Metro Parks Tacoma (MPT) is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community.  Metro Parks Tacoma is located in Tacoma, Washington. The system is comprised of many different park facilities that offer residents a variety of recreational opportunities. From waterfront access to local neighborhood parks to large regional facilities and attractions, the MPT system is both a local community asset and regional destination.

OUR CORE VALUES
These eight core values will guide future decisions, business and operations, and the manner in which MPT treats staff, customers and the community:
•Innovation    •Excellence     •Equity    •Inclusiveness    •Sustainability   •Accountability •Safety  •Fun

POSITION INFORMATION
This is a career position for the duration of implementation of the 2014 voter-approved bond projects. This position is responsible for the facilitation, oversight and administration for the Planning Design & Development Department’s contracting activities. The organization generally contracts work associated with construction activities that range from major to small, consulting services for construction and non-construction activities, and agreements with other public agencies for services. Individuals in this role are responsible for ensuring contract activities comply with Metro Parks resolutions, applicable administrative policies and procedures and Federal and state laws. Provide administrative support for design and construction contracts; oversee various contractor/vendor rosters and associated contractor training programs. Ensure compliance with laws and regulations concerning public works process, and with internal policy and procedure.

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers and suppliers.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards

Work closely with the Contract Compliance and Office Administrator to ensure all proper procedures are followed and all required documentation is submitted as required for contracts.

Prepare bid specifications and invitations to bid; conduct bid openings; review solicitations and prepare contracts for proposals, bids, and contract modifications; prepare and route contracts for required signatures, prepare and administer routine correspondence and contract documentation to ensure timely and coordinated submittals.

Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and policies; communicate contract policy and practices to departments.

Prepare, organize and maintain contract records and files documenting contract performance and compliance; perform contract closeout activities.

Administer the Professional Service Roster for the organization, which includes roster advertisements, processing applications, preparing contracts and other documents, and ensuring compliance with Federal, State and Local laws, regulations, rules and/or standards; communicate availability of rosters to other departments.

Oversee and participate in the analysis of information; identify issues and discrepancies; conduct needs analysis; project consequences of proposed actions; formulates recommendations based on findings; implement priorities, work processes, and procedures; and/or, train individuals on established or modified organizational practices and/or procedures.

Administer, review, and participate in the collection and/or processing of data and/or information and the preparation of related reports, statements, and communications; audit a variety of data for quality control purposes.

Respond to requests for information and provide guidance to other departments, consumers, the general public, and/or outside agencies.

Prepare, review, and submit a variety of reports, reconciliations, work papers, communications, schedules, and/or statements to and from internal departments, financial institutions, and external agencies.

Participate in the processing of a variety of transactions involving purchase orders, accounts receivable, invoices, accounts payable, and/or other related functions.

Participate in special projects; participate in/on a variety of hearings, task forces, meetings, committees, and/or training sessions. Attend and record meeting minutes for the Capital Projects Group and other assigned meetings.

Perform other duties as assigned.

Must have a minimum of three years of related administrative experience in a public sector office environment. Associate’s Degree in Public Administration, Business Administration, Recreation and Park Administration or related field desired.

LICENSE & OTHER REQUIREMENTS:
• Valid Washington State driver’s license.
• Obtain a valid First Aid and CPR card within the probationary period.

ENVIRONMENT:
• Office environment.
• Driving a vehicle to conduct work.

PHYSICAL ABILITIES:
• Seeing to read and develop written and visual materials; monitor personnel and assigned operations and activities.
• Hearing and speaking to exchange information and make presentations.
• Dexterity of hands and fingers to operate a computer keyboard and standard office equipment.
• Safe operations of a motor vehicle.

HAZARDS:
• Possible contact with dissatisfied or abusive individuals.

METRO PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER.
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

MPT employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

MPT is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource (253) 305-1089 or angelas@tacomaparks.com.

Employment is subject to a national background check.

This position is an at-will position with no written or implied contractual agreement.