Salary: $5,013.00 – $5,535.00 Monthly
Location: Snohomish County – Other, WA
Job Type: Full Time – Permanent
Department: Dept. of Fish and Wildlife
Job Number: 2023-00516
Closing: 4/2/2023 11:59 PM Pacific
In this dynamic role, you will act as the primary assistant and advisor to the Regional Director, and have delegated authority on all financial, administrative, and business needs.
With your experience, you will provide consultation and recommend changes to agency practices to mitigate risks and improve communication with the public.
You are excited to act as the project manager for regional facility short and long-term project objectives, and be responsible for the entire project management lifecycle.
We are seeking a candidate to provide leadership to build and support key agency policies and initiatives while promoting a diverse and inclusive work force.
Duties
Our Regional Operations Manager,
- Responsible for the overall management and operations of the regional headquarters facility and supporting operations at other regional properties.
- Ensures that space utilization and modern work environment standards are met and coordinates access to office resources needed for regional employees to perform their essential functions.
- Represents the region at the enterprise level and has delegated authority to develop, oversee, and manage the operational, administrative, and facility budgets.
- Serves as the project manager in the formulation, planning, allocation, and management of budget for regional facility contracts and improvement projects and coordinates contracted services for all aspects of facility maintenance and improvements, including permitting, construction, data, engineering, maintenance, and security.
- Establishes facility security measures, responds to incidents, conducts and/or facilitates investigations, and implements mitigation measures in coordination with the Regional Director to reduce future occurrences.
- Supports the Regional Director with administrative office duties and prepares regional budget to inform agency wide decision making with consideration to the legislative budget.
- Conducts research, analyzes and interprets data, and provides regional perspective on complex issues to generate recommendations to improve cross program and agency wide processes, communication, and organizational change.
- Works with confidential information, critical logistic coordination, and time sensitive calendaring.
- Ensures that external communications adhere to established agency policies.
- Supervises and provides leadership, direction, and performance management to a team consisting of regional customer service specialists and administrative and office assistants.
- Analyzes, develops, and implements regionally specific quality improvement processes to ensure seamless and efficient delivery of services.
- Sets goals and objectives, develops strategies to implement, and develops performance measurements and standards for the purpose of ensuring individual and cross program performance objectives are met.
- Serves as a liaison to agency committees, workgroups, and multidisciplinary teams to implement agency wide initiatives, address varying issues and resolve conflicting interests.
WORKING CONDITIONS
- Work Setting, including hazards:
- The duty station for this position is at the regional headquarters.
- Remote/telework options may be available, but most of the work requires the incumbent to be in the office.
- This position performs a variety of complex, stand alone, time sensitive duties that affect all regional programs and staff.
- The incumbent must be flexible, and able to facilitate cooperation and motivate team members to accomplish goals.
- Typical work frequently requires the use of initiative and independent judgement.
- Schedule:
- Typical schedule is 8:00 am to 5:00 pm Monday through Friday.
- A varied schedule may be required due to workload demand and responding to emergencies.
- Travel Requirements:
- Occasional travel required.
- Tools and Equipment:
- Laptop, phone, and other office technology equipment.
- Customer Interactions:
- This position works collaboratively with the Director’s Office, the Regional Program Managers and Enforcement Captain and their respective staffs, to ensure cross-program coordination and communication related to agency business practices.
- Additionally, this position interacts with constituents, stakeholders, local governments, and co-managers.
Qualifications
REQUIRED QUALIFICATIONS:
- One (1) year of experience as an Administrative Assistant 4.
OR
- Two (2) years of experience as an Administrative Assistant 3.
OR
- A Bachelor’s degree in public administration, business administration or closely allied field and three (3) years of administrative or supervisory experience.
Please note:
- Qualifying experience may substitute year over year for a degree.
- Graduate study may substitute for up to two years of experience on a year-for-year basis.
License:
- Valid driver’s license.
PREFERRED QUALIFICATIONS:
- Experience in and/or familiarity with state government and state agency operations.
- Experience drafting, editing, and finalizing executive correspondence.
- Experience in budget and facilities management, project management, and supervisory/management experience.
To Apply
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
- A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
- A current resume.
- Three professional references.
CONDITION OF EMPLOYMENT: WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials – your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.
Supplemental Information
Please note: Failure to follow the instructions below may lead to disqualification.
IMPORTANT NOTES: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW!The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
- Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
- Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
- Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
- Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
- Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.
