Salary: $47,688.00 – $64,092.00 Annually
Location: Thurston County – Lacey, WA
Job Type: Full Time – Permanent
The Climate Pollution Reduction Program (CPRP) is looking to fill a Climate Pollution Reduction Public Records Lead (Forms and Records Analyst 3) position. This position will be located at our Headquarters Building in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
As the Public Records Lead for the Climate Pollution Reduction (CPR) Program, you will be responsible for developing, organizing, and managing the CPR records and information system for program staff and the agency records management system. You’ll also develop records management guides to help train CPR staff to learn how to apply records management best practices. Due to the nature of the CPR program work, some of the records and information handled by your position are market-sensitive and shielded from public disclosure and viewing by non-essential staff. You’ll be responsible for identifying these sensitive records and information, even when they might not be appropriately labeled, and handling them according to Program protocols.
In this role, you will ensure that records are:
- Preserved, accurate, authentic, and will serve as evidence in courts of law so that Ecology and the program can withstand legal challenges and enforce our actions.
- Provided to the public upon request, so that Ecology is open and accountable to the public we serve.
- Managed and accessible so that CPR staff and managers have the information they need to make informed, thorough decisions in a timely manner.
- Organized and copies are reduced to provide systematic control of records for their whole life cycle so that Ecology can better utilize environmental staff for environmental work.
The Climate Pollution Reduction Program’s strategic priorities and goals include reducing and preparing for climate impacts; preventing and reducing toxic threats; and delivering efficient and effective services. The program’s mission is to implement policies and programs to reduce carbon emissions in the state of Washington so that the state meets its statutory greenhouse gas emission limits. The CPR Program focuses long term, requiring creative and strategic decision making for implementation to achieve broad statewide and interstate success reducing carbon emissions in the state of Washington so residents have a healthy environment and climate.
Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on September 14, 2023. In order to be considered, please submit an application on or before September 13, 2023. If your application isn’t received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
What you will do as the Public Records Lead for the Climate Pollution Reduction (CPR) Program:
- Respond to public disclosure requests from staff, managers, other governmental agencies, and the public. Coordinate with other Ecology staff and the agency public disclosure officer on complex requests according to the Public Records Act.
- Maintain confidentiality for information that is exempt from public disclosure.
- Handle, manage, and protect information that is confidential in nature and may be considered market sensitive.
- Immediately communicate suspected or actual unauthorized disclosure of market-sensitive data.
- Coordinate CPR litigation and discovery.
- Assign and perform general records management work, collaborate with agency records staff to develop project plans for migration to electronic records management, and provide technical advice in the area of records management to program managers and staff.
- Develop records management help guides and standards and conduct formal training sessions for end users on Open Text Content Server technology.
- Make recommendations for improvements and efficiencies for digital records management tools and methodologies.
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
- 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
- 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of six years of experience and/or education as described below:
- Experience: Involving forms and/or records management.
- Education: Involving a major study in business administration, accounting, industrial engineering, or a related field.
All experience and education combinations that meet the requirements for this position:
|Possible Combinations||College credit hours or degree – as listed above.||Years of required experience – as listed above.|
|Combination 1||No college credit hours or degree||6 years of experience|
|Combination 2||30-59 semester or 45-89 quarter credits.||5 years of experience|
|Combination 3||60-89 semester or 90-134 quarter credits (AA degree).||4 years of experience|
|Combination 4||90-119 semester or 135-179 quarter credits.||3 years of experience|
|Combination 5||A Bachelor’s Degree or higher.||2 years of experience|
Special Requirements/Conditions of Employment:
- A background check will be conducted, which may include criminal record history, fingerprinting, and credit history. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant’s suitability and competence to perform in the position.
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
- Experience working as a public disclosure coordinator or records coordinator for a governmental agency, applying:
- Experience managing projects requiring organization of records from different sources.
It’s in the applicant’s best interest to submit all of the documents listed below. Applications without these documents may be declined.
- A cover letter describing why you are interested in this position.
- A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
- A list of three professional references.