Salary: $3,246.00 – $4,324.00 Monthly
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Department: Parks and Recreation Commission
Job Number: 2023-04730
Closing: 4/27/2023 11:00 PM Pacific

Note: This position is eligible for a flexible work schedule with a combination of in-office and up to three teleworking days based on supervisor approval and business needs. *This job announcement may be used to fill other AA3 positions if vacant in the next 60 days.

Are you passionate about recreational boating safety? Are you a boater or paddler that wants to help keep people safe on our waterways? Do you have an interest in working on a small but mighty team and being the glue that keeps that team moving closer to our mission?  If you have administrative or office manager experience and want to come work for Washington State Parks and Recreation, this could be the job for you!

If you have administrative or office manager experience and want to come work for Washington State Parks and Recreation, this could be the job for you! We are a fun and passionate group of people that love what we do and are dedicated to educating boaters and paddlers in Washington State. The Administrative Assistant 3 position on this team will primarily support the Boating Law Administrator but will also support the Recreational Boating Safety, the Clean Vessel Act Grant, and the Marine Law Enforcement Education & Training programs. Come join us.

Who We Are
The Washington State Parks and Recreation Commission manages one of the largest, most diverse — and most beautiful — parks systems in the country. With more than 120,000 acres, the system includes 124 developed parks, including 19 marine parks, 11 historical parks, 35 heritage sites, 13 interpretive centers and approximately 500 miles of long-distance recreation trails. The agency is staffed with nearly 1000 employees (including summers), who are some of the most passionate employees you’ll find anywhere; we love what we manage and what we do. For more information on Washington State Parks, click here.

What are we looking for?
We are looking for a skilled administrative professional who is well rounded and has a desire to pursue a career supporting the staff within our Boating Programs. We want someone who is proactive, self-motivated, and adaptable. Someone that’s flexible and can adjust to shifting priorities while meeting high priority deadlines. We’re looking for someone who has a strong value of integrity and excellent customer service skills. You must have analytical & reasoning skills and are committed to promoting diversity, equity and inclusivity practices in the workplace.

This position reports to the Boating Program Manager and serves as the principal assistant to the Boating Program Manager.  This position will provide administrative support to the Program Specialist 5’s and may supervise the Customer Service Specialist 2 and the Office Assistant 3. The Administrative Assistant is required to use independent judgment and develop/implement work methods for the work unit in order to manage and effectively complete complex and routine job assignments.  
Duties include, but are not limited to:

  • Serve as principal assistant to the Boating Program Manager (BPM) and supports the Program Specialist 5’s (PS5)
    • Acts as point of contact for BPM for operational and confidential communication, internally and externally. Receive requests and prepare information or respond on behalf of the manager.
    • Serve as liaison between BPM and staff. Coordinate work unit assignments. 
    • Maintain calendar, schedule appointments and meetings with staff, handling all logistical issues; arrange facilities, prepare agendas coordinate materials and resources.  
    • Develop original work products and coordinate special projects as assigned.  Research, compile, and analyze information.  Keep BPM informed of status.  Present work products to Operations or Boating teams as assigned.
    • Review all documents requiring BPM’s approval for accuracy and completeness prior to presenting for approval.  
    • Draft and/or review correspondence requiring BPM’s signature. 
    • Coordinate all personnel matters requiring BPM’s or PS5’s review, keeping all matters confidential.  
    • Arrange travel and prepare travel reimbursement for the BPM or PS5.
    • Occasional travel is necessary to attend offsite meetings or trainings. 
    • Work on project teams or workgroups as assigned regarding administrative matters. 
  • Provide administrative, contract, and facility support for Boating Program
    • Coordinate all purchasing and billing for Boating.
    • Serve as the point of contact for work unit facility contracts and facility projects as assigned.
    • Maintain informational resources.
    • Provide oversight for all forms related to work unit processes and complete any necessary revisions as needed.
    • Coordinate constituent correspondence process for Boating.
    • Assist Boating program staff as needed and directed.


  • One (1) year as an Administrative Assistant 2 


  • Highschool graduation or GED. 
  • Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work .


  • A valid unrestricted (except for corrective lenses) driver’s license.

**Additional experience may be substituted for education on a year-by-year basis.


  • Bachelor’s degree in business, public administration, or a closely related field. 
  • Three (3) years of experience composing business correspondence and reports.
  • Two (2) years of experience with Excel, with at least one (1) year at the intermediate level.
  • Six (6) months of experience of supervisory experience. 
  • Knowledge of state government functions and processes.
  • Experience working in a confidential environment.
  • Desire for a career in a Natural Resources Agency or Outdoor Recreation sector.

CONDITION OF EMPLOYMENT: All Washington State Parks employees must be fully vaccinated against COVID-19 by the time of hire. Please note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you have verified your vaccine status. If you have questions about this requirement, please contact the recruitment team at

To ensure consideration, please complete the online job application and profile at:
You must attach in your application the following:

  • Cover Letter specifically addressing the qualifications listed in this announcement.
  • Current resume.
  • Three professional references.

For more information and to apply:

All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration. Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume” may disqualify you from further consideration. The information provided in your application must support your selected answers in the application questions. Answers will be verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment. For information about this position, please contact Rob Sendak at or (360) 902-8836.

For more information and to apply:

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