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Salary– DOE

Overview

The Princeton Plasma Physics Laboratory is a world-class fusion energy research laboratory managed by Princeton University for the U.S. Department of Energy’s Office of Science. PPPL is dedicated to developing the scientific and technological knowledge base for fusion energy. The Laboratory advances the fields of fusion energy and plasma physics research to develop the scientific understanding and key innovations needed to realize fusion as an energy source for the world.

The Executive Research Administrator for Sustainability Science provides research support to the Office of Sustainability Science for PPPL. This position has primary responsibility for the smooth research office operation of the Sustainability Science research group, consisting of research staff, postdoctoral fellows, and students, both on and off-campus, as well as support for Sustainability Science Initiatives at PPPL.

This position will support a range of research operations and administrative matters. Will use discretion to prioritize and execute tasks consistent with the executive management team member’s goals and standards. This includes making judgments regarding priority. Editing and proofreading scholarly content and creating, editing, and proofreading other documents and correspondence expected upon request.

Responsibilities

Core Duties:

  • Generates executive level correspondence, briefing materials, and other documents to final form, applying appropriate grammar, sentence structure, punctuation, spelling and context.
  • Ability to thoroughly edit and proofread any materials including research group member manuscripts, proposals, reports, and communications.
  • Responds daily to requests which can be complicated or sensitive and can necessitate an appropriate setting of expectations and prioritization.
  • Decides daily which inquiries can be handled directly, which should be referred elsewhere, and which must be addressed by others. Responds independently to inquiries and requests for information from external sources.
  • Organizes and sets priorities among a variety of complex tasks, including a high volume of regularly occurring work and a constantly changing array of special projects and calendar scheduling demands.
  • Organizes, manages, and provides support for special events and programming; undertakes research projects and collects and analyzes data as background for meetings and special initiatives.
  • Manages the collection, production, and dissemination of materials for meetings and events; prepares Power-Point presentations and other materials in electronic or printed format.

Qualifications

Knowledge, Skills and Abilities:

  • Must have at least five years of research and executive level office experience, 2- 3 years in academic administration or comparable role.
  • Must have high level of writing skill to generate executive level correspondence, briefing materials and other documents to final form, applying appropriate grammar, sentence structure, punctuation, spelling and context. Ability to thoroughly edit and proofread any materials including research group member manuscripts, proposals, reports, and communications.
  • Ability to research administrative and higher education topics. Skill in writing concise and accurate summaries of research materials.
  • Ability to deal with highly confidential matters and materials.
  • Demonstrated success in working in an environment with competing priorities and ability to work well under pressure or limited time constraints and in collaboration with others.
  • Exceptional time management, communication, and organizational skills, aptitude for multitasking and ability to set priorities based on unit needs pro-actively, with sound judgement by anticipating probable outcomes and work with ambiguous or information.
  • Demonstrated ability to meet deadlines in generating work product.
  • Superior attention to detail, accuracy, and highest standards for quality work.
  • Strong knowledge of Google Suite Products (drives, docs, sheets, slides etc) as well as Microsoft Office Suite (Word, Excel, Power-Point) and other related software applications for generating written and web material in appropriate format.
  • Skill in tracking activities using electronic and other methods. Ability to communicate clearly with other staff about work product.
  • Familiarity with logistical support elements of meetings, programs, special events including scheduling, room booking, catering, on-site management, printed material design, production and mailing, RSVPs, registration, parking.
  • Ability to work in demanding situations while maintaining a strong customer focus.
  • High School diploma required, bachelor’s degree preferred with a minimum of 5 years executive administrative experience.

Physical Requirements:

  • Office environment that may involve long periods of sitting in front of a computer.

Working Conditions:

  • Ability to work a flexible schedule when necessary to cover for unanticipated or urgent matters to completion.
  • During peak workload periods or during special projects, position requires the ability to work additional hours to meet deadlines.
  • Position has flexible work arrangements with respect to remote and in-person expectations.