Salary: $89,332.00 – $97,764.00 (Annually)
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Department: Puget Sound Partnership
Closing: 12/20/2022 11:59 PM Pacific
Puget Sound Partnership
The Puget Sound Partnership is a non-regulatory state agency leading the region’s collective effort to restore and protect Puget Sound. It is also one of the Executive Cabinet agencies under Governor Inslee’s Office. The Partnership brings together hundreds of partners to mobilize action around a common agenda, advance Sound investments, and advance priority actions by supporting partners. The Partnership is on a journey working to transform a vision where everyone can bring their intersectionality and true self to the workplace. The commitment to creating equitable and inclusive work environments that support the success of the full range of staff is grounded in recognizing that each person needs different things to thrive. Agency leadership believes that employees who feel valued and respected will create policies, programs, practices, and services that effectively meet the needs and exceed the expectations of the increasingly diverse partner populations.
The Partnership is proud to offer a suite of “Employer of Choice” initiatives, including:
- A healthy/work balance by offering flexible and alternative schedules
- Generous professional development and at-home office allowances
- Active and engaging equity and inclusion programs, including an affinity group
- Comprehensive benefits package, including additional Employee Assistance Program benefits
- Fully vested in modern workplace practices and design
- An Infant at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
For more information, visit the website: www.psp.wa.gov.
This full-time unrepresented position is exempt from civil service law and has a duty station at our Headquarters building in Olympia, Washington. This position will supervise one full-time staff member. Within the organizational chart, this position is a member of the Fiscal Program within the Internal Operations Division. The Partnership offers a modern hybrid work environment, which includes both remote and office building settings in Olympia, Tacoma, and Seattle. All staff are required to report to offices and work sites as needed, including this position. You may be required to work in an office setting more frequently than others if you’re unable to effectively conduct work remotely or as business needs arise. You will be expected to report to the Olympia office on your first day of employment for onboarding.
Regular travel throughout the state will be necessary for this position, including overnight stays.
The annual range of compensation is between $89,332 – $97,764 depending upon qualifications, although the expected hiring salary will typically be less than the top of the range, to allow for growth and development movement.
We encourage applicants from outside of Washington to apply! The successful candidate would be required to relocate to Washington state within 30 days of the appointment date. The expectation of this position’s starting appointment date will be the end of the 2022 calendar year or beginning of 2023.Duties
Some of the duties include:
- Works under the direction of the Chief Financial Officer to assist in developing, maintaining, and executing the agency’s biennial and supplemental budgets
- Develops the agency’s biennial and supplemental operating and capital budget requests
- Preparation of the agency allotment plans for submittal to the Office of Financial Management (OFM)
- Develops the finance-related components necessary to prepare grant requests to the Environmental Protection Agency and other federal agencies
- Reviews expenditure and spending plan analysis provided by the Lead Budget Analyst, provides feedback, and resolves identified anomalies or refers to Chief Financial Officer for higher-level management resolution
- Creates monthly budget analysis (for State and Federal Budgets) for use by the management team
- Develops and maintains an agency code structure that supports multiple funding streams with varying state and federal reporting requirements
- Develops and maintains the master indexes that accurately reflect the agency’s federally approved cost allocation plan
- Monitors and analyzes direct and indirect expenditures to ensure agency accounting records are accurately recorded
- Coordinates changes to employee and position account coding
- Prepares and adjusts accounting entries to accurately reflect personnel costs
- Prepares multiple federal financial reports in accordance with grant requirements
- Develops and maintains a system to account for federal grant match requirements, including matches obtained from other agencies and contractors
- Responsible for monthly reconciliation of federal revenue to expenditures
- Reviews and approval of monthly federal revenue draw
- Develops the Annual Indirect Cost Rate Proposal for submission to the Environmental Protection Agency (EPA) for approval
- Applies the approved indirect cost rate to agency operations, including contractual agreements
- Develops and updates the agency’s federally approved-cost allocation plan
- Develops and manages timelines for agency tasks and deliverables
- Communicates and coordinates state fiscal year close activities with agency staff
- In consultation with the CFO, develop procedures for managing pass-through grants (federal), accounting processes for using state funding in awarding direct grants, agency serving as a fiscal agent, and managing accounting pieces for the Bipartisan Infrastructure Law grant monies
- Supervisory responsibilities for one full-time staff member with a total team size of three
Required Experience, Competencies and Technical Skills (experience may be concurrent):
- Experience in tracking, reporting, and projecting agency budget allotments and expenditures
- Experience in interpreting and applying State and Federal fiscal policies
- Knowledge of State and Federal budget processes
- Knowledge of Generally Accepted Accounting Principles (GAAP)
- Knowledge of the State Accounting and Administrative Manual (SAAM)
- Demonstrated analytic skills
- Excellent oral and written communications skills
- Experience in developing costs estimates related to policy or programmatic changes
- Skilled in analyzing compliance with Administrative Requirements and Cost Principles
- Proficient in using a personal computer and intermediate to advanced skills using Microsoft Word and Excel programs.
