Job Type: Permanent
Salary Details: $26.24 to $28.93 per hour for new hires; the full-salary range for this position is $26.24 to $35.16 per hour.
Deadline: Jul 10, 2023

Position summary

Metro is dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today and tomorrow. We offer a highly competitive compensation and benefits program. Learn more about the benefits Metro offers. 
 
Are you interested in providing administrative support to Parks and Nature’s Conservation Program and furthering the department mission of protecting water quality, fish and wildlife habitat, and creating opportunities to enjoy nature close to home through a connected system of parks, trails and natural areas? Do you want the outcomes of economic, environmental and cultural equity to drive your work?
 
We are seeking enthusiastic applicants for a full-time opportunity providing administrative support to Parks and Nature’s Conservation Program. In this role, you will demonstrate cultural humility and responsiveness as you apply a racial equity lens to administrative work and support Parks and Nature’s real estate, science, land management and planning teams.
 
As the Conservation Program Assistant you will:

  • Provide general administrative support for the Conservation Program: scheduling and calendar management, meeting and communication coordination, drafting and editing copy for web and print, processing printing orders and mailings, planning and managing events, supporting staff members as they lead community engagement events, assisting with purchasing, leading file management needs in accordance with retention policy 
  • Support the Quarterly Trails Forum and Smith and Bybee Advisory Committee: assisting with agenda development and pre- and post-meeting communication, creating accessible print and visual materials, providing meeting support in advance and at meetings, taking meeting minutes 
  • Assist signs coordinator and provide administrative support for Parks and Nature signs
  • Maintain Conservation Program records, including contact lists, interested parties lists and on-call contractor insurance and license tracker  
  • Coordinate publishing of site plans: formatting, proof reading, editing and collaborating with plan leads to finalize before circulating documents for signatures and uploading to a variety of web platforms
  • Serve as a point of contact for the Conservation Program for the department, external stakeholders, and the public, responding to requests for information regarding program policies and procedures
  • Attend and support in-person meetings, events and trainings, as business needs require

Attributes for success:

  • Commitment to advancing racial equity and ability to apply a racial equity lens to systems and processes
  • Ability to organize and track information, with skill in learning new software and strong technical skills in word processing, email and calendaring software, spreadsheet programs and data management 
  • Organized and detail-oriented with the ability to forecast work
  • Flexible and adaptable to changing and competing priorities
  • Inclusive and adaptive communication style, both in writing and orally
  • Enjoys working collaboratively within multiple teams and independently
  • Self-aware and demonstrates good judgment
  • Strong customer service skills
  • Shares Parks and Nature’s core values of integrity and respect, seeking the best way, creating connections and stewardship
  • Shares Metro’s values of public service, excellence, teamwork, respect, innovation and sustainability

TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.
 
Minimum qualifications: 

  • Two years of administrative and/or clerical work experience; AND
  • High school diploma or G.E.D.; OR
  • We will consider any combination of education and experience that provides the necessary knowledge, skills, and abilities to perform the duties and responsibilities of the position.

Work Schedule: This position works a consistent 40-hour per week schedule Monday through Friday, with occasional events and meetings outside of one’s regular schedule.

Work Environment: Work occurs in standard office setting more than 95% of the time. This position can primarily telework but will need to attend in-person meetings, events and trainings, as business needs require.

If this statement is true for you, then you may be ineligible to apply:
If I was terminated for cause during any of my employment with Metro, or resigned in lieu of termination, I understand I may be ineligible for rehire for a minimum of 3 years.

SCREENING AND EVALUATION

The application packet: The application packet consists of the following documents. Please ensure that you upload these documents in your online application. Make sure your application is complete, missing any part of these items could result in an incomplete application and will not be moved forward in the recruitment.

The selection process: We expect to evaluate candidates for this recruitment as follows. The selection process is subject to change.

  • Initial review of minimum qualifications
  • Supplemental questions sent to candidates who meet minimum qualifications
  • In-depth evaluation of application materials to identify the most qualified candidates
  • Consideration of top candidates/interviews
  • Reference check 

Questions?
Recruiter: Megan Warneke
Email: megan.warneke@oregonmetro.gov

HOW TO APPLY

Go to the job posting on oregonmetro.gov/jobs to submit the online application form. There is no need to submit additional materials; they will not be reviewed. All candidates who meet minimum qualifications will be invited to respond to supplemental questions after minimum qualifications screening.