Flexible/Hybrid

Who We Are:
The Puget Sound Partnership is a non-regulatory state agency leading the region’s collective effort to restore and protect Puget Sound. We are also one of the Executive Cabinet agencies under Governor Inslee’s Office. The Partnership brings together hundreds of partners to mobilize action around a common agenda, advance Sound investments, and advance priority actions by supporting partners. We are on a journey working to transform a vision where each of us can bring our intersectionality and true self to the workplace. Our commitment to creating equitable and inclusive work environments that support the success of the full range of staff is grounded in recognizing that each of us needs different things to thrive. We believe that employees who feel valued and respected will create policies, programs, practices, and services that effectively meet the needs and exceed the expectations of our increasingly diverse partner populations.
 
 We are proud to offer a suite of “Employer of Choice” initiatives, including:

• A healthy/work balance by offering flexible and alternative schedules
• Generous professional development and at-home office allowances
• Active and engaging equity and inclusion programs, including an affinity group
• Comprehensive benefits package, including additional Employee Assistance Program benefits
• Fully vested in modern workplace practices and design
• An Infant at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns. 

For more information, visit our website: www.psp.wa.gov.

Position Details:
This full-time unrepresented position holds supervisory duties, is exempt from civil service law, and has a duty station at our Headquarters building in Olympia, Washington. Within the organizational chart, this position is part of the Fiscal Team within the Internal Operations Program and reports to the Accounting and Budget Program Manager. The Partnership offers a modern hybrid work environment, which includes both remote and office building settings in Olympia, Tacoma, and Seattle. All staff are required to report to offices and work sites as needed, including this position. You may be required to work in an office setting more frequently than others if you’re unable to effectively conduct work remotely or as business needs arise. You will be expected to report to the Olympia office on your first day of employment for onboarding.
 
Regular travel throughout the state will be necessary for this position, including overnight stays.
 
This position is exempt from civil service rights; however, the position’s annual range of $61,632 – $80,952 was based on a comparison to the Classified Job Salary Range Number 59. The salary amount offered will be dependent upon qualifications, although the expected hiring salary will typically be less than the top of the range, to allow for growth and development movement.

We encourage applicants from outside of Washington to apply! The successful candidate would be required to relocate to Washington state within 30 days of the appointment date. The expectation of this position’s starting appointment date is before the end of the 2022 calendar year. 

A little bit about Internal Operations:
The Internal Operations Division supports the core function of the agency by providing Fiscal, Human Resources, Administrative, and IT Services. Additionally, it is the central point for all Environmental Protection Agency (EPA) program management and agency-wide work planning.

What you will be doing:
You will be responsible for assisting the Accounting and Budget Program Manager by ensuring all expenditures are made in accordance with state and federal law and budget and expenditure data is accurately reflected in the agency accounting records. You’ll play a role in budget creation, budget monitoring, and state fiscal year close activities. The agency will count on you to independently manage the agency purchase card process and develop training for staff authorized to use the purchase cards. You’ll also provide support in contracting by reviewing contract files, invoices, and payments and resolving budget and billing issues. The important function of the position is investing in the success of your two staff members and engaging with them in a way that supports performance, growth, and development, and belonging.  

Some of the duties include:

Primary Responsibilities:

• Assist in the development of the agency biennial and supplemental operating and capital budget requests
• Data collection, assembly, and analysis work used in the development of the agency biennial and supplemental operating and capital budget requests
• Use the data within the agency work planning budget tool and create the draft agency allotment plan
• Provide fiscal analysis of budget information for use in legislative hearings and the Legislative Fiscal Notes process
• Assist the ABPM in developing the finance-related components necessary to prepare grant requests for the Environmental Protection Agency and other federal agencies
• Assist in the preparation and recast Agency Activity Inventory
• Oversees the tracking of agency expenditures, forecasting future spending, and providing day-to-day analysis of the agency spending plan
• Manage the process of reviewing program allotment requests and position actions. 
• Manage the process of completing the State Fiscal Year Close activities with subordinate staff
• Provide general oversight of financial analyst work and provide additional capacity when needed
• Implement and train fiscal staff on pass-through grant and Bipartisan Infrastructure Law (BIL) accountability processes
• Promote, implement, and foster an environment that proactively supports change and innovation within the area of responsibility
• Engages staff in a way that supports high performance and growth.
• Exercise independent judgment within legal and agency human resource policy frameworks related to interviewing, hiring, training, mentoring, recognizing, and developing personnel
• Development of training plans for each position in the team (dependent on budget).
• Partner with staff on developing goals and objectives with a focus on professional development and succession planning
• Manage staff schedules, including telecommuting, in a manner that ensures a balance between staff flexibility and desired work outcomes

