID Administration oversees division-wide initiatives such as rulemaking and budget allotments.  

The Division Operations Analyst reports directly to the Business Administration and Operations Manager (MA5) and provides financial oversight for all five programs within the division. Additionally, this position serves as the division rulemaking coordinator. Position duties include reconciling agency financial data with program financial data, compiling monthly reports, managing administrative projects for the division, managing division contracts and applying laws, regulations and agency policies and procedures in preparing and filing agency rulemaking documents, ensuring accuracy, appropriateness and timeliness.

This is a great opportunity for someone who finds value deep diving into projects that require research and analysis and enjoys working on a wide range of topics but also enjoys being able to check tasks off their list at the end of the day.  

Position and Salary Information
WSDA is recruiting for a full-time permanent Division Operations Analyst position within the Commodity Inspection Division. This position is located in Olympia, Washington, and is non-represented.

The base pay offered will take into account internal equity and may vary depending on the preferred candidate’s job-related knowledge, skills, and experience. The typical starting salary range for this position is: $ 54,492.00 – $ 71,520.00 annually. 

In addition to the salary listed above, incumbents assigned to our Seattle office location receive an additional 5% King County Location Pay stipend. If a position is designated as requiring dual language skills, incumbents will also receive a 5% Dual Language Requirement Pay stipend.

Duties
Some of what you’ll be doing:

• Reviews program accounts on a monthly basis to ensure Commodity Inspection Division programs’ fund balances maintain an appropriate level necessary to operate the program.
• Serves as the primary point of contact for division leadership on statewide financial efforts.
• Reconciles agency financial data with program financial data at least twice a month through Profit and Loss Statements and program specific financial databases (such as AgTrax) using the DES Reporting Portal.
• Analyzes payroll, HRMS and Enterprises (budget) System data, devises queries from compiled reports on division funds, allocations and trends and delivers updates/reports to the management team related to reclassification impacts, salary adjustments, operations and budget impacts.
• Apply laws, regulations and agency policies and procedures in preparing and filing agency rulemaking documents, ensuring accuracy, appropriateness and timeliness.
• Assists Program managers in drafting rule language in the appropriate rule making style for punctuation and grammar.
• Tracks division rule status and provide status updates to the agency rules coordinator and Assistant Director.
• Provides guidance and support for program managers regarding the agency’s rule making process to ensure documents and the process are completed timely.
• Monitors the movement of division rulemaking throughout the rulemaking process to ensure rulemaking is completed within the allotted time frame.
• Assists with creating program documents such as PowerPoint Presentations or Excel spreadsheets.
• Maintains division contact lists/directory, organizational charts and division picture directory.
• Compiles monthly reports and submits them to MAS and Assistant Director.
• Plans, conducts, and leads financial, operational and/or administrative projects as assigned or directed. Which includes conducting research by compiling and reviewing internal and external information such as best practices, trends and historical data, related laws, policies, procedures and methods in order to provide management with alternatives and recommendations on solutions.
• Provides timely communication to division management, staff and stakeholders regarding project scope, timelines, process changes and expected results.
• Monitors and reports program’s performance measures, such as performance measures included in program strategic plans, OFM performance measures and any Results Washington (or equivalent) performance measures. Performance measures are reviewed annually or quarterly depending on specific measure and program deliverables.
• Uses federal, state and agency laws, rules, policies, procedures, and technological applications to draft and administer contracts and agreements for a variety of services to the division or individual programs.
• Manages current division contracts, tracks expenditures related to contracts, completion of deliverables, and contract end dates.
• Coordinates with Agency Contracts Manager and program subject matter expert to draft new contracts and contract amendments of short-term duration and minor scope projects.

Qualifications

• High School Diploma and GED equivalent.
• Three (3) years of relevant accounting, auditing, reconciling work experience. Equivalent education may be substituted for years of experience.
• Must be able to acquire and maintain a valid driver’s license. 

In addition to the above qualifications, the following desired knowledge, skills, and abilities will make your application more competitive:   

• BA/BS in business administration or public administration or financial related field.
• Project management experience/ training.
• Knowledge of state government organization and administrative procedures, federal and local government functions.
• Travel and Expense Management System (TEMS), Washington State Department of Enterprise Services (DES) – the Expenditure Portal as well as the Accounts Receivable System Portal, and agency ­designated software.

How to apply 
You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:

· Current resume detailing experience and education

· A cover letter describing how you meet the specific qualifications for this position.

· Three professional references 

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/3984566/division-operations-analyst-ma3

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. Applications with comments “see attachments” will be considered incomplete. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state’s on-line recruitment system.

Contact Us
Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.

Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months. The Washington State Department of Agriculture requires all employees to be fully vaccinated against COVID-19 as a condition of employment. Exemption may be granted for religious or medical purposes and should be requested a minimum of (7) seven days prior to the first day of employment. Accommodations will be subject to approval based on the essential functions required of the position. 

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/3984566/division-operations-analyst-ma3