For more information, please follow this link: https://www.governmentjobs.com/careers/washington/jobs/3399105/administrative-assistant-2-five-openings-part-time-permanent-01273-22
Salary- $16.83 – $21.79 Hourly
Our Administrative Assistant 2,
- Confidentially manages email and calendar communications for Program Managers and the Enforcement Captain.
- Processes invoices and prepares Order Payment Forms at the supervisor’s discretion.
- Schedules and tracks District Team Meetings.
- Explains and interprets complex rules, policies, and operating procedures to internal and external customers.
- Coordinates meeting logistics, scheduling and preparation as well as note taking as requested.
- Monitors and provides status updates for public disclosure requests, records management, and litigation holds.
- Provides support to Program Managers during recruitment processes.
- Understands and implements complex agency rules, policies, and operating procedures.
- Processes Permit applications and monitors to ensure routing and approval meet required timelines.
- Assists with records maintenance and organization projects.
- Creates, edits, and reviews documents and correspondence for accuracy, completeness, and compliance with agency and program requirements.
- Tracks Purchase Card completion and assist staff with rules and regulations for new acquisition of cards and compliance.
- Maintains office supply, equipment, uniforms, and Personal Protective Equipment, as needed.
- Creates and maintains electronic and manual filing systems and databases
- Assists with the preparation of materials for presentations and special projects.
WORKING CONDITIONS:
- Work Setting, including hazards:
- Duties are performed in a busy office setting, these positions require extensive computer use – must be able to work with frequent interruptions/competing priorities.
- Opportunity to support staff with field work may be provided and occasional interaction with wildlife may occur.
- Due to the Governor’s “Stay Home, Stay Safe” order due to the pandemic, many of our positions are currently working remotely, or a combination of office and remote. When the Governor lifts the “Stay Home, Stay Safe” order for state employees, combinations of office or telework may be considered.
- Schedule:
- This position works a minimum of 20 hours per week – additional hours may be worked during heavy workload periods.
- Work is performed during core business hours – work schedule is flexible.
- Travel Requirements:
- Some travel may be required throughout the State to attend trainings, meetings, and conferences.
- Occasional overnight travel may be required.
- Must meet the agency requirements for driving personal and state vehicles.
- Tools and Equipment:
- Computer, computer accessories, required software programs such as Microsoft Office Suite, agency specific programs.
- Voice over Internet Protocol (VoIP) telephones, radios, projectors, video conferencing equipment, cell phones, internet access/Wi-Fi, business hub printer/fax/copier/scanner and postage meter.
- Customer Interactions:
- Customer service is an integral aspect for department success – this position works with internal and external customers daily.
- Other:
- The employee may be called on to respond to a variety of requests while working alone and managing multiple projects.
- On occasion, the incumbent may be required to lift or move tubs that contain educational kits, cases of paper, file boxes, etc. that weigh up to 30 lbs.
- Rarely climb a ladder up to 8 feet to perform minor office maintenance.
REQUIRED QUALIFICATIONS:
- A High School Diploma or GED AND a minimum of five (5) years of responsible experience in office/clerical, secretarial, bookkeeping, or general administrative work.
OR
- An Associate degree in business administration, or a closely related field AND three (3) years of experience providing office assistance or administrative support.
OR
- A Bachelor’s degree AND one (1) year of related experience providing office assistance and administrative support.
Ability to:
- Communicate clearly, and concisely both verbally and in writing is essential.
- Prioritize and manage multiple projects and competing deadlines.
- Protect and maintain confidentiality.
Skills:
- Strong organizational skills, time management, and self-management skills.
- Professional communication and inter-personal skills.
- Skillfully type when composing letters, memos, and emails or when performing data entry work.
- Skilled in navigating, using, and collaborating within online virtual platforms.
Knowledge and application of:
- Microsoft Office Suite – Microsoft Word, Excel, Power Point, Teams, and Outlook to manage and track documents, reports, spreadsheets, databases, etc.
Certifications/Licenses:
- A valid driver’s license.