Required Experience, Competencies and Technical Skills (experience may be concurrent):

An Associate degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, or statistics 

AND 

Five (5) years of professional experience in budgets, management, or program analysis

OR 

A Bachelor’s degree from an accredited college or university involving major study in business administration, public administration, accounting, economics, statistics

AND 

Four (4) years of professional experience in budgets, management, or program analysis

OR

Six (6) years of qualifying years of professional experience in budgets, management, or program analysis may substitute for education and experience above

• Proficiency in Microsoft Office Excel, Word, and Outlook
• Ability to effectively communicate orally and in writing
• Ability to analyze and reconcile complex fiscal data
• Ability to work independently and as part of a team
• Ability to prioritize tasks by importance and deadline
• Commitment to justice, diversity, equity, and inclusion efforts

PREFERRED:

• Master’s degree from an accredited college or university involving major study in business administration, public administration, accounting, economics or statistics AND five years of professional experience in budgets, management, or program analysis
• Knowledge of State Accounting and Administrative Manual (SAAM)
• Knowledge of state travel rules and regulations (SAAM Chapter 10)
• Knowledge of state purchasing and procurements laws
• Knowledge of state financial systems and databases

CONDITIONS OF THE WORKING ENVIRONMENT:
   With or without accommodations, I am willing and able to:

• Work indoors, at a desk/workstation the majority of a workday, in an open office environment with possible conversation and other noise distractions 
• Work in a tobacco-free, drug-free, and alcohol-free environment
• Work a 40-hour work week (A flexible work schedule may be considered upon request and supervisory approval, after an initial review period)
• Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evenings and weekends, to meet program needs and critical deadlines
• Occasionally travel throughout the state or to Washington, DC, which may include overnight stays, as required, while performing the duties of this position
• Work in a fast-paced environment with multiple priorities and competing deadlines
• Maintain confidentiality regarding information accessed or discussed while performing the duties of the position
• Interact and work with partners and staff in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency
• Permanently reside in Washington state and report in-person at Puget Sound agency offices and meetings on a weekly basis
• Be fully vaccinated against the COVID-19 virus

As an exempt employee, incumbent is expected to be available to work as needed beyond normal (8:00 a.m. – 5:00 p.m.) work hours, including evenings and weekends. Regular travel, including overnight stays may be required.
 
What does “EMS” mean? Exempt Management Service (EMS) is the term used to identify positions exempt from state civil service law. These positions do not have the same rights as classified positions. A position can be designated exempt either by statute or by the Director of State HR at the request of the Governor or other elected official. For more information, please visit the following website: What does exempt from state civil service law mean?

Intrigued?  We’d love to hear from you. If you’re excited about this role but your past experiences doesn’t align perfectly with every preferred qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Click on “Apply” to submit your detailed application. Please attach the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that describes why you are qualified and how you meet the specific qualifications for this position. You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
• Current resume, detailing experience, and education.

** You will want to ensure you have a current list of at least three (3) professional references with current contact information attached or available to provide at the time of the interview.

NOTE:  By submitting these materials, you are indicating that all information is true and correct. The state may verify the information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section of the application.  Please do not say “refer to resume for detail” in your question responses, or your application may be disqualified.   

Things we ask you NOT include in your submission:

• Please remove any private or personal information such as your social security number, date of birth, marital status, family status, etc. 

• Do not attach documents that are password protected.
• Do not include your vaccination records or verification.
   
       

Conditions of Employment: 

•  COVID Vaccination Requirement: Per Governor Inslee’s Proclamation 21-14(Download PDF reader), state employees must be fully vaccinated against COVID-19. This position requires in-person attendance with no option for full-time telework. Please note that any offer of employment is contingent upon you providing verification of your vaccine status. No start date will be approved until you have verified your vaccine status. The Washington State Department of Health has a list of approved COVID-19 vaccines for meeting this condition of employment. 

The Puget Sound Partnership celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
  

Veterans Preference:

Applicants who meet the minimum qualifications and wish to claim Veteran’s Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security number. For additional information on Veteran’s Preference and guidance on how to determine if you are eligible, click here. We thank you and are grateful for your service!
 
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
 
Should you have any questions regarding this position or the online application, or need this job announcement in an alternative format, contact Ebony.Ware@des.wa.gov or jobs@des.wa.gov.

We understand your time is valuable. Our plan is to have our new Lead Budget Analyst onboard and contributing as early as 12/1/2022. Our first review of resumes will take place on 10/26/2022. We are planning for first-round interviews in early November with second rounds in mid-November.  You can expect timely communication throughout the process.  If you have any issues that come up or your expectations are not met, please contact Ebony.Ware@des.wa.gov or jobs@des.wa.gov.