Salary: $61,632.00 – $82,896.00 Annually
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2023-07824
Department: Dept. of Fish and Wildlife
Opening Date: 06/14/2023
Closing Date: 7/12/2023 11:59 PM Pacific
This recruitment will be posted until July 12, 2023 – first review of applications will take place on June 28, 2023, submit your application materials as soon as possible. This recruitment may be closed at any time.

Provide the vision and leadership to develop and administer contract payment policies and procedures! Support the agency’s goals and strategic plan while complying with state and federal laws and regulations. Manage the receipt of contract and interagency payments from the agency and ensure that payments are processed in a timely and accurate fashion.

With that in mind, 
Picture yourself working with direct reports to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff.

This is an opportunity to direct and coordinate the daily activities of the accounting staff to record the revenues, expenditures, assets, and liabilities of the agency quickly and accurately.

You thrive on building collaboration and teamwork, provide employee feedback, meaningful performance evaluations, and ensure training opportunities.

We are seeking a candidate with demonstrated values matching those of WDFW: Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

Duties
Our Contracts Payable Manager, 
Supervision and Mentoring of Contract Payable Staff: 

• Provides training on correct methods and procedures in conformity with rules and regulations.
• Monitors and inspects work in progress to ensure continuity and timely completion of work. 
• Handles personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
• Encourages staff to attend internal and external training to broaden knowledge of state accounting so they can grow and promote in their careers. 

Manage Contract Payable Unit:  

• Assigns and monitors the workload of the Contract Payable unit. 
• Distributes vendor payments, invoices, statements, batch verifying, and reconciliations to staff. 
• Ensures fiscal month, fiscal year, and biennial deadlines are met, regarding vendor payments. The Contract Payable Unit’s goal is to have all payments made within 30 days, to keep vendor accounts current, and minimize the need for the state to pay finance charges. 
• Assists WDFW employees and vendors with questions in regard to new vendor registration, quotations, prevailing wage, required payment approvals, etc. 
• Ensures a smooth transition from the states legacy payment processing system (AFRS) to the new ERP system (Workday) for the Contract Payable staff by attending meetings, providing input, and keeping the staff appraised of the developments and providing training.

WORKING CONDITIONS:

• Work Setting, including hazards:    
  1. Telework options may be available – requirement of 60% in-person with a possibility of an allowance of 40% telework as determined after the training is complete. 
  2. Work is performed in an office setting with typical office hazards.
• Schedule:   
  1. Typically, 8 hours a day, Monday – Friday, but may be required to occasionally work more than 40 hours per week or on weekends to meet deadlines during peak periods. 
• Travel Requirements:             
  1. Limited travel, some traveling to the regional office and to meet on payroll, taxes, etc.
• Tools and Equipment:   
  1. Personal Computer, 10-Key Machine, and Telephone.
• Customer Interactions:          
  1. Broad in scope, may include agency Fiscal Office staff, other staff, program, and business managers throughout WDFW, senior management, state, and federal auditors, Office of Financial Management (OFM), Department of Enterprise Services (DES), Vendors.

REQUIRED QUALIFICATIONS:

         AND

• Four (4) years of professional experience in accounting, budget, finance, payroll, or public administration. 
  1. The experience listed above must include one (1) year of a lead role or supervisory position of professional staff experience to include all aspects of workforce and performance development, effectively coaching, mentoring, and providing direction and correction when required. 

OR

OR 

Please Note:

• Closely related qualifying experience may be substituted for the required education on a year-by-year basis. 
• A Master’s degree in a financial related field can be substituted for professional experience.
• Certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.

PREFERRED QUALIFICATIONS:
Professional experience in: 

Knowledge of: 

• Washington State government accounting software including but not limited to Agency Financial Reporting System (AFRS), Enterprise Reporting.
• Washington State Office of Financial Management (OFM) SAAM (Statewide Administrative and Accounting Manual) as it relates to procurement and payment of invoices. 
• LEAN management processes and implementation. Seeking new information; questions why things are done; tries new approaches.

To Apply
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume. 
• Three professional references. 

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/4082149/contracts-payable-manager-fiscal-analyst-5-permanent-07824-23