Responsibilities:

• Provides confidential administrative support to the Deputy and their team.
• Effectively coordinates executive calendaring and meeting management.
• Oversees the day-to-day operations in clerical and general matters, and is responsible for determining administrative practices and methods for the most efficient office procedures.
• Coordinates, edits, and proofreads various types of publications, presentations, and correspondence.
• Tracks deadlines and assignments; prioritizing incoming and outgoing requests. Coordinates with agency staff as needed to ensure completion of assignments in a timely manner.
• Coordinates all aspects of travel arrangements to include detailed itineraries.
• Respond to public disclosure requests and ensure compliance with agency and state retention schedules.
• Acts as the division liaison, conferring with agency staff and stakeholders regarding the interpretation and implementation of division policies; participates in establishing communication protocols and identifying areas for division development.
• Plans, evaluates, and consults with staff and stakeholders to identify problems, explore solutions and alternatives, and recommend solutions designed to meet the goals and objectives of the division services, programs, and projects.

Required Qualifications: 

• Five years of administrative experience, preferably with three at the senior assistant level;
• Working knowledge of state government operations;
• Proficiency in the use of Windows Office Suite;
• Excellent oral, written, and interpersonal communication skills;
• Ability to multi-task, prioritize work for self, balance workload, meet short deadlines, and work independently in a fast-paced environment with strong attention to detail;
• Ability to work with sensitive information, public policy, and personnel issues while maintaining confidentiality;
• Ability to anticipate executive needs, work well in stressful situations, and respond appropriately to emergencies;
• Experience preparing high-level documents, spreadsheets, and presentations;
• Ability to comprehend and interpret complex discussions and independently compose clear, accurate, and concise notes.
• Ability to maintain effective working relationships within the division, other DNR divisions and regions, other government entities, and the public.
• Understand the organizational structure of DNR and the mission and functions of the department.
• Maintain confidentiality.
• Use diplomacy.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• This position is both an in-home and office setting located at the Natural Resources Building, in Olympia, WA. Demands of this job may require the employee to function away from their normal workspace both on and off-site.
• Travel for this position is minimal. Employees who drive for state business, whether in a state or privately owned vehicle, are required to possess a valid license as defined in policy PO02-006 and abide by all other driver responsibility requirements.

• Passion for improving the social, economic, and environmental health and well-being of communities across Washington State;
• Experience working with elected officials and staff at the state and federal levels;
• Experience navigating the legislative process, tracking legislation, and interacting with Legislators and legislative staff;
• Experience working with elected tribal officials, executives, and staff;
• Experience working with SharePoint;
• Experience with state contract administration;
• Bachelor’s degree.

Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.