This position will address needs that have arisen due to DNRP’s Green Where We Work directive to transition to permanent telework. The focus will be on Records Management.  Approximately 160 boxes of physical records have been sent off to a vendor to be digitized.  This position will assist in processing those files when they return from the vendor including quality assurance of the scanned versions, migrating those files into the correct document management system (SharePoint, Microsoft Teams, Shared Network Drives, and King County’s Content Management System), performing data entry (inputting digitized inspection forms into Rivers Facility Inventory database), and filing or disposing of the remaining physical records (sending to Records Retention/Archives or destroying). The person filling the position They will also assist in organizing existing electronic records so they can be accessed easily and efficiently in our telework environment as we transition to new technology tools like SharePoint and Microsoft Teams.

Permanent Telecommuting Requirement
The work associated with this position will be performed remotely on a permanent basis. There will be situations where the employee is required to report to a County worksite. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.
 
Work Location: Primarily teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104.

WORK SCHEDULE: This full-time position is overtime eligible. The work schedule is typically 8:00 a.m.–5:00 p.m. Monday–Friday.

WHO MAY APPLY: This position is open to all qualified applicants.

Job Duties

PRIMARY JOB DESCRIPTION:  This position will be located in the River and Floodplain Management Section within the Water and Land Resources Division. The River and Floodplain Management Section seeks to improve public safety and reduce flood damages through capital improvement projects, targeted acquisition of repetitive loss properties, policy and regulatory recommendations to address flooding problems, and other programs such as public outreach, flood warning, and technical studies. The Section includes engineers, ecologists, scientists and project/program managers working collaboratively to implement river and floodplain management projects and programs as service provider to the King County Flood Control District. This position will support the administrative team providing office management services for the Section.

PRIMARY JOB FUNCTIONS: 

• Plan and coordinate physical record digitization efforts for the Section, including scheduling staff and instructing them on procedures for performing quality assurance review of files returned from the scanning vendor in a safe manner and in accordance with COVID-19 guidelines. Interpret and apply existing King County Records Retention policies, procedures, and codes where relevant.
• Utilize Microsoft’s Office 365 Cloud Suite (primarily SharePoint and Microsoft Teams) to organize active electronic records that may include facility maintenance records, capital project files, technical program files, contracts, budgets, grants, payroll, legal documents and/or other records.
• Utilize King County’s Content Management System software to archive inactive records in accordance with King County’s Records Retention policies.
• This position may occasionally support the Administrative team in duties such as document proofing, mailings, invoice processing, supply orders and equipment inventory, scheduling meetings, and other duties as assigned.

Experience, Qualifications, Knowledge, Skills

REQUIRED EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:

• Ability to work constructively as a team member and make decisions in a team environment; work with the schedules of other staff and be cooperative and able to compromise and resolve issues with minimal direction; be flexible and work professionally with all levels of staff.
• Demonstrated ability to communicate effectively, both in writing and verbally, to clarify and manage expectations, resolve problems, and build trust.
• Strong problem-solving and decision-making skills, skillfully assertive when needed.
• Demonstrated ability to manage sensitive records and skill in maintaining confidentiality.
• Working knowledge of software applications and word processing skills (primarily Microsoft Suite), as well as operation of standard office equipment (multi-line telephone, printers, copiers, plotters).

DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience with coordinating others and working independently in a remote environment, including experience with various technology tools (like Skype, Zoom) and collaboration platforms (like Microsoft Teams).
• Experience with King County specific software systems (Oracle, Content Management System).
• Knowledge of records management rules, regulations, codes, laws, policies, procedures and ordinances.
• An understanding of the separate roles and responsibilities of King County departments and systems.

Supplemental Information

Application and Selection Process:?Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.

• King County application
• Resume
• Cover Letter detailing your background and what you can bring to this position
• Responses to supplemental questions

UNION MEMBERSHIP: Positions in this classification are represented by International Brotherhood of Teamsters, Local 117–Administrative Support Employees.

For more information regarding this recruitment, please contact:
Calvin Rivers
SR Human Resources Analyst
206-263-1986
crivers@kingcounty.gov

PLEASE NOTE: In addition to the wage rate shown above, a contribution of $0.50 cents for every eligible hour as defined in the collective bargaining agreement will be deducted from the hourly rate and paid into the Teamster Pension Trust Fund on behalf of the employee.

Forbes recently named King County as one of Washington State’s best employers.

Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nation’s best places to live, work and play.

Guided by our “True North“, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles–we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.