Responsibilities:
This position serves as the principal administrative assistant to the Sustainable Operations Manager. The Position provides administrative support to all facets of the Sustainable Operations Program. As delegated, the position may provide support to other programs within the Enterprise Services Division.

The position covers a broad spectrum of administrative responsibilities for the Sustainable Operations program. The administrative support that this position provides plays an important role in helping reach program goals related to agency emissions reductions, clean building standards, and future sustainability planning. The position maintains respect, confidentiality, and professionalism in all matters.

Key responsibilities of the position include but are not limited to:

• Review and evaluate invoices for program expenditures, checking for accuracy to ensure expenditures are correct.
• Prepare and review documents and invoices for manager approval and signature.
• Provides basic program correspondence to program stakeholders both internal and external to the agency.
• Determine scheduling and logistics for meetings, visits, and travel, related to program business.
• Preparing and tracking information for shared program goals.
• Help manage the hiring process: coordinating interview times and locations, preparing interview/testing packets, and conducting reference checks.
• Formal program contact for agency ITD and Facilities programs. The position makes formal requests to both programs for the planning and purchase of required tech and facility-related items.
• Program Purchase Cardholder. Makes routine small purchases such as office supplies and travel expenditures, on behalf of the program.

Required Qualifications: 

• High School graduation or GED and three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work or a combination of equivalent education and/or experience.
• Experience supporting managers and maintaining confidentiality when working with sensitive information.
• Experience establishing priorities, tracking projects, tracking deadlines, and managing competing interests.
• Working knowledge of:
  • Office organization, methods, and management principles
  • Inventory control and records management
  • Establishing office procedures, standards, priorities, and deadlines
  • Office space allocation and planning
  • Human Resources policies, rules, and collective bargaining agreements
• Demonstrated commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• Ability to operate Microsoft Outlook, Word, and Excel.
• Excellent organizational and communication skills (verbal and written).
• Experience in multi-tasking, managing short deadlines, and working independently in a fast-paced environment, with strong attention to detail.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• Working Setting is in the office.  An office presence is required to cover needs and process documents in real-time.
• Minimal travel required. Infrequent, in-state travel is possible.

• 3 years or more of working experience within a mid-level Administrative Assistant role.
• Demonstrated experience using professional judgment regarding the confidentiality of sensitive matters encountered within the course of program operations.
• Understands organizational structures and has experience functioning in a complex organization.
• Genuine commitment to providing superior customer service.

Application Requirements:

• To be considered you must apply online at www.careers.wa.gov (Click on the APPLY button above). 
• Attach a letter of interest describing how your experience and qualifications relate to the position profile and the position required, desired, and special requirements.
• Attach a resume describing your experience and qualifications.
• Provide three to five professional references – you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.