- Ability to interpret and apply Generally Accepted Accounting Principles (GAAP)
- Ability to prepare fiscal analyses and budget recommendations
- Ability to work effectively with senior managers outside of a direct reporting relationship
- Ability to manage competing priorities and ensure deadlines are met
- Ability to work independently and accept personal responsibility for the quality and timeliness of work
- Demonstrated ability to maintain confidentiality in a team environment
- Graduate-level degree in public administration, business administration, public policy, or a closely allied field. Certification as an Internal Auditor or Governmental Financial Manager (CGFM)
- Experience using the following state systems: Enterprise Reporting System, Travel and Expense Management Systems, and Enterprise Contracts Management System
CONDITIONS OF THE WORKING ENVIRONMENT:
With or without accommodations, I am willing and able to:
- Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions
- Work in a tobacco-free, drug-free, and alcohol-free environment
- Work a 40-hour work week (A flexible work schedule may be considered upon request and supervisory approval, after an initial review period)
- Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evenings and weekends, to meet program needs and critical deadlines
- Work in a fast-paced environment with multiple priorities and competing deadlines
- Maintain confidentiality regarding information accessed or discussed while performing the duties of the position
- Interact and work with partners and staff in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency
- Permanently reside in Washington state and report in person at Puget Sound agency offices and meetings on a weekly basis.
- Be fully vaccinated against the COVID-19 virus
What does exempt from state civil service law mean?
Intrigued? If you’re excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A letter of interest that describes why you are a successful candidate and how you meet the specific qualifications for this position. You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
- A current resume, detailing experience, and education
A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of the interview)
Things we ask you NOT include in your submission:
- Do not include your salary history. Our hiring practices are anchored in pay equity and fairness. Salary offers are based on the quality of your skill set and not whether you have the right salary history.
- Please remove any private or personal information such as your social security number, date of birth, marital status, family status, etc.
- Do not attach documents that are password protected.
- Do not include your vaccination records or verification.
NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify the information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section of the application. Please do not say “refer to resume for detail” in your question responses, or your application may be disqualified.
Conditions of Employment:
COVID Vaccination Requirement: Per Governor Inslee’s Directive 22-13.1, state employees must be fully vaccinated. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. Please reach out to the HR Office at HRVV@des.wa.gov if you need information on medical or religious accommodation. Please do not attach your vaccination verification to your application as it will be removed. Details on how to proceed with verification or accommodation will be provided once a conditional offer has been made.The Puget Sound Partnership celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call (360) 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
We understand your time is valuable. Our plan is to have our new employee onboard and contributing as early as 1/1/2023. Our first review of resumes will take place in late November. We are planning for first-round interviews in early December with the second round fairly soon after first rounds in consideration of the holidays. You can expect timely communication throughout the process.
Should you have any questions regarding this position or the online application, contact Ebony.Ware@des.wa.gov or email firstname.lastname@example.org.