This position is an Administrative Support Assistant, GS- 0303-7 working for Refuge Operations in Albuquerque, NM, R1-Budget and Administration Support in Portland, OR or Attwater Prairie Chicken National Wildlife Refuge in Eagle Lake, TX.

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As an Administrative Support Assistant you will provide administrative expertise and may work with subordinate administrative personnel, a co-located station, sub offices, or the station could have complex operational issues e.g. heavy public use, extensive law enforcement, urban area location, active visitor/training center and recurring complicated budget issues. Your duties will include but are not limited to the following:

– Participates in management decisions regarding the management and control of budget and financial data.
– Analyzes historical budget and financial data prior to budget preparation and identifies trends and/or discrepancies with recommendations for corrective action(s).
– Manages expenditures for resource-based funds, maintenance funds, contributed funds, numerous sub-activities, reimbursable funding sources including 2-year and on-year funding years.
– Generates and formulates field level budget consisting of estimates, justifications, and all financial actions for multiple natural resource accounts with extensive sub-activities and or cross program, interagency or grant funding resources.
– Reconciles financial center printouts ensuring sub-activities accounts are liquidated prior to expiration of funding authority.
– Responsible for continuing review of utilization of funds, funds availability, and overall budgetary process for station(s).
– Initiates and finalizes correspondence required to resolve discrepancies in fiscal transactions with commercial firms.
– Reviews financial documents for accuracy, approving expenditures, analyzing affect to overall budget.
– Prepares acquisitions for supplies, equipment and construction meeting station needs
– Employee is required to hold a procurement warrant.
– Schedules staff training and trains clerical personnel; Provides instruction and training in all automated systems to include hands on training and continuing phone support.
– Assist Project Leader/Supervisor in preparation of pertinent forms and documents.
– Provides guidance and assistance to staff/station(s) in all personnel functions including health benefits, payroll problems, retirement information, job opportunities, step increases, awards, and training.
– Coordinates computer hardware and software acquisitions, installation and upgrade, system backup procedures and system maintenance with IT Coordinator support.
– Prepares and supervises the preparation of reports associated with property, training, vehicle use, energy, equipment, safety, travel, and various other special reports as requested.
– Monitors appointment limitations and prepares appropriate actions using the approved electronic process.
– Serves as the primary contact between Property Utilization Specialist and GSA; Designated as liaison for compliance with leases, maintenance, repairs, etc.
– Supervises inventory of all accountable property and required to physically inventory all accountable property.
– Required to update and maintain record system that controls the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established plans.
– Develops, prepares, and submits all space requirement worksheets and documents.
– Provides daily assistance pertaining to computer applications used by office staff and provides information technology management, network administration, and technical support in conjunction and consultation with the designated Information Technology Coordinator.
– Arranges, attends, and prepares informational packets for meetings and conferences.

Travel Required

25% or less – You may be expected to travel for this position.