Salary: $38,952.00 – $51,888.00 Annually
Location: Thurston County – Lacey, WA
Job Type: Full Time – Permanent
Department: Dept. of Ecology
Job Number: 2023-SEA4531-02620
Closing: Continuous

The Shorelands & Environmental Assistance (SEA) program within the Department of Ecology is looking to fill an Administrative Assistant 3 position in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

In this role, you will support the agency and program’s mission by providing high-level of administrative assistance and secretarial support to the Environmental Review and Transportation Section staff and Section Manager. You will play a key role in supporting our environmental review and permitting work by assisting professional staff and providing higher-level administrative review and processing of environmental documents. 

The SEA Program embraces a work culture that is collaborative, inclusive, and respectful. Our work is dynamic and important with the potential to gain wide-spread attention throughout the state. 

Agency Mission: Ecology’s mission is to protect, preserve and enhance Washington’s environment and to promote the wise management of our air, land and water for the benefit of current and future generations.  

Program Mission: The mission of the Shorelands & Environmental Assistance (SEA) program is to support community conservation efforts for our shorelands, wetlands, and floodplains. 

During Healthy Washington Roadmap to Recovery, employees are working a combination of in-office and/or telework based on position and business need. This position is telework eligible with a requirement of working in the office 1 – 2 days each week.

Application Timeline: This position will remain open until filled; with an initial screening date of March 20, 2023. In order to be considered for the initial screening, please submit an application on or before of March 19, 2023. The agency reserves the right to make an appointment any time after the initial screening date. 

Duties
In this role, you will work with a team of professionals on a wide array of activities related to Washington’s wetlands, shorelines, marine waters, and more. You will work on a variety of activities that are core to the success of our program and will be working with a team of people who are passionate about their work and are known for sharing their knowledge and mentoring colleagues new to our environmental work.

What you will do:  

• Provide high level and confidential administrative support to Section and Unit Manager. 
• Assist professional level employees by performing higher-level administrative review and processing of environmental documents. 
• Develop section trainings, visual aids, or other guidance materials for various administrative tasks.
• Coordinate hiring and other personnel processes.
• Develop, track, process, and/or administer receivable and payable contracts.
• Create and maintain hard copy and digital files and filing systems for purchasing, correspondence, personnel, and other issues.   
• Schedule and coordinate the logistics of various meetings and conference calls.
• Provide back-up support to the Headquarters administrative team and providing other HQ administrative support to staff and managers.

Qualifications
Required Qualifications:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, educational and volunteer experience. See below for how you may qualify.

Four (4) years of experience and/or education – 

Experience: in clerical, secretarial, bookkeeping, accounting, or general administration, public administration or closely allied field. 

Education: High School Diploma or GED. OR college coursework involving a major study in business administration or closely allied field.

All experience and education combinations that meet the requirements for this position: 

-OR-
One year of experience as an Administrative Assistant 2, at the Department of Ecology.

Desired Qualifications
We highly encourage you to apply even if you do not have some (or all) of the desired experience below. 

• Experience in using Microsoft Office software, including Word, Excel, Outlook, and PowerPoint. 
• Experience with web-based on-line collaborative tools such as SharePoint, MS Teams, and Zoom.
• Ability to: work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.

Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.

Application Instructions
It’s in the applicant’s best interest to submit all of the documents listed below. Applications without these documents may be declined.

• A cover letter describing why you are interested in this position.
• A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
• Three professional references.

Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.  

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/3926466/administrative-assistant-3

Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State’s environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.

To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov 

Other Information
If you have specific questions about the position, please email Brenden McFarland at: Brenden.McFarland@ecy.wa.gov. Please do not contact Brenden to inquire about the status of your application.

To request the full position description: email careers@ecy.wa.gov

For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):

• Please be sure to remove private information such as your social security number, date of birth, etc. 
• Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded. 

Per Governor Inslee’s Directive 22-13.1, state employees must be fully vaccinated effective November 4, 2022. Providing proof of being fully vaccinated is a condition of employment and your vaccine status will be verified prior to starting work. Being fully vaccinated means two weeks after you have received the second dose in a two-dose series of a COVID-19 vaccine or a single-dose COVID-19 vaccine authorized for emergency use, licensed or otherwise authorized or approved by the U.S. Food and Drug Administration or listed for emergency use or otherwise approved by the World Health Organization. If you have questions, please contact Careers@ecy.wa.gov with “COVID-19 vaccination” in the subject line. 

Additional Application Instructions for Current Ecology Employees: Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.

Application Attestation: The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.

For more information and to apply: https://www.governmentjobs.com/careers/washington/jobs/3926466/administrative-assistant-3