Job Type: Full Time – Permanent
Remote Employment: Flexible/Hybrid
Department: Dept. of Fish and Wildlife
Job Number: 2022-16297
PROJECT COORDINATOR – CONSTRUCTION PROJECT COORDINATOR 1 (CPC1)
Capital and Asset Management Program (CAMP)
Olympia, Washington– Thurston County
*This recruitment has been reopened to expand the candidate pool. If you have previously applied for this position you do not need to re-apply.
Come join the CAMP team as a Construction Project Coordinator!
The Capital and Asset Management Program’s mission is to serve the Department by delivering technical and professional engineering, construction, and maintenance to sustain facilities, infrastructure, and ecosystems under the Department’s care.
Support the Facilities team and the management of the WDFW statewide administrative space, encompassing over 1,400 owned facilities and an additional 79 leased facilities. Provide detailed information regarding all buildings and use types to provide an updated portfolio for the Agencies records.
With that in mind, this is an opportunity to utilize your attention to detail while maintaining databases and files related to WDFW facilities.
In this dynamic role, you will find balance between being in the office and out in the field.
With your experience you will act as a facility liaison between Shops, CAMP and facility to determine facility condition assessments.
The optimal applicants are customer-oriented with a focus on building and maintaining relationships with stakeholders.
We are seeking a candidate who uses their intelligence, common sense, hard work, and tenacity to solve particularly difficult or complicated challenges.
Duties
Our Project Coordinator,
Maintains databases and master files:
- Verifies drawings of statewide inventory in relation to all DFW buildings and structures to include administrative office, hatcheries, and wildlife areas.
- Updates existing working AutoCAD drawings by working with CAMP drafting team.
- Assists in creating new drawings by preparing line drawings of existing facilities using field sketches and photos.
- Updates data in Facilities Portfolio Management Tool (FPMT) for monthly reporting.
- Assist in the development of cost estimates with facilities team for project requests.
Performs field work:
- Travel to DFW owned properties to obtain technical information, photos and measurements.
- Coordinate scheduling with onsite staff, be a facility liaison between Shops, CAMP and facility to determine facility condition assessments.
- Inspect statewide facilities to determine new potential projects scope and preliminary cost estimates.
- Work with Cultural Resources staff to determine if building is historical or if it should be reviewed for historical preservation.
Performs facility coordination:
- Administers invoices in Smartsheet for payment such as contract payments and invoice requests
- Serves as the primary contact for scheduling statewide projects
- Consults in office reconfiguration proposals
- Assists in planning and coordination of reconfiguration and construction activities in statewide facilities
- Issues appropriate documentation to Facilities Planners regarding facility maintenance needs and appropriate action items.
WORKING CONDITIONS:
- Work Setting, including hazards:
- Duties are performed in an office setting with extensive computer use.
- Schedule:
- Typical schedule of 8:00 a.m. – 5:00 p.m., Monday through Friday, occasional overtime may be required.
- Remote and/or telework opportunities may be considered.
- Travel Requirements:
- Some overnight travel will be required for this position.
- Tools and Equipment:
- Office equipment includes telephone, cell phone, computer, printer and copier machines, as well as being able to operate a motor vehicle.
- Customer Interactions:
- Customer service is integral to department and program success.
Qualifications
REQUIRED QUALIFICATIONS:
Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
- A Bachelor’s degree in building construction, industrial engineering, or related field.
AND
- Two (2) years of experience planning, scheduling, or coordinating facility maintenance and construction projects.
PLUS
- Purchasing and inventory experience, familiarity of GIS, and Data/File management
- Data base development and management experience
- One (1) year experience providing customer service
PREFERRED QUALIFICATIONS:
- One quarter AutoCAD training or AutoCAD certification or ability to provide within first six months of employment.
- Experience in quality assurance efforts and constructability checks
- Proficient use of Microsoft Office applications, database and drafting software
LICENSES AND CERTIFICATIONS:
- Valid Driver’s License
- Ability to obtain a P-Card within one year of hire
CONDITION OF EMPLOYMENT:
WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials – your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.
Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
IMPORTANT NOTES: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM: Learn about our agencyand the perksof working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
UNION – WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Diversity, Equity, and Inclusion Employer
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
- Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
