Initial Posting Date:
04/28/2021
Application Deadline:
05/13/2021
Agency:
Forestry Department
Salary Range:
$2,837 – $4,225
Position Type:
Employee
Position Title:
Administrative Specialist 1
Job Description:
Are you detail oriented? Do you enjoy looking for efficiencies in business practices? Do you thrive in a fast paced work environment? Does giving excellent customer service something you value? If this sounds like you, please join our team!
What will you do?
You will provide administrative and clerical support to South Fork ODF staff in areas of personnel, payroll, purchasing, accounts payable, clerical duties, administrative functions and IT. This position also coordinates with District staff on a Statewide basis and Department of Corrections staff locally. You will provide specialized technical functions for a variety of programs, each with unique policies, rules, guidelines, procedures and programmatic purposes (State Forests, and Protection from Fire Divisions). You will deliver quality customer service to ODF Districts, Department of Corrections staff, other state and federal agencies, contractors, constituents, department managers and employees, and business liaisons. You will coordinate and create procedures and processes in order to ensure accurate and coordinated flow of data and information required for services provided.
For a complete list of duties and working conditions for these opportunities, please click here.
The Benefits of Joining Our Team
The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
The Oregon Department of Forestry’s (ODF) Mission is – To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon’s forests to enhance environmental, economic, and community sustainability.
To see what it’s like to be part of ODF’s respectful, inclusive, and professional team, click here.
WHAT WE ARE LOOKING FOR:
- Three years of clerical/secretarial experience which included: two years at a full performance level performing typing, word processing, or other generation of documents and lead work responsibility or coordination of office procedures. Note: Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level.
- Demonstrated experience providing routine clerical activities in an administrative and business office function.
- Experience providing professional customer service to internal and external customers in person, and over the phone/radio.
- Demonstrated ability to work with multiple deadlines, continual change and at times heavy workloads.
- Experience processing accounts payable, procurement and payroll related actions.
- High level experience in Microsoft Word, Access, Excel, and Outlook.
- Skills in using a personal computer to enter and retrieve information, including word processing, spreadsheets, metrics, electronic mail, and databases.
- Ability to communicate effectively verbally and in writing.
- Experience verbally communicating emergency situations.
- Ability to maintain composure during stressful and chaotic situations.
- Ability to work successfully in a team environment.
- Punctuality and consistent attendance. Available on short notice to work weekends, holidays, or nights depending on emergency need.
- Experience working in a prison setting, providing clerical instruction to an Adult in Custody (AIC) clerk.
- Experience working with other agencies collaboratively on shared goals related to work contract accountability reconciliation, invoicing and payments.
- Demonstrated ability to foster a culture of service, workforce diversity, equity and inclusion, team environment, and strong internal communication and alignment.
How to Apply
Your candidate profile, cover letter, and resume are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).
- Current State of Oregon employees – You must apply through your employee Workday account. At the time of application, please attach your current cover letter and resume (recommended).
- External Applicants – Please visit the State of Oregon job opportunities web-page to submit your application for the position, which includes your current cover letter and resume (recommended).
Want to Know More? Let Me Help!
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
- This announcement is for one (1) permanent, full-time Administrative Specialist 1 located at South Fork Camp.
- If you have questions regarding this position, please contact Dave Luttrell, South Fork Camp Manager, at (503) 815-6126.
- This position is represented by Service Employees International Union.
- Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.
- If you have questions about the job announcement, or need an alternate format to apply, please contact Recruiter, Tracy Taylor at: Tracy.Taylor@Oregon.gov | 503-945-7273.
- Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.
- This position requires the operation of a State vehicle for the purpose of conducting official State business. An Oregon driving record check will be conducted on the top applicants to ensure a valid license and acceptable driving record. If your license is from outside Oregon, you must submit at least a three year court/DMV printout.
- Please note all communication regarding this recruitment will be through Workday and it will be important for you to monitor your portal.
ODF seeks a workforce that reflects the diversity and values of Oregonians and provides a safe, inclusive, and supportive environment. ODF promotes and supports the value of Equal Employment Opportunity (EEO), Affirmative Action (AA), and diversity.
Helpful Links & Resources
Oregon Job Opportunities Webpage
Veterans | Oregon Department of Veterans’ Affairs at: 1-800-692-9666