- Description
WDFW staff comprise a talented and passionate group of people dedicated to protecting Washington’s Fish & Wildlife Resources.
Our employees serve the public with integrity, we hold ourselves accountable to both the quality of our work, and the way in which we perform it.
With that in mind,
Picture yourself providing confidential, time-sensitive administrative support services for the Wildlife Director, Deputy Wildlife Director, and Wildlife Program Division managers.
This is an opportunity to conduct complex administrative duties to support WDFW and the Wildlife Program’s goals and objectives.
The optimal candidate is a team player who takes pride in their work, uses sound judgment, and can work collaboratively.
We are seeking a candidate with demonstrated skill representing WDFW values of professionalism, accountability, empathy, integrity, and respect.
Duties
Our Administrative Assistant 2,
- Schedules and maintains calendars.
- Conducts trainings and directions when needed for staff.
- Coordinates personnel issues such as recruitments, selections, appointments, and promotions.
- Reviews work of professional staff to assure the input/output is in conformance with rules, laws, and policies.
- Explains and interprets complex rules, policies, and operating procedures.
- Coordinates and arranges travel, meetings, and conferences.
- Ensures proper paperwork is on time.
- Processes forms and documents per Office of Financial Management (OFM) and agency policies, and rules.
- Develops and prepares agendas, itineraries, correspondences, and other documents.
- Coordinates advisory council and division meetings.
- Arranges the meeting room space, refreshments, lodging, and travel for various advisory councils.
- Captures minutes at the Wolf Advisory Group (WAG) meetings.
- Prepares and distributes agendas and submits meeting and travel documentation for reimbursement.
- Coordinates weekly/monthly reports.
- Answers phone calls and emails about the Wildlife Program activities.
WORKING CONDITIONS:
- Work Setting, including hazards:
- Work is generally performed in a busy office setting with multiple distractions throughout the day.
- Most tasks involve sitting/standing at a desk and working on a computer.
- The duty station for this position is in Olympia, Washington. Due to the COVID-19 pandemic, many of our positions do remote work or telework (a combination of office and remote). When the workforce is approved to return to an office setting, remote or telework may be considered.
- Schedule:
- Typically, Monday – Friday – 8:00 a.m. – 5:00 p.m.
- This position may be required to work occasional weekends and evenings to meet workload demands.
- Travel Requirements:
- Travel is minimal, may include in-state overnight stays.
- Tools and Equipment:
- Computer hardware/software, multi-line phones and general office equipment.
- Customer Interactions:
- External and internal customers.
Qualifications
REQUIRED QUALIFICATIONS:
- High school graduation or GED.
AND
- Three (3) years of progressively responsible experience in office/clerical, secretarial, accounting, or general administrative work.
Please Note: Formal education will substitute year-for-year for the required experience.
PREFERRED QUALIFICATIONS:
Ability to:
- Absorb new information, understand, and interpret verbal and written direction, and question or clarify appropriately.
- Adapt to change and willingly accept new assignments or projects.
- Multi-task under stress and prioritize competing assignments in tight timeframes.
- Work with top-level management and key stakeholders to facilitate selection, prioritization, and approval of projects.
- Apply LEAN concepts.
Knowledge of:
- Washington State policies and procedure to include knowledge of OFM regulations, governmental budget concepts, travel regulations, the legislative process, and the Administrative Procedures Act.
- Hunting regulations.
Skills:
- Advanced computer skills including Microsoft Outlook, Word, PowerPoint, SharePoint, and Excel programs.
- Demonstrated commitment to customer service, with excellent verbal and written communication skills (including the use of proper grammar, spelling, and punctuation).
Certifications/Licenses:
- A valid Washington or other State Driver’s License.
Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification.
In order to successfully apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
IMPORTANT NOTES:
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews.
JOIN THE WDFW TEAM:
Learn about our agency and the perks of working for WDFW!
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.
WDFW employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 – MS)
- Include your name as it appears on your application in careers.wa.gov
Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status and are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.