See full job and application details at https://www.governmentjobs.com/careers/washington/jobs/3110066/administrative-assistant-5-tumwater-05753?department[0]=Parks%20and%20Recreation%20Commission&sort=PostingDate%7CDescending&pagetype=jobOpportunitiesJobs

This recruitment will be used to fill one (1) full-time, permanent, Administrative Assistant 5 position within the Administrative Services Division at Washington State Parks and Recreation Commission Headquarters in Tumwater, WA.

For more information on Washington State Parks please click here!

Duties

This position reports to the Assistant Director of Administrative Services and works on assigned program areas; and leads, facilitates, and represents the agency on projects and committees; works on and resolves issues on behalf of the Assistant Director, and serves as the Headquarters’ building manager.

Duties include but are not limited to:

• As the principal assistant to the Division Assistant Director, makes decisions and follows-up on outstanding issues on behalf of manager on administrative matters.
• Develops and implements administrative processes for the division and provides recommendations to resolve operational related issues and procedural changes.  
• Coordinates personnel issues such as recruitment efforts, updating job descriptions, work schedules, outside employment and other personnel actions and activities.  
• Prepares and edits reports, presentations, and correspondence.
• Prepares Commission reports and presentations on behalf of the Division Assistant Director.
• Receives, reviews and takes appropriate action on correspondence coming into the Assistant Director’s office.
• Plans and coordinates events such as staff meetings and recognition events.
• Schedules meetings, orders supplies, greets and corresponds with customers.
• Manage and resolve building related issues for Headquarters’ building.
• Plans, coordinates, and schedules facility maintenance with the building property manager and contractors.  
• Inspect job sites, communicate with the requestor to determine the exact intent of work, and ensure projects meet building guidelines.
• Design, plan, and executes modular furniture reconfigurations with agency staff and managers, building owners and Correctional Industries staff.
• Serves as the Agency’s Combined Fund Drive Campaign Leader and attends annual trainings and events.
• Serves as the designated Employee Transportation Coordinator (ETC) for the Commute Trip Reduction (CTR) program. Distributes program information to employees and surveys employees about their commuting habits.
• Serves as lead on projects and participates in agency-wide committees.
• Tracks the status of fiscal notes for the budget office.  Coordinates the compilation of data and prepares excel spreadsheets, drafts narratives and produces charts and graphs for use by the budget office and executive management. 

Qualifications

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in business administration, public administration or a closely related field.**
• Three (3) years of experience as an administrative assistant.  
• Advanced proficiency in Microsoft Office products.
• A valid unrestricted (except for corrective lenses) driver’s license.  

**Additional years of experience as an administrative assistant may be substituted year for year for education.

DESIRED QUALIFICATIONS: 

• College coursework in business, public administration or a closely related field.
• Experience in report writing.
• Experience creating PowerPoint presentations.
• Experience in developing and posting web content.
• Experience facilitating meetings and projects.
• Experience in dealing with and resolving facilities issues.
• Experience in space planning. 
• Ability to work independently and follow through on assignments.
• Knowledge of state government functions and processes, administrative procedures, and personnel policies.

Supplemental Information

HOW TO APPLY
To ensure consideration, please complete the online job application and profile at www.careers.wa.gov. Use reference number 05753 when searching for the job announcement.

You must attach or embed in your application the following:

• Cover Letter that specifically addresses the qualifications listed in this announcement.
• Current resume.
• Three professional references.

**All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.**

The information provided in your application must support your selected answers in the application questions. Answers will be verified and documentation may be required. Responses not supported in your application will disqualify you for consideration of employment from this recruitment.

Diversity Policy Statement
The Washington State Parks and Recreation Commission is committed to creating an equitable, hospitable, appreciative, safe, and inclusive park environment – one that embraces the full spectrum of all community members’ contributions. The Commission makes this commitment because:

• Diversity strengthens the workforce in competence and ability;
• Celebrating diversity appreciates and values individual differences;
• Diversity serves an increasingly heterogeneous society;
• Diversity helps ensure the relevance of a state park system, its mission, properties, and programs to the people of this state today and in the future; and
• Diversity is crucial to our ability to serve all citizens.

The Commission encourages and supports staff efforts to reach out to people of all races, national origins, abilities, religions, sexual orientations, veteran status, ages, and genders who use the parks and who live in communities nearby parks. This outreach is to focus on engaging in partnerships that expand programs and services in a way that is meaningful and of value to all people. The Commission is dedicated to offering quality experiences to all visitors through a workforce and volunteer corps that reflects the diversity of Washington State.

The Washington State Parks and Recreation Commission is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, disabled and Vietnam veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this job announcement in an alternative format may contact the human resources office at (360) 902-8565. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

For information about this position, please contact Kim Marshall at Kimberly.Marshall@parks.wa.gov or (360) 902-8562.