Public Records Analyst & Compliance Specialist (MA3) – Permanent – *06860

Salary 
$4,398.00 – $5,772.00 Monthly
Location
Thurston County – Olympia, WA
Job Type
Full Time – Permanent
Department
Dept. of Fish and Wildlife
Job Number
2020-06860
Closing
10/20/2020 11:59 PM Pacific
Description
FULL-TIME/PERMANENT
MANAGEMENT ANALYST 3 (MA3)

PUBLIC RECORDS ANALYST & COMPLIANCE SPECIALIST
Technology & Financial Management Program
Thurston County, Washington

This recruitment is essential to maintain operations and fulfill WDFW’s legal obligations: Critical information internal/external necessary to performing essential functions.

WDFW staff comprise a talented and passionate group of people dedicated to protecting Washington’s Natural Resources.

The Public Records Analyst & Compliance Specialist contributes to WDFW’s mission by fostering public confidence through transparency and ensuring that the public has timely access to relevant information. 

This is an opportunity to facilitate agency-wide compliance with the Public Records Act (PRA) while mitigating legal risk and improving compliance efficiency for complex public records requests.

Picture yourself as a senior level subject matter expert on the WDFW public records request processes.

The optimal candidate has knowledge of the Public Records Act (42.56), Records Act (RCW 40.14), confidentiality requirements, attorney-client privilege/work-product, agency policies and the Ethics in Public Service Act.

We are seeking a candidate with demonstrated skills representing WDFW values of professionalism, accountability, empathy, integrity and respect.

Duties

Our Public Records Analyst & Compliance Specialist

  • Conducts and coordinates agency-wide analysis, search and compliance for public records requests.
  • Receives and interprets public records requests from public and private citizens for the Agency.
  • Works with the Public Records Officer to design response and appropriate workflow and search for complex or high-risk public records requests.
  • Consults with affected programs to provide advice and guidance on PRA compliance.
  • Conducts public records reviews to ensure quality and adequacy of search and records production in response to public records requests.
  • Provides individual training to Program Records Coordinators on Agency process and systems.
  • Reviews program-level forms and analysts’ records productions for quality, relevance, and consistency.

WORKING CONDITIONS:

  • Work Setting, including hazards:
    • Work is generally performed in an office setting – this position requires extensive computer use and sitting.
    • Teleworking options are available.
  • Schedule:
    • This position normally works 8:00 a.m. – 5:00 p.m., Monday – Friday.
    • Occasional weekend and evening work might be required depending on workload.
    • Overtime may be required on short notice.
  • Travel Requirements:
    •  Infrequent travel may be required throughout the State.
  • Customer Interactions:
    • Quality customer service is integral to success in this position.
    • Frequent interaction with members of the public and with WDFW staff.
Qualifications

REQUIRED QUALIFICATIONS:

  • High School Diploma

AND

  • Two years of experience with public records requests or discovery for large organizations or government agencies.

          OR

  • Associates Degree or Bachelor’s Degree may substitute, for up to ONE year of the required experience with public records requests or discovery.

Must have the ability to:

  • Maintain confidentiality while working with sensitive and personal information.
  • Obtain Level 2 CJIS certification.
  • Solve problems, consider different perspectives, and find new, creative ways to accomplish work.
  • Make quick decisions and provide guidance to staff statewide using advanced expertise in the interpretation of statutes and regulations.
  • Adapt easily to changing needs, conditions, and work responsibilities.
  • Adjust approaches, goals, and methods to achieve successful solutions and results in dynamic situations.

All applicants must have working knowledge of:

  • Written and oral communication skills including clear and professional memorandums, emails, letters and other correspondence to the public, staff and legal counsel.
  • Strong understanding of a State Public Records Act.
  • Proficiency with computer software programs, including Word, Excel, Access Database, SharePoint, Outlook, and the ability to maintain databases.

PREFERRED QUALIFICATIONS:

  • Associates Degree or Bachelor’s Degree.
  • Experience with Adobe Pro or equivalent review and redaction software.
  • Dedicated experience performing legal analysis.
  • Experience conducting legal research, analyzing policies, laws, rules, or regulations.
  • Ability to conduct proactive and defensible electronic record searches leveraging Boolean search parameters.
  • Strong understanding of the Washington State Public Records Act (RCW 42.56).
Supplemental Information

Please note: Failure to follow the instructions below may lead to disqualification.

In order to successfully apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

  • A cover letter describing how you meet the qualifications of this position.  (Generic cover letter will not be accepted).
  • A current resume.
  • Three professional references.

IMPORTANT NOTES:

The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe.  We are hiring and encourage you to apply to open positions.  Many of our staff are currently working from home; we have transitioned to a virtual recruitment process, to include web-based interviews.

Pursuant to the Governor’s Directive, 20-08, this position will be subject to one furlough day per month through November 30, 2020.

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),  Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver,  Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),  Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION – WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

  • Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
  • Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 – Veteran)
  • Include your name as it appears on your application in careers.wa.gov

MILITARY SPOUSE PREFERENCE NOTICE:

To take advantage of military spouse preference, please do the following:

  • Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov. 
  • Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 – MS)
  • Include your name as it appears on your application in careers.wa.gov

Apply here: https://www.governmentjobs.com/careers/washington/jobs/2882856/public-records-analyst-compliance-specialist-ma3-permanent-06860

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore; we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.