Responsibilities:
The Executive Assistant is responsible for providing comprehensive support to the Commissioner and Chief of Staff. This dynamic position requires a high degree of planning and problem-solving skills, the ability to anticipate needs and think critically, and a high level of professionalism and confidentiality.

The Executive Assistant completes a broad variety of administrative tasks that facilitate the Commissioner/COS’s ability effectively lead the organization, including managing extremely active calendars to ensure efficient time management, managing and preparing executive correspondence that is sometimes confidential, arranging complex and detailed travel plans and itineraries, responding to public records requests, and managing information flow in a timely manner to meet deadlines in a fast-paced environment.

The Executive Assistant is also responsible for ensuring the Commissioner and Chief of Staff have all necessary materials needed to be prepared and successful for both internal and external meetings. The Executive Assistant serves as a point of contact between the Commissioner of Public Lands/COS and external partners, engaging on their behalf with many diverse groups and individuals.

Required Qualifications: 

• Five years of administrative experience, with three at the senior assistant level supporting an executive management position;
• Working knowledge of state government operations;
• Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel);
• Excellent oral, written, and interpersonal communication skills;
• Ability to multi-task, prioritize work for self, balance workload, meet short deadlines, and work independently in a fast-paced environment with strong attention to detail;
• Ability to work with sensitive information, public policy, and personnel issues while maintaining confidentiality;
• Ability to anticipate executive needs, work well in stressful situations, and respond appropriately to emergencies;
• Experience preparing high-level executive documents, spreadsheets, and presentations;
• Ability to comprehend and interpret complex discussions and independently compose clear, accurate and concise notes.
• Excellent analytical and time-management skills.
• Ability to work nonstandard hours.
• Ability to maintain effective working relationships within the division, other DNR divisions and regions, other government entities and the public.
• Understand organizational structure of DNR and mission and functions of the department.
• Maintain confidentiality.
• Use diplomacy.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• Work is primarily in an office setting.
• May need to travel on a minimal basis.

Application Requirements:

• Apply online: at www.careers.wa.gov (Click on the APPLY button above).
• Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
• Resume: that details your experience and qualifications.
• References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
• Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being —Our top priority is the safety of the public and our employees.
• Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
• Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
• Statewide Employee Business Resource Groups, visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.