See full details at https://www.governmentjobs.com/careers/washington/jobs/3199510/management-analyst-3-private-lands-access-game-division-coordinator-permane
Duties
Our Private Lands Access & Game Division Coordinator,
Administers and provides professional and technical recommendations to management regarding the Private Lands Access Program. Coordinates with field deployed private lands biologists and private landowners on hunting, fishing, or wildlife viewing related access activities.
Tasks include:
- Providing recommendations and implementing strategies in the development of policies, procedures, statutes and/or regulations of a high degree of complexity that govern the statewide Private Lands Access Program and ADA Road Access Entry Program.
- Provide professional and technical advice to Game Division management and/or others regarding multi-dimensional issues impacting diverse departments, programs, policies, organizations, and/or jurisdictions.
- Providing general management support to the Private Lands Access Program.
- Providing general management support to the ADA Road Access Entry Program.
- Perform a variety of analyses including acreage reports, Land ownership/GIS analysis, and/or for special projects or external agency requests.
- Complete cultural resource and/or habitat project approvals (documentation, process/project tracking, and communication needs).
- Monitoring receivable and payable contracts and budgets associated with the Private Lands Access Program.
- Developing, leading, and implementing any Private Lands Access Program pilot study/project needs that have implications on impacting multiple divisions and programs.
- Working with the Private Lands Access Program Manager to update all internal and external website information (Intranet and public-facing website).
Implements project management, planning, coordination, and reporting.
Tasks include:
- Managing the production of the annual Washington State hunting season regulation publications.
- Coordinating with Game Division management to review, analyze, interpret, and update recommended hunting seasons in accordance with the Washington Administrative Code (WAC).
- Working with the Game Division Operations Manager and Private Lands Access Program Manager with project planning, development, and distribution of hunting season regulations.
- Assist in the planning and production of the annual Game Status & Trend Report.
- Perform analyses of business issues and evaluate options, prepare project reports, summaries with narrative, statistical charts, tables, and graphs to identify solutions, and implement process improvements.
- Monitoring proposed/pending changes in federal programs, laws, rules, regulations, eligibility criteria, etc., in terms of the potential impact on programs, rules, laws, policies, and recommends appropriate response and action.
- Evaluating data and procedures to determine technical compliance with legal and regulatory requirements.
Budget/Contracts/Other duties as assigned.
Tasks include:
- Providing coverage for the Game Division Operations Manager and the Private Lands/ADA Road Access Program Manager during their absence.
- With guidance from the Game Division Operations Manager and the Private Lands Access/ADA Road Access Entry Program Manager, manage contracts and associated budgets as assigned.
- Perform data entry into multiple complex systems, create queries, and reports from the Novatus contract management and the CAPS Financial databases.
- Coordinate purchasing, DES printing, meeting coordination, and vehicle management.
WORKING CONDITIONS:
- Work Setting, including hazards:
- The preferred duty station is Olympia, Washington.
- Work environment is in a busy office setting with varying degrees of activity that occur during working hours.
- Most tasks will involve sitting at a desk and working on a computer.
- Schedule:
- Typical business hours are Monday – Friday, 8:00 a.m. – 5:00 p.m.
- Work hours and days will vary throughout the year depending on travel and public involvement schedule – may be required to work in excess of 40 hours per week to meet deadlines during short peak periods.
- Travel Requirements:
- There will be periodic off-site meetings; some training and conference attendance will require travel around the state and staying overnight.
- Tools and Equipment:
- Computer hardware and software; general office equipment (copier/scanner/printer).
- Customer Interactions:
- Demonstrated skills in quality customer service – frequent interaction with members of the public and with WDFW staff statewide.
- Face to face, phone, and written interaction with customers and staff.
- Other:
- Must be able to work independently, exercise initiative, and good judgment; self-motivated and self-directed.
- Ability to lift/move items that weigh up to 30 lbs.
Qualifications
REQUIRED QUALIFICATIONS:
- Three (3) years of professional experience as a program coordinator/manager or project coordinator/planner.
OR
- Bachelor’s degree in business administration or closely allied field AND two (2) years of professional experience as a program coordinator/manager or project coordinator/planner.
Job experience:
- Applying policies, procedures, and law interpretation.
- Using data and information in a clear and rational thought process to access and understand issues, evaluate, develop options, present conclusions, and make appropriate recommendations.
- Customer service to various parties (i.e., stakeholders, public/private, outreach, marketing, etc.).
- Creating publications (i.e., brochures, pamphlets, research papers, regulations, etc.) that includes experience with publishing software such as Adobe Creative Suite.
Skills:
- Advanced aptitude with Microsoft Office Suite 2010 (Word, Excel, PowerPoint, Outlook, Access).
PREFERRED QUALIFICATIONS:
- Bachelor’s degree in business administration or closely allied field.
- Education or a demonstrable background in Wildlife Management involved with hunting, fishing and/or wildlife related recreation.
- Experience working for a wildlife organization or related field.
- Five (5) years of Program Coordination/Management.
- Five (5) years of Project Coordination/Planning/Development.
- Applied knowledge of hunting, fishing, and other wildlife related recreation.
- Experienced with Microsoft Project, SharePoint/TEAMS, Adobe Acrobat Professional, and Adobe InDesign software.
- Familiar with the online hunting and fishing license sales systems.
- Working knowledge of GIS.
- Experience with software change management.
Competencies:
Verbal Communication:
- Effectively conveys ideas and information through the spoken word using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience.
Written Communication:
- Knowledge of proper grammar usage, spelling, and punctuation.
- Must be able to create and edit professional documents for public dissemination.
Organization:
- Effectively organizes multiple assignments, sometimes of complex nature or involving competing priorities to produce work products that are accurate, thorough, meet deadlines, and manage competing demands.
Adaptability/Flexibility:
- Easily adapt to change, be reliable, on time, willingly accept new assignments and projects, and be responsible for assigned work activities.
- Manage and accept continual interruptions and multiple projects/requests with competing deadlines to provide management and program staff with accessible and consistent support.
Professional Interaction:
- Ability to establish effective working relationships with department staff, the public, and other government entities.
Ethics and Integrity:
- Demonstrates professional standards of excellence, integrity, and ethics.
Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
- 2 Writing Samples (e.g., publication examples, professional papers, professional correspondence, training/desk manual, etc.) describing your qualifications for the job.
IMPORTANT NOTES:
On Monday August 9, 2021, Governor Inslee enacted Proclamation 21-14 which requires that all employees of all state agencies not headed by an elected official be fully vaccinated with a recommended COVID-19 vaccine by October 18, 2021 as a condition of employment. Fully vaccinated includes the two-week waiting period after the last shot in each series, or single shot, is given. If hired for this or any position at WDFW, you will be required to provide verification of COVID vaccination. A list of acceptable documents to provide verification can be reviewed here. Vaccination acceptable documents link (Download PDF reader)
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews.