Opening Date: February 13, 2023
Closing Date: March 15, 2023
Department: County Clerk’s Office
Monthly Salary: $3,220-$4,441
Performs a variety of detailed clerical and office tasks requiring knowledge of court functions and procedures. In all court matters, accuracy and efficiency are critical as even the slightest error or omission in processing, indexing, posting, filing and disbursement of funds may affect the life and/or property of members of the public.
EXAMPLES OF DUTIES
(Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.)
Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings. Prepares court calendars for civil, criminal, domestic and juvenile courts; prepares case files if needed for court sessions insuring all case related information is available for court. Assists the public at the counter and over the telephone by answering questions and explaining court procedures and processes. Completes requests for documents and other information. Enters, modifies and retrieves a variety of information using the state wide information system. Collects and receipts payments for fees, fines and restitution in criminal matters as well as juvenile offender matters. Receipts funds for garnishments, judgments and new case filings.
Processes passports, warrants of arrest, abstracts of judgments, garnishments and all writs. Prepares court calendars and serves as Court Clerk and is present at court sessions on a more limited basis. The court Clerk takes minutes and records all proceedings, marks exhibits, processes orders of the court and all court documents. Prepares forms, reports, memos and letters. Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents. Process data dissemination requests as authorized by the Clerk following all Court Rules and Statutes. Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data. Collects and receipts money for filing fees, criminal fines and fees, juvenile offender fines and fees and restitution for all criminal and juvenile cases. Regular, reliable and punctual attendance. Performs other related duties as assigned.
EDUCATION AND EXPERIENCE
Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way to obtain the knowledge and abilities would be:
- One year office support experience, preferably in a court or legal office, and High School diploma or G.E.D.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
If you drive to and from work and/or for any work related matter you must possess a valid Washington State Driver’s License and vehicle insurance or request and get approval for a reasonable accommodation.
APPLICATION AND SELECTION PROCESS
Applicants are required to submit a Mason County Application to the Human Resources Department. The completed application may include additional pages of employment history using the application format, and a resume may be attached. The completed application will be used as the primary document to determine if minimum qualifications are met for this recruitment. Misrepresentation, incomplete, or inaccurate entries may be the cause of application rejection, removal from the employment list, or discharge from county service. Applicants will be screened based upon education and experience, and the top candidates will be scheduled for interviews. Selection factors will include demonstrated knowledge and abilities for the particular position. Only those applicants chosen for interviews will be contacted. Please read the reverse side for additional information. This selection process may be subject to change.
This information does not constitute an expressed or implied contract or offer of employment. Any provision contained herein may be modified and/or revoked without notice.
Carefully read the posting and note the minimum qualifications and the selection process. Please indicate all relevant education and experience on the application. A County application is always required and is utilized as the primary document to determine if the applicant meets the minimum qualifications. Resumes can be included as a supplement but cannot be used in lieu of completing the application. Applications must be entirely completed, and “see resume” will not be acceptable. Applicants applying for more than one position must complete a separate application for each position. Applications must be signed and dated, and returned to the Human Resources Department on or before the closing date.
Completed applications should be submitted via regular mail to: Mason County Human Resources, 411 North Fifth Street, Shelton, WA 98584;
Dropped off at our Human Resources Building #9 – 423 N 5th Street, Shelton, WA 98584;
Faxed to 360-427-8439.
Mailed applications must be postmarked no later than the closing date. Applicants should keep a copy of their completed application and any supplemental pages.
Applicant Qualifications – All candidates must meet minimum requirements. Often, the most competitive applicants will possess qualifications far exceeding the required minimum. If a large number of applications are received, only the most qualified applicants will be involved in the selection process.
Authorization to Work – Successful candidates must present documentation proving authorization to work in the United States (as required by federal law).
Work Environment – Mason County maintains a drug-free work environment and prohibits smoking in all County buildings.
“At-will” Positions – Some positions are considered “at-will” or at the pleasure of the employer. Therefore, the County does not need to establish “just cause” or “cause” to terminate the employment relationship. Selection to at-will position does not create or constitute an employment contract or agreement.
Affirmative Action/Equal Employment Opportunity – Mason County is an equal opportunity employer, committed to fair employment practices and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other bias prohibited by federal, state or local law
Accommodation – Applicants with a disability requiring accommodation during the selection process should notify the Human Resources Department at (360) 427-9670 Ext. 290.
Health Insurance – Regular full-time employees and their qualifying dependents are eligible for medical, dental, vision, and life insurance coverage. Some regular part-time employees may receive the same coverage. Employees may partially contribute premiums depending upon the type of coverage selected.
Paid Leave – Sick leave, holidays, and vacation are provided in accordance with the County policy or union contracts. Vacation accrual rates increase at regular intervals based on length of service with the County.
Retirement Plan – All regular Mason County employees are enrolled in the Washington State Public Employee’s Retirement System (PERS, PSERS or LEOFF). The County and employees contribute jointly to the plans.