Workplaces across Portland, the United States and the world are making tough decisions about how to protect their employees and community from COVID-19. We, too, find ourselves in the middle of this complex situation at the City of Portland.  We are committed to ensuring the health and safety for our employees and our community. As a part of this commitment, all City employees are required to be fully vaccinated, effective October 18, 2021. Proof of full vaccination, or documentation of plans to become fully vaccinated (e.g., partially vaccinated however too soon for second dose, etc.) will be required prior to being hired by the City of Portland. The required vaccination is a minimum qualification requirement to be hired by the City of Portland. We understand that some are unable to be vaccinated for a variety of reasons, including medical and religious/spiritual reasons. Should you be offered employment with the City of Portland, there is an exception process that provides for an exception and reasonable accommodation based on a qualified medical condition or religious/spiritual reason.  Exception Request Process for COVID-19 vaccine (Exceptions only apply to candidate(s) offered a position; please do not submit at this time)

About the position:

There are two Capital Project Manager II position openings within the Capital Growth Program at Portland Parks & Recreation (PP&R) within the Asset and Development Division. The Capital Growth Program is to plan, design and construct safe, beautiful, and functional park and natural area places and facilities. These park and natural area places and facilities provide recreation, health, and enrichment opportunities for people of all ages and cultures. The program is instrumental in creating and sustaining the healthy, equitable park system that makes Portland a great place to live, work and play.

The Capital Project Manager II positions manage the design and construction of complex, multi-disciplinary, often politically sensitive, multi-phased public works Parks Bureau projects from initial concepts through completed construction. These positions ensure that the projects are built within scope, schedule and budget in a manner that ensures the parks and facilities are of the highest quality, aesthetically pleasing, functional, durable, sustainable, represent the design standards of the City of Portland, and meet stakeholders’ needs as well as possible.

These Capital Project Manager II positions are also responsible for working with partners or outside entities that secure permits for constructing features or modifying elements in the park system, such as the Portland Park & Recreation Non-Park Use Permits (NPUP), that impact park properties.

As the Capital Project Manager II, you will:

• FACILITATE Non-Park Use Permits (NPUP): Work with the PP&R Capital Growth Program Team and Property/Contracts/Acquisitions Program to facilitate NPUP which are permits for external partner-initiated projects, including negotiating the terms of the permits, assessing the community benefit of the proposed work, managing the permit, and securing and archiving third party project documents.

• PROJECT MANAGEMENT:  Develop and manage Capital Growth Project  objectives, scopes, schedules, and budgets. The incumbent must have strong technical design and project management skills, and a proven track record of successfully managing the design and construction of large projects such as neighborhood, community and regional parks, natural areas, recreation facilities and community centers.

• Establish, oversee, and manage complex project budgets including substantial contingencies for large, multi-year, multi-phase capital park  projects.

• Plan Professional Technical and Expert services, construction, and goods & services contract procurements to fulfill project needs forecasted throughout the life of the project.

• Evaluate the validity of consultant and then contractor progress invoices and resolve gaps between monies requested and progress.

• Provide graphics, messaging and/or presentations as necessary to support cultivation and negotiation with other funding sources to capital projects.

• Develop, organize, negotiate, and manage legal agreements.

• Represent the Bureau in contract and agreement negotiations.

• Establish design criteria through precedent research, site analysis, public outreach, stakeholder input and permit requirements.

• CONSULTANT MANAGEMENT: Lead design and construction teams and efforts through all phases of the assigned project design, permitting, construction and transition to maintenance and operations.

• Plan Professional Technical and Expert services, construction, and goods & services contract procurements to fulfill project needs forecasted throughout the life of the project.

• Evaluate the validity of contractor and consultant progress invoices and resolve gaps between monies requested and progress.

• DESIGN:  Oversee, direct, and facilitate all decision-making processes for the design and construction of all assigned projects, including negotiating solutions between multiple entities and interested stakeholders.

• Establish design criteria through precedent research, site analysis, public outreach, stakeholder input and permit requirements.

• Provide graphics, messaging and/or presentations as necessary to support cultivation and negotiation with donors to capital projects.

• COMPLIANCE: Ensure compliance with all applicable rules, regulations, laws, and best Project Management practices.

• Develop, organize, negotiate, and manage legal agreements.

• Represent the Bureau in contract and agreement negotiations.

• COMMUNICATION: Facilitate and direct public outreach processes and consensus finding efforts.

• Plan, develop messaging for and lead public meetings of all sizes to present project information, solicit feedback from the public and answer questions.

• Monitor public perception of the project and manage the project to ensure that it reflects credit upon the Bureau, the City, and the Commissioner.

• COST ESTIMATION: Research construction cost data and maintain current database for cost estimating.

As a person, you are:

• Collaborative: An authentic professional who has interpersonal skills, values partnerships, and develops and support relationships to get things done.
• Curious: A curious professional who is always seeking to learn new things and grow as a person and as a professional.
• Results Driven: A person who is able to work effectively and efficiently in a high-paced, dynamic environment.  The position requires a candidate who can deliver Capital Projects within scope, schedule, and budget.
• Strong Communicator: A person who builds trust and strong relationships through frequent, transparent, and clear communications.
• Solutions Oriented: A person who possesses and uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, document solutions, and problem solve.
• Someone who Values Diversity, Equity, and Inclusion (DEI): Someone who embraces anti-racist approaches through intentional partnership, self-awareness, and action, showing cultural humility, advocacy, and mindfulness. Someone who understands the importance of using DEI concepts to guide and inform your work.
• Equitable: A person who maintains and advocates for an inclusive, respectful, and culturally responsive workplace for all.
• Emotionally Intelligent: A person who is motivated, passionate, team-oriented, and empathetic, and works to create the same characteristics in their Team.

About the Bureau:

Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.

City of Portland Core Values: 

Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility

These values guide our actions as we serve the community and engage our workforce. To learn more about the City’s core values, please click here. 

Work Location 

Currently, many positions with the City of Portland are being performed remotely due to COVID-19. In the future, current positions classified as “full-time remote” could: 1) remain full-time remote, 2) become a remote/onsite mix, 3) revert to full-time at a city work location. As the situation evolves, the exact work location of the position in this recruitment may change based upon leadership direction and approval. 

The City is offering an optional information meeting for this recruitment.  Please see the Additional Information section below for details. 

An evaluation of each applicant’s training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.  

Recruitment Activity Schedule:

Please note:  Timeline is approximate and subject to change.

 

Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.  All applications must be submitted via the City’s online application process.  Do not attach materials not requested.   E-mailed and/or faxed applications will not be accepted.

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.