Initial Posting Date:
06/01/2021
Application Deadline:
06/10/2021
Agency:
Department of Fish and Wildlife
Salary Range:
$4,806.00 – $7,439.00 Monthly
Position Type:
Employee
Position Title:
Principal Executive/Manager C (Disbursement Manager)
Job Description:
Make a Difference in Oregon’s Natural Resources!
Help the Oregon Department of Fish and Wildlife fulfill its mission: To protect and enhance Oregon’s fish and wildlife and their habitats for use and enjoyment by present and future generations.
This position is with the Oregon Department of Fish and Wildlife (ODFW) located in Salem.
Do you have a strong leadership background? Are you ready to mentor and guide staff in providing important services to all employees? Then this job may be for you! Provide collaborative services related to payroll and payables and provide management and staff with technical assistance in the interpretation of state laws, rules, regulations and fiscal policies and procedures.
Initial interviews are anticipated to be held via phone, video or virtual interview due to the current situation related to COVID-19 (Coronavirus).
To learn more about the department and the work we do, view the following video at https://myodfw.com/about
What you will do:
Manage and Direct the Department’s Centralized Payroll Services:
Ensure fiscal accountability, accuracy, timely processing and process improvement in a confidential manner while providing the highest levels of customer service. Analyze, recommend and develop internal policies and procedures. Responsible for researching, implementation and maintenance of the Agency’s electronic time keeping system. Review and monitor monthly reports and ensure that exception reports, overpayments, and other related actions are processed timely and accurately. Ensure work completed by the team complies with federal and state laws, policies, and collective bargaining agreement.
Manage and Direct the Department’s Centralized Accounts Payable Unit:
Ensure fiscal accountability, accuracy, and timely processing while providing the highest levels of customer service. Apply technical accounting methods and controls to assure the timely and accurate processing of accounts payable and payroll. Verify, review and approve monthly and annual payroll reconciliation and adjustments. Provide guidance to Agency staff on appropriateness of expenditures and compliance with administrative rule, the Oregon Accounting Manual, the Oregon State Payroll System manual and ODFW policies and procedures. Direct the reconciliation of accounts, approve corrections, and resolve accounting and technical system errors. Implement changes to eliminate future reconciliation problems stemming from systems, processes, policies or procedures.
Responsible for Oversight of the Agency SPOTS Card Program:
Develop agency-specific policies and procedures governing the issuance, security, and use of agency SPOTS cards. Ensure annual periodic reviews of the agency’s SPOTS Card program are done to determine it is operating appropriately according to guidelines set forth in state and agency policies and procedures. Initiate action whenever abuse or fraud is detected or suspected.
Supervise, manage and direct 10 staff
Assign and review work. Evaluate performance. Resolve personnel problems, complaints, and formal grievances at the first level. Discipline and reward employees and counsel employees in work related activities, professional growth, and career development.
The above statements are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all responsibilities and duties required.
Working Conditions
• Work is primarily conducted in a typical office environment involving use of computers and other standard office equipment. Work is completed under tight timelines and strict quality control expectations.
• Regular consistent attendance is an essential function for all positions within the Administrative Services Division.
• Occasional lifting of boxes weighing up to 50 pounds.
• Occasional travel is necessary.
• Works a professional workweek, with frequent night and weekend work (optional-based on position). Position is not eligible for overtime.
Criminal Records/DMV Check
Applicants are subject to both a criminal history and motor vehicles check. Out-of-state finalists will be required to present a current certified driving record for review to be considered for the position. Be prepared to obtain as soon as possible. You are expected to provide the out-of-state certified driving record before an offer can be made unless extenuating circumstances exist. Adverse background information may disqualify you from further consideration.
NOTE: Within three days of hire, applicants will be required to complete the U.S. Department Homeland Security’s I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is not able to support VISA sponsorships.
We are seeking applicants who meet the minimum qualifications and have the following skills and experience:
Minimum Qualifications: (This experience must be demonstrated in your application)
• Five years of experience in supervision, staff-technical, or professional-level work related to Payroll. One year of this experience must have included supervision and management of a program, section, or unit which included one or more of the following areas: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation, or d) budget preparation; OR
• Five years of experience in supervision, staff-technical, or professional-level work related to Payroll. One year of this experience must have included program/project leader responsibility involving one or more of the following areas: a) development of program rules and policies, b) development of long- and short-range goals and plans, c) program evaluation and/or project evaluation, or d) monitoring and controlling or preparing a budget.
NOTE: A Bachelor’s degree or equivalent course work (144 quarter or 96 semester hours) in a field related to management, such as Business or Public Administration, or a field related to the program of the employing agency, may be substituted for three years of the required experience, but will not substitute for the one year of specialized experience.
In the “Work History” section on your application, you must clearly describe your experience in each of the a), b), c), d) areas listed. Failure to provide this information may result in eliminating your application from further consideration.
Requested Skills:
• Preference may be given to State of Oregon employees
• Experience with Payroll and Benefits
• Experience with Accounts Payable
• Supervision of staff
• Excellent communication skills
• Strong organization skills
Additional Information:
Your answers to the supplemental questions must be supported by the “Job History” section in your application or you may not be considered for this position. Resumes will not replace the completed “Job History” section in your online application. You may be disqualified if your experience listed in the “Job History” section does not include information used to: 1) meet the minimum qualifications of the job and 2) back up your answers to the supplemental questions. If any of the positions listed in your application are part time or seasonal, be sure to include the dates you worked (month and year) and the average amount of hours worked per week in the duties section. Only those individuals who most closely match the requested skills will be invited to an interview.
Note: You will be required to provide a copy of your official or unofficial transcripts (online transcripts are acceptable) during the selection process that show your name, the name/address of the institution, coursework with passing grades, and degree conferred (including date), if you are using education to qualify. Transcripts and cover letters can be attached to your application in the Resume/CV/Cover Letter attachments field when you apply. Cover letters may not be reviewed unless it is stated as a requirement in the job posting.
For helpful tips on filling out your job history, responding to the supplemental questions, and submitting your application, click here
Notes for External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
Reasonable accommodations for interviews will be provided upon request to individuals with disabilities. If you are experiencing difficulty applying for this position or have questions, please contact the ODFW Human Resources office at 503-947-6051.
This recruitment will be used to establish a list of qualified people to fill the current vacancy and may be used to fill other vacancies as they occur.
If you are hired, you will become part of the State’s management team. Pay and benefits on all job listings may change without notice.
Veterans – If you are an eligible veteran and you meet the qualifications, veterans’ preference points will be added to your score. For more information on veterans’ preference points visit www.oregonjobs.org and select Veterans resources under Resources. Please do not attach veteran documentation to your initial application, after you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time.
Find information on State of Oregon benefits
Get There is Oregon’s easy-to-use carpool matching tool and trip planner that will get you to and from work! Enter the location where you want to go and the site will provide carpool, vanpool, walking, biking and transit options.
More information about our agency can be found on our social media accounts and at myodfw.com and http://www.dfw.state.or.us/
The Oregon Department of Fish and Wildlife is an Equal Opportunity/Affirmative Action Employer