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This recruitment is for a permanent, full-time, Office Assistant 3 position at Parks’ Southwest Region Headquarters located in Tumwater, Washington.

For more information on Washington State Parks, click here.

If you have questions regarding this recruitment, please contact the manager listed in the “Supplemental Information” section of this publication.

Under general supervision by the Administrative Assistant, this position performs a variety of routine and complex clerical tasks in support of Southwest Region staff.  The Office Assistant will directly support two Region Managers, a Region Maintenance Manager, an Assistant Regional Manager and an Administrative Assistant.  This position will independently prioritize their workload to ensure project deadlines are met while completing routine tasks on time.

Duties include, but are not limited to:

• Independently perform routine and complex clerical assignments in support of the SW Region office.
  • Develop and maintain knowledge of state and agency specific policies, procedures, and regulations related to regular job duties.
  • Process and track financial records, film and special activity permits, and personnel documents.
  • Process for signature by Region Manager all Law Enforcement Incident Reports and file.
  • Maintain SW Region Headquarters’ information resources and data collection.
  • Process travel requests and complete required documents.
  • Assist SW Region staff with meeting preparation.
  • Collect and track the completion of timesheets requiring signature by SW Region Managers.
• Function as the administrative communication hub for the SW Region Office during regular business hours to include processing mail/email, answering phones and responding to inquiries from parks staff and visitors.
  • Serve as point of contact for SW Region for parks, other agencies and the public.
  • Answer phones during regular business hours.
  • Respond to Information requests from parks, other agencies and public.
  • Maintain knowledge of park rules and policies to ensure accurate sharing of information.
  • Process and distribute mail.
• Independently perform routine and complex clerical assignments in support of SW Region Maintenance Manager.
  • Maintain expenditure tracking spreadsheet for deferred and planned maintenance.
  • Maintain water sample files.
  • Assist in the preparation and coordination of reports or other informational materials.
  • Annually review and update the Employee CDL roster.
• Serve as the Region Equipment Coordinator
  • Coordinate equipment use to region staff.
  • Serve as the Region fleet coordinator
  • Serve as cell phone coordinator for SW Region Parks.

REQUIRED EDUCATION AND EXPERIENCE:

• High school graduation (or equivalent).
• Three (3) years of clerical experience.
• Valid unrestricted (except for corrective lenses) driver’s license.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Must be proficient in Microsoft Office suite (Word, Excel and Outlook).
• Ability to perform basic mathematical calculations.
• Ability to effectively handle multiple assignments and competing priorities while making sound decisions to produce accurate and timely work.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of WA State Parks’ regulations and policies.
• Ability to work independently while making appropriate decisions.
• Strong attention to detail.

HOW TO APPLY
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. Click on “Look for Jobs” and select Parks and Recreation Commission under the “Department” search. Use reference number 01363 when searching for the job announcement.

You must attach in your application the following:

• Letter of Interest specifically addressing the qualifications listed in this announcement.
• Current resume.
• Three professional references.

All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.

Please read the supplemental questions carefully and answer completely. Incomplete responses, including “please see resume” may disqualify you from further consideration.

The information provided in your application must support your selected answers in the application questions. Answers will be verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

NOTE:  Prior to a new hire, a background check, including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant’s suitability and competence to perform in the position.

This position is included in the non-supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).  For more information: https://wfse.org/

Diversity Policy Statement

The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members’ contributions. The Commission makes this commitment because:

• Diversity strengthens the workforce in competence and ability;
• Celebrating diversity appreciates and values individual differences;
• Diversity serves an increasingly heterogeneous society;
• Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
• Diversity is crucial to our ability to serve all citizens.

The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about this position, please contact Heather Patti at Heather.Patti@parks.wa.gov.