Initial Posting Date:
03/10/2021
Application Deadline:
03/20/2021
Agency:
Department of Environmental Quality
Salary Range:
$2,689 – $3,948
Position Type:
Employee
Position Title:
Office Specialist (Office Specialist 2)
Job Description:
Are you passionate about preserving, enhancing, and protecting Oregon’s environment? If so, please consider a career with the State of Oregon at the Department of Environmental Quality (DEQ). At DEQ, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Oregon’s air, land, and water. Here is a video about DEQ: https://youtu.be/iP3K7JoLe1k
The Oregon Department of Environmental Quality (DEQ) currently has a full-time opportunity for an Office Specialist (Office Specialist 2) located in Eugene, Oregon.
DEQ has a centralized policy and planning component and regional offices to accomplish its mission. There are 3 regions (Northwest, Western, and Eastern). The Regions provide the following services: compliance inspection of regulated entities; enforcement of permit requirements and administrative rules; issuance of air, water, and solid waste permits; investigation of complaints; issuance of subsurface permits in counties; response to spills or other incidents with environmental impacts; direct contact and liaison with other governmental entities, industries, and the public; and technical assistance to regulated entities and the public. Click here to view a map of all of the DEQ offices.
What you will do!
As the Office Specialist, you will provide clerical and administrative support for the Western Region Eugene office. Your skills will be utilized to provide excellent customer service, answer phone calls, receive, log, and refer complaints to the appropriate technical program staff, type correspondence/reports, enter and track detailed program information into various databases, ensure compliance with Agency report deadlines, ensure adequate office supplies are procured and at hand, process timesheets for staff, maintain ongoing records for staff, maintain office petty cash fund, ensure that files are maintained and current, coordinate file reviews for the public as well as managing copy jobs for staff as well as the public, perform invoicing as needed, enter and maintain asbestos notification database, log and distribute periodic as well as annual and semiannual air permit reports, and distribute permit issuance timeliness reports. Through coordination and scheduling with other support staff, you’ll also ensure general receptionist and support coverage including general mail delivery and routing during working hours, and provide back up to other support staff as needed.
What’s in it for you!
The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 10 paid holidays a year. In addition, we offer membership in the Public Employees Retirement System (PERS), and you have the opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). If you are passionate about Oregon’s environment, apply today!
This is a full-time, AFSCME represented position.
This recruitment may be used to fill future vacancies.
What are we looking for?
Minimum Qualifications: 2 years of general clerical experience, 1 year of which included typing, word processing, or other experience generating documents; OR an Associate’s degree; OR Graduate from a private school of business with a certificate AND one year of general clerical experience.
Candidates who are most competitive will also reflect the following:
- Experience entering data and maintaining databases; experience with Microsoft Office products (Word, Excel, Outlook, SharePoint, and Access).
- Ability to understand and apply technical information and explain that information to stakeholders in both verbal and written form.
- Demonstrated experience communicating professionally with a diverse population to help build rapport and provide excellent customer service.
- Demonstrated experience in drafting technical documents in a professional capacity, i.e. memos, desk audits, or procedures.
- Ability to adhere to deadlines while simultaneously handling the changing needs of the work unit and working collaboratively with a diverse team to assist them with ensuring these deadlines are met.
- Experience reviewing information or documentation to verify it meets requirements.
- Experience with records management.
- Experience in a fast-paced work environment, managing multiple priorities.
- Experience explaining basic laws, rules, and procedures.
- Excellent verbal and written communication skills, interpersonal skills, customer service skills, and time management skills.
How to Apply: (complete the application in full)
- External Applicants Click on the “Apply” button and submit your application. Click this link for the External Candidate job aid, and view this video for additional information.
- Internal Applicants (current State of Oregon employees): Apply through your employee Workday account. View this job aid for assistance.
- Helpful Tips:
- Be sure to attach a resume and cover letter.
- Allow yourself plenty of time to complete and submit the application, resume, and cover letter.
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- This posting closes at 11:59 PM on the close date listed.
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Please Note: In addition to your related work experience and education, DEQ will use the desired attributes and minimum qualifications above, under the “What are we looking for?” section to determine whom to interview. Please make sure your attributes and minimum qualifications are clearly demonstrated in your application material.
Veterans Information:
DEQ provides veterans’ preference points to all eligible veterans. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx. For privacy reasons, please do not attach veterans’ preference documents when initially applying. You will be asked to submit those at a later time.
Pay Equity:
As an employer, the State of Oregon complies with HB 2005, the Pay Equity Bill. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. Please visit http://www.oregon.gov/das/hr/pages/equity.aspx for more information.
Work Authorization:
DEQ does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security’s Form I-9, confirming authorization to work in the United States.
Questions/Need Help?
If you have questions about the recruitment or need assistance to participate in the application process, please contact Tracie Knight, Human Resources Analyst, tracie.knight@deq.state.or.us. TTY users: please use the Oregon Telecommunications Relay Service at 1-800-735-2900.
Candidates from diverse backgrounds are encouraged to apply. The Oregon Department of Environmental Quality is an equal opportunity employer and does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or disability, and is committed to workplace diversity.