WDFW staff comprise a talented and passionate group of people dedicated to protecting Washington’s Natural Resources.  

Our employees serve the public with integrity, we hold ourselves accountable to both the quality of our work, and the way in which we perform it.

Come join a close-knit, collaborative team that values diversity and each member for their strengths and works together to solve challenges and issues with consistent results!

With that in mind, 

This is an opportunity to perform several complex stand-alone, time sensitive duties that promote the financial accuracy and wellbeing all WDFW employee’s payroll and entitled benefits.

With your experience, you will coordinate all aspects of employee benefits and benefit information.  

The optimal applicants are innovative, organized, able to make decisions and have strong communication and technical skills.

We are seeking a candidate, who respects and values the opinions of others, creating an inclusive team environment where every member feels they contribute value to the project and WDFW.

Our Benefits & Reconciliation Specialist,   

• Manages all aspects of employee health benefits, dental benefits, life insurance, long term disability and retirement eligibility.
• Processes enrollments, changes, inquiries, terminations, and the annual open enrollment process in accordance with all state laws, Collective Bargaining Agreements (CBAs), Health Care Authority (HCA) and Department of Retirement Systems (DRS) regulations and agency policies and procedures.
• Reconciles employee and employer data against reports provided from Human Resource Management System (HRMS), Health Care Authority (HCA) and Department of Retirement Systems (DRS).
• Performs Health Insurance premium reconciliation and collection.
• Audits Public Employees Benefits Board (PEBB) worksheets completed by staff for accuracy and correct benefits eligibility.
• Assists staff in interpreting, and applying payroll and benefit laws, rules, regulations, bargaining unit contracts, policies, and procedures.
• Monitors payroll processor staff for accurate, timely updates and maintenance of employee benefit eligibility forms, files, open enrollment, and miscellaneous changes.
• Runs existing reports in Total Time and distributes reports to payroll staff and the agency contacts to ensure accuracy of payroll during payroll cutoff.

WORKING CONDITIONS: 

• Work Setting, including hazards:    
  1. Work environment is a busy office setting.
  2. Teleworking options are currently available.
• Schedule:   
  1. Typically, 40 hours per week – Monday – Friday – 8:00 a.m. – 5:00 p.m.
  2. Workload demands may require work outside the assigned work hours and adjustment of work schedules, particularly during payroll processing.
• Customer Interactions: 
  1. Frequent contact with clients, including some contact with those who may be distraught or frustrated.

REQUIRED QUALIFICATIONS:

            AND  

            AND  

• Two (2) years of experience using SAP, HRMS, (AFRS) Agency Financial Reporting System (PAY1)  or a similar platform with responsibility performing the following tasks:
  1. Processing payroll, benefits, and leave transactions.
  2. Analyzing employee leave balances and adjusting leave accruals.

            AND 

Ability to: 

• Proficiently create and manipulate Excel spreadsheets, knowledge of databases and accounting software.
• Research, evaluate and draw conclusions from data, support recommendations with facts and analysis, interpret and apply rules, laws, policies, and procedures.
• Partner with clients to identify and resolve complex or sensitive issues.
• Develop positive, productive, respectful working relationships with clients and co-workers.

PREFERRED QUALIFICATIONS: 

• Bachelor’s Degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or business.
• Experience with Washington state agency payroll, benefits, and leave policies and procedures.
• Experience with using SAP, HRMS, and/or AFRS (Pay1).
• Experience with reconciliation of employee benefits.
• Experience with payroll general ledger reconciliations.

Please note: Failure to follow the instructions below may lead to disqualification.

In order to successfully apply for this position you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume. 
• Three professional references. 

IMPORTANT NOTE: 

The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe.  We are hiring and encourage you to apply to open positions.  Many of our staff are currently working from home; we have transitioned to a virtual recruitment process, to include web-based interviews.

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of professionalism, accountability, empathy, integrity, service, and respect.

WDFW employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS),   Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver,   Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP),   Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.

UNION WFSE: 

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Subject line should include recruitment number, position and Vet (for example: #10155 Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov. 
• Subject line should include recruitment number, position and MS (for example: #10155 Biologist 1 – MS)
• Include your name as it appears on your application in careers.wa.gov

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status and are encouraged to apply. 

 Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

This recruitment is essential to maintain operations and fulfill WDFW’s legal obligations: Payroll, Critical personnel functions.

If you are having technical difficulties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.