Program Assistant Position Description
Master of Environmental Studies Program
Reports To: MES Assistant Director
Hours: 15-19 hours per week
Duration: This position lasts for as long as the student is enrolled at Evergreen and up to 3 months after graduation.
Compensation: $15.00-$17.00/hour depending on class standing; must be a work study eligible student.
Start Date: Negotiable. Ideal start is early November 2022.
Qualifications:
- Must be an admitted or current Evergreen student who plans to be enrolled for at least 2 credits in fall, winter and spring 2022-2023.
- Excellent communication skills – phone, email and in-person
- Comfortable talking with all types of people – both incoming and current students, alumni, staff, and faculty by phone, by email, through zoom, or in person
- Organized and detail-oriented
- Flexible and able to work with minimal direction, yet able to ask questions to clarify the task at hand
- General office skills – including Microsoft Office, printers, and copy machines
- Problem solver; takes initiative, fast learner
- Comfortable learning new software – can self-teach
- Confidentiality and integrity a must
- Event or project planning or assistance experience is beneficial to the duties of this position, but not required
- Willingness to collaborate in a team-oriented environment
Job Duties:
- MES Thesis support
- Printed thesis: intake, binding, recording, deliver to library
- Maintain paper and electronic files of MES students and graduates
- Aid Assistant Director with recruiting prospective students
- Enter inquiries into database
- Send promotional materials to inquiries and recruitment contacts
- Answer prospective student questions
- Attend outreach events as needed
- Maintain MES Weekly jobs/internship blog
- Update MES website in partnership with Assistant Director
- Check general MES email inbox
- Assist MES Director with projects throughout the year
- Faculty support – room reservations, scheduling, syllabi, bios
- Primary contact for 3rd Floor Fishbowl room reservations (with MPA Program Assistant)
- Event support (Graduation, Orientation, Admitted Student Day, and smaller events throughout year)
- Assist Assistant Director in virtual speaker and workshop event coordination
- General office support (copies, deliveries, etc.)
- Attend outreach and recruitment events with Assistant Director and Program Assistant: Graduate Fairs, Conferences, etc. when needed.
- Responsible for maintaining MES Blog using Drupal, which requires writing monthly posts, interviewing people, asking students for contributions
- Work with MES Assistant Director to update Facebook, Twitter, Instagram and LinkedIn accounts with relevant MES content, and content from community partners
- Communicate with prospective students through phone, zoom, and email
- Other duties as assigned
- *This position has the flexibility to work fully remote, in-person, or hybrid. The working conditions may vary depending on Program Assistant and MES Program’s needs within the restrictions of the pandemic’s evolving conditions.
- For all potential in-person activities, the Program Assistant will need to be able to comply with The Evergreen State College COVID-19 safety protocols.
How to apply:
Submit a resume and cover letter with your interest to Averi Azar, MES Assistant Director by 11:59pm, PT on Friday, October 14th. Please email application materials to averi.a.azar@evergreen.edu. Interviews may be held via zoom or in-person during the weeks of October 24th through October 28th, 2022.