Salary: $3,558.00 – $4,777.00 Monthly
Location: Thurston County – Olympia, WA
Job Type: Full Time – Permanent
Department: Dept. of Fish and Wildlife
Job Number: 2023-02173
Closing: 2/26/2023 11:59 PM Pacific

Description
Financial Services Program – Payroll Unit
Olympia, Washington – Thurston County 

You love working with numbers and you excel at it but working cohesively with your team and helping employees with their income and benefits is what inspires you each day.   

Providing excellent customer service is something that motivates you, you work to identify problems even before they occur and proactively work to solve these issues in an equitable manner that is aligned with WDFW’s values.

If this speaks to you then come join a close-knit, collaborative team that values each member for their strengths and works together to administer payroll services within the agency!

Picture yourself performing complex, time sensitive payroll and benefit duties that affect all WDFW programs and staff statewide.

This is an opportunity to administer payroll services, including health benefits, long term disability, and leave while handling inquiries/providing information to employees. 

You thrive on building collaboration and teamwork, you are energized by a challenge, take pride in delivering excellent and timely customer service, are analytical, and enjoy building rapport and maintaining relationships.  

We are seeking a candidate with demonstrated values matching those of WDFW: Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

Duties
Payroll and Benefits Processing: 

• Enter payroll actions as they are received from the Human Resources Department.
• Review and enter required payroll documents into appropriate systems. 
• Enter taxable payments to employees into the Human Resource Management System (HRMS).
• Research, analyze, audit, and resolve complaints, inquiries and problems dealing with pay, insurance benefits, state retirement, federal and state taxes, and recurring deductions at the request of the employees, agency managers, budget section, human resources, and other state and federal agencies.
• Act as a liaison between Department employees and insurance benefits related matters. 
• Interpret and explain to employees the agency payroll policies and procedures, including how calculations are made for payments of overtime, shift pay and retroactive or overpayments, assignment pay, standby or callback pay. 
• Provide employees information on where to locate forms and other requested information or materials, such as Public Employees Benefits Board (PEBB), Collective Bargaining Agreements, Retirement and Labor & Industries.
• Audit entries made by other Payroll Office Fiscal Analysts for accuracy and completion. 

Process Time Sheets in Total Time: 

• Audit and authorize hours entered on timesheets for accuracy related to overtime, compensatory time, exchange time, vacation leave, sick leave, shared leave, and other types of leave taken twice a month during payroll cutoff. 
• Verify that employees have leave balances greater or equal to the leave they have recorded. 

Benefits Administration: 

WORKING CONDITIONS:

• Work Setting, including hazards: 
  1. Work environment is a busy office setting, most tasks will involve working at a desk on a computer. 
• Schedule: 
  1. Business hours are 8:00 a.m. – 5:00 p.m. – Monday – Friday.  
  2. Scheduled work hours may be flexible, may occasionally be required to work more than 40 hours per week or on weekends to meet deadlines during payroll cut-off and open enrollment periods. 
  3. Limited leave approved during these cutoffs and open enrollment periods.
• Travel Requirements:
  1. Occasional travel may be required throughout the state to attend trainings, meetings, and conferences.
• Tools and Equipment: 
  1. Computer hardware, software, and general office equipment.
• Customer Interactions:
  1. Large volume of communication with field and office staff by phone, email, and in person that require timely responses.

Qualifications
REQUIRED QUALIFICATIONS: Closely related qualifying experience may be substituted for the required education on a year-by-year basis.

     -AND-

            -OR-

            -OR-

PREFERRED QUALIFICATIONS:

• Experience using Washington State Agency’s SAP Human Resource Management System (HRMS) with responsibility performing the following tasks:
  • Processing payroll, benefit, and leave transactions. 
  • Analyzing employee leave balances. 
  • Adjusting leave accruals.
• Knowledge of state laws, collective bargaining agreements and various state agency policies as they pertain to payroll, leave and benefits entitlement.
• Experience analyzing, reviewing, and reconciling data and reports within or between financial and administrative systems.
• Professional knowledge of Generally Accepted Accounting Principles (GAAP), state government accounting rules and the Statewide Accounting and Administrative Manual (SAAM).
• Proficiency with Microsoft Office Suite and/or Office 365.
• Basic understanding of W-4 and Social Security and Medicare taxes.

CONDITION OF EMPLOYMENT: WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment.  You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials – your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.

Please note: Failure to follow the instructions below may lead to disqualification.

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume. 
• Three professional references. 

IMPORTANT NOTE: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION – WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE – To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
• Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following –

• Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.  
• Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
• Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.   Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

To Apply: https://www.governmentjobs.com/careers/washington/jobs/3913561/payroll-processor-fiscal-analyst-2-permanent-02173-23